[Ws2-so_ac] Discussion thread: making SOAC Recommendations consistent on open/closed/members/public

[Greg Shatan]

This sounds good to me.

Greg

On Wed, Aug 2, 2017 at 10:59 AM, farzaneh badii <farzaneh.badii at gmail.com>
wrote:

> Hi Steve,
>
> To solve the inconsistency I suggest the below:
>
> At the moment recommendation5 reads as: "Notes, minutes, or records of
> all membership meetings should be made publicly available."
> I suggest to clarify that this recommendation is for "open" meetings. If
> we agree, then the recommendation should read like this: “notes, minutes,
> records of all *open* membership meetings should be made publicly
> available.”  This means that those meetings that are closed only, the
> recording should be made available for the members and does not have to be
> provided publicly.
>
> Best regards,
>
>
>
> Farzaneh
>
> On Thu, Jul 27, 2017 at 10:10 AM, Steve DelBianco <
> sdelbianco at netchoice.org> wrote:
>
>> Following up on today’s call, let’s begin an email discussion thread on
>> an inconsistency in our report
>> <https://docs.google.com/document/d/1ACU9BXxqBh0XPYGAZf3Lv2v7WMoyAvb5LN_MRc6jGJU/edit?usp=sharing>,
>> as pointed out by the RySG public comment.
>>
>> In our report
>> <https://docs.google.com/document/d/1ACU9BXxqBh0XPYGAZf3Lv2v7WMoyAvb5LN_MRc6jGJU/edit?usp=sharing>,
>> we say this on Transparency good practices:
>>
>> 5. Notes, minutes, or records of all membership meetings should be made
>> publicly available.
>>
>>
>> And we say this about Participation:
>>
>> 4. For any meetings, be they closed to members only or open to anyone,
>> the members have to be able to access notes, minutes, and/or recordings,
>> subject to exceptions for confidential matters.
>>
>> In their public comment (page 4),
>> <https://community.icann.org/download/attachments/59643284/summary%20of%20public%20comments.pdf?version=1&modificationDate=1499978374000&api=v2>
>> the RySG rightly points out that the above recommendations "might be
>> seen as confusing or inconsistent”.  We need to address records vs
>> recordings.  We need to address access to those records by membership vs
>> public.
>>
>> Our question is, how shall we reconcile our Good Practice recommendations
>> regarding WHAT is included in meeting records, and TO WHOM those records
>> are available?
>>
>>
>>
>
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