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<p class="MsoNormal"><span lang="EN-GB">Dear IRT members, <o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-GB"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-GB">We would like to inform you that the topic of today’s meeting will be
<b>Role of Application Comment</b> and not the RZ-LGR module as initially communicated.
<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-GB"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-GB">We will go through the <a href="https://docs.google.com/document/d/1ybAJswI6oHwKZtAR1Qq6t1mKmIcZrwdF-fCmQVErqKY">
updated AGB language</a> as well as <a href="https://docs.google.com/document/d/1D2quqw1ibPAzUZ3JgkXmryMeEGFODY9JywWNh0oSk-s">
the set of questions</a> for commenters. <o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-GB"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-GB">The documents are also published on the <a href="https://community.icann.org/x/XpOZDg">
meeting page</a>. <o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-GB"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-GB">Best regards,<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-GB">Elisa<o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
<div style="border:none;border-top:solid #B5C4DF 1.0pt;padding:3.0pt 0cm 0cm 0cm">
<p class="MsoNormal"><b><span style="font-size:12.0pt;color:black;mso-ligatures:none;mso-fareast-language:EN-GB">From:
</span></b><span style="font-size:12.0pt;color:black;mso-ligatures:none;mso-fareast-language:EN-GB">SubPro-IRT <subpro-irt-bounces@icann.org> on behalf of Lars Hoffmann <lars.hoffmann@icann.org><br>
<b>Date: </b>Tuesday, 21 November 2023 at 12:55<br>
<b>To: </b>"subpro-irt@icann.org" <subpro-irt@icann.org><br>
<b>Subject: </b>[SubPro-IRT] Topic 28: Application Comment<o:p></o:p></span></p>
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<div>
<p class="MsoNormal"><span style="mso-ligatures:none;mso-fareast-language:EN-GB"><o:p> </o:p></span></p>
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<p style="margin:0cm"><span style="color:black">Dear IRT members, </span><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span lang="EN-US">Due to unforeseen circumstances, we will not be able to discuss Topic 28 (Application Comment) today. We will provide a new date for this topic as soon as practical.<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US">Still, f</span><span style="color:black">ollowing the discussions held during
</span><a href="https://community.icann.org/x/SJOZDg"><span style="color:#1155CC">Meeting #16</span></a><span style="color:black">, we updated the proposed AGB language for Topic 28</span><span lang="EN-US" style="color:black"> and you can find that here for
your review: </span><a href="https://docs.google.com/document/d/1ybAJswI6oHwKZtAR1Qq6t1mKmIcZrwdF-fCmQVErqKY"><span style="color:#1155CC">https://docs.google.com/document/d/1ybAJswI6oHwKZtAR1Qq6t1mKmIcZrwdF-fCmQVErqKY</span></a><span style="color:black"> </span><span lang="EN-US"><o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p style="margin:0cm"><span style="color:black">In addition, please find below our comments to some of the points/questions raised during the
<a href="https://community.icann.org/x/SJOZDg">meeting</a>: </span><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<ol style="margin-top:0cm" start="1" type="1">
<li class="MsoNormal" style="color:black;mso-list:l0 level1 lfo1;vertical-align:baseline">
<span style="mso-ligatures:none;mso-fareast-language:EN-GB">“In order to submit a comment, commenters will [...] be asked to indicate [...] whether they have a relationship with any of the applicants or applications.”<o:p></o:p></span></li></ol>
<p class="MsoNormal" style="margin-left:72.0pt;text-indent:-18.0pt;mso-list:l0 level2 lfo2;vertical-align:baseline">
<![if !supportLists]><span style="color:black;mso-ligatures:none;mso-fareast-language:EN-GB"><span style="mso-list:Ignore">a.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="color:black;mso-ligatures:none;mso-fareast-language:EN-GB">We have come up with a set of questions for your input, based on Implementation Guidance 28.5:
<a href="https://docs.google.com/document/d/1D2quqw1ibPAzUZ3JgkXmryMeEGFODY9JywWNh0oSk-s">
<span style="color:#1155CC">https://docs.google.com/document/d/1D2quqw1ibPAzUZ3JgkXmryMeEGFODY9JywWNh0oSk-s</span></a> <o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:72.0pt;text-indent:-18.0pt;mso-list:l0 level2 lfo3;vertical-align:baseline">
<![if !supportLists]><span style="color:black;mso-ligatures:none;mso-fareast-language:EN-GB"><span style="mso-list:Ignore">b.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="color:black;mso-ligatures:none;mso-fareast-language:EN-GB">We do not believe that we need to add any language to the AGB. It should be noted that if a commenter has any kind of relationship with an applicant or application,
they will still be able to submit their comment and have it considered by evaluators. It will be up to the evaluators to assess whether that relationship plays a role or not. <o:p></o:p></span></p>
