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<body><div>Roger,</div><div><br /></div><div>Thanks for that feedback and I agree that no matter what timeline we state today, none of them will turn out completely accurate ;)</div><div><br /></div><div>However, the point of my e-mail was:</div><div><br /></div><div>1. The timeline should be based on an estimation of actual work required per Module as opposed to assigning a blanket 3-4 months for all of them. Some may take a lot less...and yes, in theory, some could take more.</div><div> - As I have demonstrated, Modules 6-8 does not have nearly the amount of new implementation work, than lets say Module 1 with the establishment of the SPIRT.</div><div><br /></div><div>In sum, lets put some real analysis into the Work Plan as opposed to throwing out random dates and time periods for work without really looking into the amount of work that needs to be done.</div><div><br /></div><div>2. Lets be aggressive and try to push ourselves. Establishing too conservative timelines leads to complacency and procrastination. I would rather set more aggressive internal goals and miss them by a little bit, than to set a way too long timeline where we still may miss it because people procrastinate. Working against aggressive timelines (which are realistic of course), means that even if we take longer, we will still likely be in a better position than had we had the way too long timeline.</div>
<div><br /></div><div>Sincerely,</div><div><br /></div><div>Jeff</div><div id="signature_old" style="clear:both"><div><br /></div><img src="cid:em9ffadf29-bc4e-4eba-a29e-bb4574f0ea9b@79da5a73.com" border="0" /></div><div style="clear:both"><br /></div>
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<div>------ Original Message ------</div>
<div>From "Roger D Carney via SubPro-IRT" <<a href="mailto:subpro-irt@icann.org">subpro-irt@icann.org</a>></div>
<div>To "<a href="mailto:subpro-irt@icann.org">subpro-irt@icann.org</a>" <<a href="mailto:subpro-irt@icann.org">subpro-irt@icann.org</a>></div>
<div>Date 5/23/2023 2:42:13 PM</div>
<div>Subject Re: [SubPro-IRT] Work Plan is way too conservative and we need to do better......</div></div><div><br /></div>
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Good Afternoon,</div>
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Apologies as well, I have a conflict for today's call, an ICANN-77 Prep meeting (hopefully it gets done early).</div>
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I do appreciate Jeff's expertise and his thoroughness with this email.</div>
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I don't think the proposed timeline or for that matter the actual work is the issue here, it is the perception of a timeline and expectation of completion that
matter. I don't believe that the original proposed timeline nor Jeff's timeline will be accurate. Taking into account Jeff's expertise I would say our work will get completed somewhere between what Jeff has laid out and the original proposed timeline. There
will be a lot of people wanting to act once as soon as this work is complete so providing accurate timelines is important, but being transparent on status will be more important, it will be much more costly missing a date than coming in early.
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<span style="font-size:12pt;margin:0px" class="ContentPasted0">With that said, I am generally an optimist and I do like Jeff's optimism here, but I would caution on trying to trim the timeline too much, especially right out of the gate. I would not want to
create an "over-promised and under-delivered" experience on something this important. I have not observed an IRT actually completing on or ahead of schedule, let's all be part of one that does! And I think that means being prepared for meetings and doing what's
needed in between meetings.
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Thanks</div>
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Roger</div>
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<div id="divRplyFwdMsg" dir="ltr"><font face="Calibri, sans-serif" style="font-size:11pt" color="#000000"><b>From:</b> SubPro-IRT <<a href="mailto:subpro-irt-bounces@icann.org">subpro-irt-bounces@icann.org</a>> on behalf of Susan Payne <<a href="mailto:susan.payne@comlaude.com">susan.payne@comlaude.com</a>><br />
<b>Sent:</b> Tuesday, May 23, 2023 11:45 AM<br />
<b>To:</b> <a href="mailto:subpro-irt@icann.org">subpro-irt@icann.org</a> <<a href="mailto:subpro-irt@icann.org">subpro-irt@icann.org</a>><br />
<b>Subject:</b> Re: [SubPro-IRT] Work Plan is way too conservative and we need to do better......</font>
<div> </div>
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<p class="x_MsoNormal">I have also given apologies for tonight’s call as I have an unavoidable conflict. It would be really helpful, as we go forward with this work, if the IRT calls could please have fixed time slot(s) and/or we can have calendar
invites for the calls at least a couple of weeks in advance. This would help those of us who would like to prioritise attendance to schedule other calls around these ones.
