[CCWG-ACCT] CCWG / Responses to requests for information made by Dr Eberhard Lisse on 24 November 2015

Tue Dec 8 22:09:09 UTC 2015

Eberhard,
Thank you.
Regarding #1, any information after 2011 can be retrieved and provided in
a CSV format. Anything prior to that would need to be recreated manually.
Can I suggest that you send us a list of 6 reports
(equivalent to 2 years worth of ICANN meetings) for which you would like
to get the .CSV report? We would then proceed with sending those to you
and everyone else on the list.
Thank you.
Best,

Xavier

Xavier Calvez
CFO
ICANN
12025 Waterfront Drive, Suite 300
Los Angeles, CA 90094

Office: +1 (310) 301-5838
Fax: +1 (310) 957-2348
Cell: +1 (805) 312-0052

On 12/5/15, 9:03 AM, "Dr Eberhard W Lisse" <el at lisse.na> wrote:

>Xavier,
>
>thank you, this is very helpful.
>
>Please find my comments inside your message.
>
>el
>
>-- 
>Sent from Dr Lisse's iPad mini
>
>> On 5 Dec 2015, at 02:36, Xavier J. Calvez <xavier.calvez at icann.org>
>>wrote:
>> 
>> Dear Eberhard,
>> Dear members of the CCWG,
>> 
>> As indicated last week, I wanted to provide feedback by the end of this
>> week on the requests that Eberhard made in the email below. I have
>> repeated below the requests from Eberhard¹s email, adding numbering and
>>a
>> title for ease of reference. I have also retitled this email to refer
>> specifically to the content of Eberhard¹s email.
>> 
>> 1. Meeting¹s travel support report, in CSV Format
>> 
>> Full text of the request: ³The Constituency Travel Support group
>>publishes
>> a PDF report after each meeting detailing the flight costs. I would like
>> to have the data uses to prepare these already published reports in a
>> format amenable to further analysis, such as CSV.²
>> 
>> Response: We have produced the reports in a CSV format for the meeting¹s
>> reports provided since the beginning of 2014, and have published them on
>> the Community Wiki. Please see at
>> https://community.icann.org/display/trvlconstit/Travel+Report. We will
>> produce this report in both PDF and CSV formats going forward. If there
>> would be earlier meeting¹s reports that you would specifically like to
>> obtain in CSV format in addition, please provide a list and we will
>> consider also adding those to the wiki page, dependent upon feasibility
>> and workload.
>
>I could only see PDF, so CSV is very much appreciated.
>
>I indeed would like to see previous reports as far back as you can
>(within reasonable effort) reconstruct. But I can make a list if this is
>helpful.
>
>
>
>> 
>> 2. USG Transition travel costs, in CSV Format
>> 
>> Full text of the request: ³I would then like to have all travel costs
>> related to Transition in the same format.²
>> 
>> Response: We can and will produce this information in the requested
>> format. This information has not been compiled into 1 document until
>>now,
>> and we have started working on producing a similarly laid out document
>>to
>> be published on the USG Transition costs page
>> 
>>(https://www.icann.org/resources/pages/iana-stewardship-project-costs-201
>>5-
>> 10-16-en). Considering the current level of workload, I expect that we
>> could finalize the document and published it by 18 December. I will
>>notify
>> this group when publication will have occurred.
>
>Thank you.
>
>> 
>> 3. Staff hours
>> 
>> Full text of the request: ³I would like to have the workload of staff in
>> hours, including time spent in transit.²
>> 
>> Response: I have assumed that this request is in relation to the USG
>> Transition project. If this is not correct, please let me know.
>
>This is correct.
>
>
>> ICANN does not identify by activity or project the time spent by its
>> employees on an on-going basis. On an as-needed basis, ICANN may
>>estimate
>> staff time spent on specific activities or projects.
>> For the USG Transition project, ICANN has identified staff members
>> involved in the project in a ³significant² fashion. ³Significant² is
>> determined on the basis of an estimated percentage of time spent on the
>> project at or exceeding 10% and above, provided by these staff members
>>or
>> their managers. It can be as a result of an on-going activity carried
>>out
>> on a partial basis, or a dedicated full time during a limited period. It
>> is intended that management involvement is excluded from this list, in
>> order to limit the information to specific involvement rather than
>>general
>> involvement. In other words, not every staff member who spends time on
>>the
>> project is listed, to be conservative in this assessment exercise.
>> This approach is not intended to provide precise information but a
>> reasonable itemized information that gives a directional quantification
>>of
>> the resources involved.
>> The list of staff members for FY15 (actual data) and FY16 (Budget data),
>> as well as the percentages of estimated time spent on the project is
>> displayed in the attached document, which will be published shortly on
>>the
>> USG Transition project webpage.
>
>This is quite in order.
>
>
>> 
>> 4. Consulting fees
>> 
>> Full text of the request: ³I would like to have the consulting fees (not
>> necessarily by name) and the fees for experts.²
>> 
>> Response: I have assumed that this request is in relation to the USG
>> Transition project. If this is not correct, please let me know.
>
>This is correct.
>
>
>> We believe that a comprehensive view of the professional services
>>expenses
>> (equivalent to the notion of consulting fees) has been provided in 2
>> documents appearing in the paragraph ³Professional Services  Expenses
>> Breakdown² that can be found at
>> 
>>https://www.icann.org/resources/pages/iana-stewardship-project-costs-2015
>>-1
>> 0-16-en. This section of the page, along with the personnel and travel
>> cost items, subject to your questions above, represent the entire set of
>> costs of the USG Transition project, meaning that there is no other
>>costs
>> in relation to this project. If you believe there is information
>> relativeto consulting fees that you would like to see and would not
>>appear
>> in the documents referenced above, please let me know.
>
>Will do.
>
>> 
>> 
>> As a general comment, the information referenced above, that can be
>>found
>> on the following page
>> 
>>[https://www.icann.org/resources/pages/iana-stewardship-project-costs-201
>>5-
>> 10-16-en], is intended to be updated on a quarterly basis, with the next
>> update planned after the end of the the 2nd quarter of ICANN¹s fiscal
>>year
>> 2016 (Oct to Dec 2015).
>> 
>> 
>> I trust this addresses the requests for now and I will follow up as
>> indicated above where relevant.
>> 
>> Thank you.
>> Best,
>> 
>> 
>> Xavier
>> 
>> 
>> 
>> Xavier Calvez
>> CFO
>> ICANN