<ol style="margin-top:0cm" start="2" type="1">
<li class="MsoNormal" style="color:black;mso-list:l0 level1 lfo1;vertical-align:baseline">
<span style="mso-ligatures:none;mso-fareast-language:EN-GB">“Community Action Forum” being confusingly similar with “Approval Action Community Forum”. <o:p></o:p></span></li></ol>
<p class="MsoNormal" style="margin-left:72.0pt;text-indent:-18.0pt;mso-list:l0 level2 lfo4;vertical-align:baseline">
<![if !supportLists]><span style="color:black;mso-ligatures:none;mso-fareast-language:EN-GB"><span style="mso-list:Ignore">a.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="color:black;mso-ligatures:none;mso-fareast-language:EN-GB">We came up with a potential new name - “Action Community Tool” (ACT). We think this would also better clarify that we are referring to the specific tool and
not the period/process. Feedback and ideas are welcome!<o:p></o:p></span></p>
<ol style="margin-top:0cm" start="3" type="1">
<li class="MsoNormal" style="color:black;mso-list:l0 level1 lfo1;vertical-align:baseline">
<span style="mso-ligatures:none;mso-fareast-language:EN-GB">How to ensure that the community is informed about the opening of the CAP?<o:p></o:p></span></li></ol>
<p class="MsoNormal" style="margin-left:72.0pt;text-indent:-18.0pt;mso-list:l0 level2 lfo5;vertical-align:baseline">
<![if !supportLists]><span style="color:black;mso-ligatures:none;mso-fareast-language:EN-GB"><span style="mso-list:Ignore">a.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="color:black;mso-ligatures:none;mso-fareast-language:EN-GB">The community will be informed about the opening of the CAP well in advance. More information on the timeline will be provided at a later stage. <o:p></o:p></span></p>
<ol style="margin-top:0cm" start="4" type="1">
<li class="MsoNormal" style="color:black;mso-list:l0 level1 lfo1;vertical-align:baseline">
<span style="mso-ligatures:none;mso-fareast-language:EN-GB">From the discussions during Meeting #16, we understand that the group believes that the forum should be closed for comments at the end of the CAP. <o:p></o:p></span></li></ol>
<p class="MsoNormal" style="margin-left:72.0pt;text-indent:-18.0pt;mso-list:l0 level2 lfo6;vertical-align:baseline">
<![if !supportLists]><span style="color:black;mso-ligatures:none;mso-fareast-language:EN-GB"><span style="mso-list:Ignore">a.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="color:black;mso-ligatures:none;mso-fareast-language:EN-GB">We discussed the issue internally and concluded that ideally the forum should stay open for the following reasons:<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:108.0pt;text-indent:-108.0pt;mso-text-indent-alt:-18.0pt;mso-list:l0 level3 lfo7;vertical-align:baseline">
<![if !supportLists]><span style="color:black;mso-ligatures:none;mso-fareast-language:EN-GB"><span style="mso-list:Ignore"><span style="font:7.0pt "Times New Roman"">
</span>i.<span style="font:7.0pt "Times New Roman""> </span></span></span><![endif]><span style="color:black;mso-ligatures:none;mso-fareast-language:EN-GB">The public should have the opportunity to bring forward issues in one place at any time in
a transparent manner. <o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:108.0pt;text-indent:-108.0pt;mso-text-indent-alt:-18.0pt;mso-list:l0 level3 lfo8;vertical-align:baseline">
<![if !supportLists]><span style="color:black;mso-ligatures:none;mso-fareast-language:EN-GB"><span style="mso-list:Ignore"><span style="font:7.0pt "Times New Roman"">
</span>ii.<span style="font:7.0pt "Times New Roman""> </span></span></span><![endif]><span style="color:black;mso-ligatures:none;mso-fareast-language:EN-GB">The forum will also be used in case of change requests, which may occur after the end of
the Community Action Period. Closing and reopening the forum for some applications only might pose some system challenges. <o:p></o:p></span></p>
<p style="mso-margin-top-alt:0cm;margin-right:0cm;margin-bottom:0cm;margin-left:72.0pt">
<span style="color:black">To address the concerns raised, we updated the language clarifying that only the comments and responses received during the time periods specified in the AGB will be reviewed by evaluators. We hope that this solution can be agreeable. </span><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p style="margin:0cm"><span style="color:black">Finally, please note that we will be able to define the exact timeframe of the Community Action Period (first paragraph) only at a later stage. </span><o:p></o:p></p>
<p style="margin:0cm"><span style="color:black"><o:p> </o:p></span></p>
<p style="margin:0cm"><span lang="EN-US" style="color:black">Many thanks and see you on the IRT call in just over an hour.
<o:p></o:p></span></p>
<p style="margin:0cm"><span lang="EN-US" style="color:black">Best wishes<o:p></o:p></span></p>
<p style="margin:0cm"><span lang="EN-US" style="color:black">Lars<o:p></o:p></span></p>
<p style="margin:0cm"><span lang="EN-US" style="color:black"><o:p> </o:p></span></p>
<p style="margin:0cm"><span lang="EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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