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<p class="x_MsoNormal">I share the concerns raised by Anne, Jeff and Martin on the timeline. There is tremendous criticism of ICANN for failure to deliver. I really hope we can find ways to increase the efficiency and speed here.</p>
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<p class="x_MsoNormal"><span style="font-size:9.0pt; font-family:"Poppins SemiBold"">Susan Payne
<br />
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<p class="x_MsoNormal"><b><span lang="EN-US">From:</span></b><span lang="EN-US"> SubPro-IRT <<a href="mailto:subpro-irt-bounces@icann.org">subpro-irt-bounces@icann.org</a>>
<b>On Behalf Of </b>Martin Sutton<br />
<b>Sent:</b> Tuesday, May 23, 2023 4:59 PM<br />
<b>To:</b> <a href="mailto:Jeff@jjnsolutions.com">Jeff@jjnsolutions.com</a><br />
<b>Cc:</b> <a href="mailto:subpro-irt@icann.org">subpro-irt@icann.org</a><br />
<b>Subject:</b> Re: [SubPro-IRT] Work Plan is way too conservative and we need to do better......</span></p>
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<p class="x_MsoNormal">Dear SubPro Team,</p>
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<p class="x_MsoNormal">Anne and Jeff raise good points here regarding the draft plan timeline being overly long. At our first meeting the points were raised about conducting work tracks in parallel to provide a more efficient process to cover the IRT workload;
this does not appear to be incorporated in the draft plan. Together with Jeff’s analysis of the topics and overlap, there could be a significant and valuable reduction to the proposed timeline.
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<p class="x_MsoNormal">I do worry that the whole process since the delivery of the Final Report is prone to over-engineering and creates unwanted risks, such as losing valuable IRT members if the process extends to 2 years or beyond. A shorter, achievable timeline
will help retain members and create motivation within the IRT to achieve results.
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<p class="x_MsoNormal">From ICANN’s perspective, a shorter timeline should also be favourable in terms of costs (with the knock on effect of creating earlier revenues).</p>
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<p class="x_MsoNormal">I hope we can work on improving the draft plans and establish a more efficient path to present to the Board at ICANN77.</p>
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<p class="x_MsoNormal">Kind regards,</p>
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<p class="x_MsoNormal">Martin</p>
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<p class="x_MsoNormal"><b>Martin Sutton</b></p>
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<p class="x_MsoNormal">Managing Director</p>
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<p class="x_MsoNormal">Top Dot Ltd, The Business Terrace, King St, Maidstone, Kent ME15 6JQ </p>
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<p class="x_MsoNormal">+44 (0)7774 556680</p>
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<p class="x_MsoNormal"><a href="mailto:martinsutton@topdotconsulting.com">martinsutton@topdotconsulting.com</a></p>
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<p class="x_MsoNormal">On 23 May 2023, at 16:14, <a href="mailto:jeff@jjnsolutions.com">
jeff@jjnsolutions.com</a> wrote:</p>
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<p class="x_MsoNormal"><span style="font-size:12.0pt; font-family:"Segoe UI",sans-serif">Dear SubPro Team,</span></p>
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<p class="x_MsoNormal"><span style="font-size:12.0pt; font-family:"Segoe UI",sans-serif"> </span></p>
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<p class="x_MsoNormal"><u><span style="font-size:12.0pt; font-family:"Segoe UI",sans-serif">Background</span></u><span style="font-size:12.0pt; font-family:"Segoe UI",sans-serif"></span></p>
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<p class="x_MsoNormal"><span style="font-size:12.0pt; font-family:"Segoe UI",sans-serif">I have been doing a bunch of thinking on the proposed work plan and I really believe we need to push much harder on the timelines being proposed and that we need to be
much more aggressive.
