[Rt4-whois] HOLD: Schedule Change

[Kathy Kleiman]

Hi All,
In light of group comments, and after discussion with Olof and Alice, 
here is the current schedule Emily and I are pondering. Comments welcome!
_
Simplified schedule, but starting a day earlier, and ending earlier too:_
Sunday Afternoon - debriefing and preparation, to discuss final slides, 
etc.,
Monday - Big Public Forum (this time should get a lot of attendance)
Tues or Wednesday for our fullday meeting - what day is best for you?

Note to Peter: I expect we will hear all the comments by the public 
forum. Big comments should come earlier, in writing, so we can talk them 
through with concerned parties in Costa Rica. The extension of deadline 
was really, traditionally, to allow for those groups who suddenly 
realize in the Public Forum that they have urgent issues, and tell us, 
to write their comments down. Doing it at the meeting is hard, so the 
thought was to add an extra day.

NTIA, in a recent letter to ICANN commented favorably on our report, so 
the word is definitely out!

Best,
Kathy

> Hi all,
>
> Thanks Emily and Kathy for starting the conversation on the Costa Rica schedule.
>
> I do have a couple of questions and comments.
>
> I agree that a full day session on the Sunday does not seem necessary for this meeting. However, it may still be useful to have a brief catch up before we go into the meetings with the community/constituencies. This could be used to go over key messages and to discuss any substantive/contentious comments that we receive about the draft final report between now and then. If others agree, perhaps we could fit this into the Monday somewhere - if not during the sessions, then a working breakfast or lunch?
>
> Regarding the Thursday meeting, I agree that some kind of debrief could be useful. However, I had thought that the closing date for comments to our draft report was 18 March, which is after the close of the San Jose meetings? If that is still the case, I don't think we could finalise the report in San Jose, as we would be unsure if we had all the available information, and many stakeholders could hold back their written responses until after the San Jose discussions. If comments do still close after San Jose, after we return home we would need to read and digest all the submissions and comments, and to then discuss how we react to them: do we need to amend or strengthen our arguments; do we change our recommendations; do we quote from the submissions, as we did with earlier comments? Again, if this is the case, I think a structured work plan for the weeks after San Jose would be useful to get us to the final report/sign off stage. On a personal note, I currently have flights booked for the Thursday morning, so would need to know what was intended for the Thursday if I was to try to change those.
>
> Lastly, the Tuesday and Wednesday sessions would both clash with GAC meetings. This is not to say that I cannot attend the WHOIS sessions, but I wonder if we could hold some of our consultations on the Monday, which is often relatively open in terms of substantive business after the opening ceremonies.
>
> I look forward to seeing you all again soon.
>
> Cheers,
>
> Peter
>
> PS. I will be out of the office next week, so will begin to respond to emails on 17 January.
>
>
>
> -----Original Message-----
> From: rt4-whois-bounces at icann.org [mailto:rt4-whois-bounces at icann.org] On Behalf Of Kathy Kleiman
> Sent: Friday, 6 January 2012 12:15 PM
> To: rt4-whois at icann.org
> Subject: [Rt4-whois] Tentative schedule for Costa Rica
>
> Hi All,
> I know we are all about to book our tickets to Costa Rica, and Emily and
> I are discussing a tentative schedule. The big change is this: rather
> than holding our usual all-day meeting on Sunday, we hold it on Thursday
> -- to include and review all input from the Public Forum as well as all
> other written and oral comments. A big wrap-up session.
>
> Here's the tentative schedule, and please let us know how this fits with
> your plans:
>
> Sunday, 3/11 - No requirement to be in Costa Rica; those present may
> meet with the GNSO Council (which holds an all-day meeting this day).
> Hopefully, we will hold this meeting, as well as the Board meeting, by
> teleconference or webinar before March.
>
> Monday, 3/12 - Arrival and opening ceremonies.
> Tuesday, 3/13 - Meetings with GAC, ALAC, ccNSO and ASO.
> Wednesday, 3/14 - Public Forum with special invitation to all GNSO
> Constituencies
> Thursday, 3/15 - All Day Review Team Meeting (with dial-in) to review
> comments, discuss changes, and (hopefully) finalize Report.
>
> Friday 3/16 - Departure
>
> That's the thought. Please let us know what you think.
> Best,
> Kathy
>


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