[SubPro-IRT] Topic 21.1: Geographic Names - Updated

Fri Oct 13 15:11:17 UTC 2023

I would just add that as anyone who deals with government knows, having a proviso saying that something will be re-signed later is not the same thing as actually getting it resigned later.  There are many unrelated circumstances the government entity could be dealing with that could take precedence over this getting re-signed and I don’t think that the applicant should be burdened with having to go through this process with government twice.  I don’t think 12 months (or even 18 months) before is so long that there is a material risk that the endorsement will have changed – at least no more risk than if the endorsement had been procured 6 months before.

Marc H. Trachtenberg
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From: Sam Lanfranco <samlanfranco at gmail.com>
Sent: Friday, October 13, 2023 9:56 AM
To: Trachtenberg, Marc H. (Shld-Chi-IP-Tech) <trachtenbergm at gtlaw.com>; abl at annebeth-lange.no
Cc: subpro-irt at icann.org
Subject: Re: [SubPro-IRT] Topic 21.1: Geographic Names - Updated

Colleagues,

Is there a middle ground here? Not only can it take time to get a government to respond, the longer the period between that endorsement and the submission date, the greater the possibility that the governmental context can change. The process also wants to be protected from an early endorsement that is no longer valid. Would the following work?

The initial request (and negotiations) for endorsement would contain a proviso that the agreement would be re-initialed/signed/verified just prior to the submission of the proposal. The applicant would be responsible for making sure that the contact person/office and context were such that the re-initial/sign/verify process would go smoothly at submission, and the evaluation process would be secure in the knowledge that the context had not changed, risking making the endorsement questionable. Also, there would be no need for a specified time frame.

Sam Lanfranco, NCSG
On 10/13/2023 9:14 AM, trachtenbergm--- via SubPro-IRT wrote:
I agree as well but think 6 months is too short. It can be difficult to get a government entity to do anything and I think signing this letter will be low on the priority list. If an applicant is investing significant time and money in applying they shouldn’t have to scramble at the last minute to get the letter signed (or re-signed) and have everything be for naught if the government entity drags its feet. I think 12 or 18 months prior is more reasonable.

Best Regards,

Marc H.Trachtenberg
Chair, Internet, Domain Name, eCommerce, and Social Media Practice
Shareholder
Greenberg Traurig, LLP
77 West Wacker Drive
Chicago, IL 60601
Office (312) 456-1020
Mobile (773) 677-3305

On Oct 13, 2023, at 6:48 AM, Annebeth Lange via SubPro-IRT <subpro-irt at icann.org><mailto:subpro-irt at icann.org> wrote:

*EXTERNAL TO GT*
I agree with Alexander and Justine. It would be a good idea to set a time line to avoid problems.

Best regards
Annebeth

13. okt. 2023 kl. 12:35 skrev Justine Chew <justine.chew.icann at gmail.com><mailto:justine.chew.icann at gmail.com>:

Thank you for bringing this up, Alexander.

I think what you alluded to is very relevant, and in my personal capacity, I would urge Lars, Michael K. and their colleagues to consider propagating some language on this in the same way they proposed to address the issue brought up by Susan regarding what "a limited time frame to provide the documentation" under para 2.4 could mean (noting also Ruben's remark about Extended Evaluation).

Kind regards,
Justine

On Fri, 13 Oct 2023 at 17:50, <alexander at schubert.berlin><mailto:alexander at schubert.berlin> wrote:
Hi members,

I guess few of us have ever dealt with the real-life issues of obtaining “government support” for a geo gTLD. I have: both in the last round, and right now for the 2nd round. And I urge us to remember one of the glaring issues that actually created quite a commotion in the 1st round:

The total absence of any timeline for such letter. In the last round one applicant had government support that was literally ‘years old’ – and allegedly even subsequently withdrawn: .africa. Remember what hassle that caused?

So, I recommend introducing a simple shelf-life requirement for the support letter. It is of course laudable when such support letter has been acquired years before the application submission. But even IF an applicant acquired such expression of support very early out – would it be an unbearable task for them to kindly ask the applicable entity to re-sign the letter? Because sometimes the responsible entity changes (e.g., a new major in a city) and shouldn’t they have a say, too? Or they changed their mind – e.g., after having been approached by a more suitable applicant. I think the signature under the support letter shouldn’t be older than e.g., 6 months before the application submission. The exact amount of time would of course be subject to discussion. But I assume we could save ourselves quite some troubles if we require to either sign (or re-sign an already signed) letter X months before the actual application submission.

I also urge to have the deadline requirement stipulated in the letter itself: so that the relevant Government entity is aware that they will have to resign the letter later! Something along the lines: “The signee is aware that ICANN will require that this letter of support (non-objection) has to be authorized (or re-authorized) within 6 months to the actual application submission.”

Has the example support letter draft been finalized already? Is the draft publicly available for review?

Thanks,

Alexander
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From: SubPro-IRT <subpro-irt-bounces at icann.org<mailto:subpro-irt-bounces at icann.org>> On Behalf Of Michael Karakash
Sent: Thursday, October 12, 2023 9:51 PM
To: subpro-irt at icann.org<mailto:subpro-irt at icann.org>
Subject: [SubPro-IRT] Topic 21.1: Geographic Names - Updated

Dear IRT Members,

We’ve updated the Geographic Names AGB section<https://urldefense.com/v3/__https:/docs.google.com/document/d/1N1iLzfPp4IeTuTyO46T7WSjww7kpe_fzJIVOaSQ5qwI/edit?usp=sharing__;!!DUT_TFPxUQ!HZjzdcrlRTVfhwyGdwckC63DQ-xayhwPPVqJWZJhtXxtZSLd67kxakHnmedTHTiOu8qb7NG6LqCmOPQseibaGJw$> based on the discussions held on the 3 October IRT call. As noted during that session, we will not be having another dedicated call on this topic but can continue to discuss this on-list if there are any comments or concerns.

As a reminder, past agenda items and video/audio recordings from the previous session can be found on the IRT Community Wiki.<https://urldefense.com/v3/__https:/community.icann.org/pages/viewpage.action?pageId=273449325__;!!DUT_TFPxUQ!HZjzdcrlRTVfhwyGdwckC63DQ-xayhwPPVqJWZJhtXxtZSLd67kxakHnmedTHTiOu8qb7NG6LqCmOPQsGORs-tg$>

Thank you!

Best,

Michael
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