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<p class="x_MsoNormal"><span style="font-size:12.0pt; font-family:"Segoe UI",sans-serif"> </span></p>
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<p class="x_MsoNormal"><span style="font-size:12.0pt; font-family:"Segoe UI",sans-serif">For those of you that do not know me, I was one of the co-chairs of the SubPro Working Group with Cheryl, so we have been living and breathing all of this for years. But
in addition to that, I have participated in every one of ICANN's new gTLD rounds (starting in 2000), and have implemented not only hundreds of policies for registries, but I have also personally been involved in the launch of hundreds of TLD registries. From
2011-Jan 2015, I was responsible for the Neustar Registry business that included supporting hundreds of new gTLD applications both as front and back-ends, but also included the launch of most of those TLDs.
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<p class="x_MsoNormal"><u><span style="font-size:12.0pt; font-family:"Segoe UI",sans-serif">Specific Comments to Workplan</span></u><span style="font-size:12.0pt; font-family:"Segoe UI",sans-serif"></span></p>
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<p class="x_MsoNormal"><span style="font-size:12.0pt; font-family:"Segoe UI",sans-serif">According to the Workplan, it says that Modules 1-3 (as ICANN has designated will take about a year. Then Modules 4-8 are listed as each one taking 3-4 months and operating
serially one after the other. And Modules 9 and 10 are not even included in the scheduling (which I am hoping means they will be overlapping).
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<p class="x_MsoNormal"><span style="font-size:12.0pt; font-family:"Segoe UI",sans-serif"> </span></p>
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<p class="x_MsoNormal"><span style="font-size:12.0pt; font-family:"Segoe UI",sans-serif">It should be noted, however, that as far as I can tell, Module 1 overlaps with practically every other Module and once we get done with Module 1, that constitutes the bulk
of the work. For example, the following topics seem to be in Module 1:
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<ul type="disc">
<li class="x_MsoNormal" style=""><span style="font-size:12.0pt; font-family:"Segoe UI",sans-serif">Predictability - which would include the SPIRT</span></li><li class="x_MsoNormal" style=""><span style="font-size:12.0pt; font-family:"Segoe UI",sans-serif">Applicant Freedom of Expression</span></li><li class="x_MsoNormal" style=""><span style="font-size:12.0pt; font-family:"Segoe UI",sans-serif">Different TLD Types</span></li><li class="x_MsoNormal" style=""><span style="font-size:12.0pt; font-family:"Segoe UI",sans-serif">Conflict of Interest</span></li><li class="x_MsoNormal" style=""><span style="font-size:12.0pt; font-family:"Segoe UI",sans-serif">Applications Assessed in Rounds (Overlaps with Module 2)</span></li><li class="x_MsoNormal" style=""><span style="font-size:12.0pt; font-family:"Segoe UI",sans-serif">Metrics / Monitoring</span></li><li class="x_MsoNormal" style=""><span style="font-size:12.0pt; font-family:"Segoe UI",sans-serif">Dispute Resolution Procedures -<span class="x_apple-converted-space"> </span><b>Question Why is this not covered in Module 4?</b></span></li><li class="x_MsoNormal" style=""><span style="font-size:12.0pt; font-family:"Segoe UI",sans-serif">Reserved Names - If this refers to the top-level, fine; but second level is more Module 6</span></li><li class="x_MsoNormal" style=""><span style="font-size:12.0pt; font-family:"Segoe UI",sans-serif">GAC Consensus Advices / Early Warnings</span></li><li class="x_MsoNormal" style=""><span style="font-size:12.0pt; font-family:"Segoe UI",sans-serif">IDNs</span></li><li class="x_MsoNormal" style=""><span style="font-size:12.0pt; font-family:"Segoe UI",sans-serif">Auctions / Resolution of Contention Sets</span></li><li class="x_MsoNormal" style=""><span style="font-size:12.0pt; font-family:"Segoe UI",sans-serif">Registry/Registrar Standardization / Registrar Non-Discrimination (<b>Should be in Module 6</b>)</span></li></ul>
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<p class="x_MsoNormal"><span style="font-size:12.0pt; font-family:"Segoe UI",sans-serif">Comments on Modules 1-5 will come separately.</span></p>
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<p class="x_MsoNormal"><span style="font-size:12.0pt; font-family:"Segoe UI",sans-serif"> </span></p>
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<p class="x_MsoNormal"><span style="font-size:12.0pt; font-family:"Segoe UI",sans-serif">But I wanted to comment on Modules 6-8 and the Workplan. There is no reason why Modules 6, 7 and 8 (contracting, Post-Contracting, and Terms and Conditions should take
3-4 months each (for 9-12 months total).
<span class="x_apple-converted-space"> </span><b>Realistically, there is no reason these 3 modules should take any longer than 2 months combined. That alone would shave off 7-10 months off the plan).</b></span></p>
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<p class="x_MsoNormal"><span style="font-size:12.0pt; font-family:"Segoe UI",sans-serif"> </span></p>
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<p class="x_MsoNormal"><span style="font-size:12.0pt; font-family:"Segoe UI",sans-serif">This is because:</span></p>
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<p class="x_MsoNormal"><span style="font-size:12.0pt; font-family:"Segoe UI",sans-serif">a)<span class="x_apple-converted-space"> </span><u>Module 6 - Contracting: Topics 36-38 of Final Report -<span class="x_apple-converted-space"> </span><b>I honestly believe
this can be done in a couple of weeks
</b></u></span></p>
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<p class="x_MsoNormal"><span style="font-size:12.0pt; font-family:"Segoe UI",sans-serif"> 1. <u>Topic 36</u>- The final report contains 2 Affirmations and 2 Recommendations, namely:</span></p>
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<ol start="1" type="1">
<ol start="1" type="1">
<li class="x_MsoNormal" style=""><span style="font-size:12.0pt; font-family:"Segoe UI",sans-serif"> Affirmation of the 2007 policy which is already included in the 2013 Base Registry Agreement as amended....s<b>o this affirmation does not require any work</b>.</span></li><li class="x_MsoNormal" style=""><span style="font-size:12.0pt; font-family:"Segoe UI",sans-serif">Affirmation of the use of "Specifications" -<span class="x_apple-converted-space"> </span><b>No additional work required</b></span></li><li class="x_MsoNormal" style=""><span style="font-size:12.0pt; font-family:"Segoe UI",sans-serif">Recommendation that ICANN add a contractual provision stating that Registry Operator will not engage in fraudulent or deceptive practices. -<span class="x_apple-converted-space"> </span><b>No
IRT work needed
</b></span></li><li class="x_MsoNormal" style=""><span style="font-size:12.0pt; font-family:"Segoe UI",sans-serif">Recommendation that there should be some opportunity to negotiate contracts / exemptions subject to notice and comment in cases where there are unique aspects
of strings or operators and provides ability to accommodate changing marketplace.
<span class="x_apple-converted-space"> </span><b>This one will require a little work, but overlaps with TLD Types in Module 1</b></span></li></ol>
</ol>
<div>
<p class="x_MsoNormal"><span style="font-size:12.0pt; font-family:"Segoe UI",sans-serif"> 2. <span class="x_apple-converted-space"> </span><u>Topic 37:</u> Registrar Non-Discriminating / Registry/Registrar Standardization. This is already in Module 1,
but really should only be here.
</span></p>
</div>
<div>
<p class="x_MsoNormal"><span style="font-size:12.0pt; font-family:"Segoe UI",sans-serif"> </span></p>
</div>
<div>
<p class="x_MsoNormal"><span style="font-size:12.0pt; font-family:"Segoe UI",sans-serif">1 recommendation: which states that Registries must use only ICANN accredited Registrars in registering domain names, and may not discriminate among such accredited registrars
unless an exemption to the Registry Code of Conduct is granted as stated therein,provided, however, that no such exemptions shall be granted without public comment.”
</span></p>
</div>
<div>
<p class="x_MsoNormal"><span style="font-size:12.0pt; font-family:"Segoe UI",sans-serif"> </span></p>
</div>
<div>
<p class="x_MsoNormal"><b><span style="font-size:12.0pt; font-family:"Segoe UI",sans-serif">This has already been implemented except for one thing</span></b><span style="font-size:12.0pt; font-family:"Segoe UI",sans-serif">.....Only thing added here is that
if a Registry seeks an exemption to the Code of Conduct, there should be a comment period before granting the request.
</span></p>
</div>
<div>
<p class="x_MsoNormal"><span style="font-size:12.0pt; font-family:"Segoe UI",sans-serif"> </span></p>
</div>
<div>
<p class="x_MsoNormal"><span style="font-size:12.0pt; font-family:"Segoe UI",sans-serif">3. <span class="x_apple-converted-space"> </span><u>Topic 38:</u> <span class="x_apple-converted-space"> </span><u>Registrar Support for new TLDs</u> - This one is just
an affirmation which
<span class="x_apple-converted-space"> </span><b>requires no new implementation<span class="x_apple-converted-space"> </span></b>at all. It just states that registrars can determine which TLDs it wants to offer.</span></p>
</div>
<div>
<p class="x_MsoNormal"><span style="font-size:12.0pt; font-family:"Segoe UI",sans-serif"> </span></p>
</div>
<div>
<p class="x_MsoNormal"><u><span style="font-size:12.0pt; font-family:"Segoe UI",sans-serif">Module 7 : Post Contracting -<span class="x_apple-converted-space"> </span><b>I believe this can be done in 2 weeks at most</b></span></u><span style="font-size:12.0pt; font-family:"Segoe UI",sans-serif"></span></p>
</div>
<div>
<p class="x_MsoNormal"><span style="font-size:12.0pt; font-family:"Segoe UI",sans-serif">I assume this relates to Topics 39-41 of the Subpro Final Report</span></p>
</div>
<div>
<p class="x_MsoNormal"><span style="font-size:12.0pt; font-family:"Segoe UI",sans-serif"> a) <span class="x_apple-converted-space"> </span><u>Registry System Testing</u> 6 Recommendations here which essentially state that the ICANN should develop testing
to demonstrate the technical capabilities of the registry which includes testing readiness for DNSSEC. It states that testing must be efficient and need not be done multiple times for the same operator it that operator supports multiple TLDs. Then it calls
for the implementation of 2 recommendations that were already contained within the ICANN staff's own Program Implementation Review Report in 2016 or so.
</span></p>
</div>
<div>
<p class="x_MsoNormal"><span style="font-size:12.0pt; font-family:"Segoe UI",sans-serif"> </span></p>
</div>
<div>
<p class="x_MsoNormal"><span style="font-size:12.0pt; font-family:"Segoe UI",sans-serif"> b) <span class="x_apple-converted-space"> </span><u>TLD Rollout</u>: This contains 2 affirmations of what was done in 2012. <span class="x_apple-converted-space"> </span><b>No
new implementation work needed
</b>.</span></p>
</div>
<div>
<p class="x_MsoNormal"><span style="font-size:12.0pt; font-family:"Segoe UI",sans-serif"> </span></p>
</div>
<div>
<p class="x_MsoNormal"><span style="font-size:12.0pt; font-family:"Segoe UI",sans-serif">c) <span class="x_apple-converted-space"> </span><u>Contractual Compliance</u> - consists of an affirmation of the sanctions policy (already in place) and a recommendation
for ICANN Compliance to publish more stats on rationale for closing cases
<span class="x_apple-converted-space"> </span><b>(Mostly implemented already</b>).</span></p>
</div>
<div>
<p class="x_MsoNormal"><span style="font-size:12.0pt; font-family:"Segoe UI",sans-serif"> </span></p>
</div>
<div>
<p class="x_MsoNormal"><u><span style="font-size:12.0pt; font-family:"Segoe UI",sans-serif">Module 8: Terms and Condition</span></u><span style="font-size:12.0pt; font-family:"Segoe UI",sans-serif"> - Only real work is (d) below. My time estimate: <span class="x_apple-converted-space"> </span><b><u>3
weeks at most.
</u></b></span></p>
</div>
<div>
<p class="x_MsoNormal"><span style="font-size:12.0pt; font-family:"Segoe UI",sans-serif"> </span></p>
</div>
<div>
<p class="x_MsoNormal"><span style="font-size:12.0pt; font-family:"Segoe UI",sans-serif">4 Recommendations; 3 Implementation Guidance</span></p>
</div>
<div>
<p class="x_MsoNormal"><span style="font-size:12.0pt; font-family:"Segoe UI",sans-serif"> </span></p>
</div>
<div>
<p class="x_MsoNormal"><span style="font-size:12.0pt; font-family:"Segoe UI",sans-serif">a) ICANN should only reject applications if done so in accordance with Guidebook, Bylaws, laws, etc. This recommendation is being discussed with GNSO/Board, but<span class="x_apple-converted-space"> </span><b>if
accepted this requires a very limited couple of words being changed
</b>.</span></p>
</div>
<div>
<p class="x_MsoNormal"><span style="font-size:12.0pt; font-family:"Segoe UI",sans-serif"> </span></p>
</div>
<div>
<p class="x_MsoNormal"><span style="font-size:12.0pt; font-family:"Segoe UI",sans-serif">b) ICANN should publish specific reason by applications are rejected but should avoid disclosing confidential information. -<span class="x_apple-converted-space"> </span><b>Requires
no new implementation in advance
</b>.</span></p>
</div>
<div>
<p class="x_MsoNormal"><span style="font-size:12.0pt; font-family:"Segoe UI",sans-serif"> </span></p>
</div>
<div>
<p class="x_MsoNormal"><span style="font-size:12.0pt; font-family:"Segoe UI",sans-serif">c) Ts and Cs should only have covenant not to sue if there is an appeals/challenge process. This is still being discussed, but at end of day, if there is no appeals,
then implementation is crossing out covenant not to sue. If there is one, implementation is keeping things the way they are.
<span class="x_apple-converted-space"> </span><b>No new work likely.</b></span></p>
</div>
<div>
<p class="x_MsoNormal"><span style="font-size:12.0pt; font-family:"Segoe UI",sans-serif"> </span></p>
</div>
<div>
<p class="x_MsoNormal"><span style="font-size:12.0pt; font-family:"Segoe UI",sans-serif">d) Refunds - This one will r<b>equire some implementation work</b><span class="x_apple-converted-space"> </span>to define circumstances where refunds will be given due
to changes made in the program where such changes materially impact applicants. -
<span class="x_apple-converted-space"> </span><i>Note this is being discussed with Board, but assuming Board approves, then work here is just coming up with a definition of "material
impact" and ensuring that is not gamed.
</i></span></p>
</div>
<div>
<p class="x_MsoNormal"><span style="font-size:12.0pt; font-family:"Segoe UI",sans-serif"> </span></p>
</div>
<div>
<p class="x_MsoNormal"><span style="font-size:12.0pt; font-family:"Segoe UI",sans-serif">e) Name Collisions - if ICANN cannot delegate a TLD because of name collision reasons, then a full refund should be given. <span class="x_apple-converted-space"> </span><b>No
real new implementation work.
</b></span></p>
</div>
<div>
<p class="x_MsoNormal"><span style="font-size:12.0pt; font-family:"Segoe UI",sans-serif"> </span></p>
</div>
<div>
<p class="x_MsoNormal"><span style="font-size:12.0pt; font-family:"Segoe UI",sans-serif">f) Confidential portions of applications should only be disclosed to those with a need to know...my paraphrasing. <span class="x_apple-converted-space"> </span><b>But
no new implementation work here really
<span class="x_apple-converted-space"> </span></b>because this is standard in all Non-disclosure agreements.</span></p>
</div>
<div>
<p class="x_MsoNormal"><span style="font-size:12.0pt; font-family:"Segoe UI",sans-serif"> </span></p>
</div>
<div>
<p class="x_MsoNormal"><span style="font-size:12.0pt; font-family:"Segoe UI",sans-serif"> </span></p>
</div>
<div>
<p class="x_MsoNormal"><span style="font-size:12.0pt; font-family:"Segoe UI",sans-serif"> </span></p>
</div>
<div>
<p class="x_MsoNormal"><span style="font-size:12.0pt; font-family:"Segoe UI",sans-serif"> </span></p>
</div>
<div>
<p class="x_MsoNormal"><span style="font-size:12.0pt; font-family:"Segoe UI",sans-serif"> </span></p>
</div>
<div>
<p class="x_MsoNormal"><span style="font-size:12.0pt; font-family:"Segoe UI",sans-serif"> </span></p>
</div>
<ol start="1" type="1">
<li class="x_MsoNormal" style=""><span style="font-size:12.0pt; font-family:"Segoe UI",sans-serif"><njmdxlah.png></span></li></ol>
</div>
<div>
<p class="x_MsoNormal"><span style="font-size:12.0pt; font-family:"Segoe UI",sans-serif"> </span></p>
</div>
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