[Alac-sc-outreach] [Ext] Clarity on CROP Trips per RALO

Maureen Hilyard maureen.hilyard at gmail.com
Thu Jun 7 12:17:13 UTC 2018

Thank you Benedetta, the explanation is much appreciated.

An additional but important question for APRALO.  How long will if take
before we get final confirmation about the CROP guidelines? CROP expects a
6 week timeframe outside of which applications have to be made before an
event. We only have 9 weeks before the APrIGF.

So our timeframe is very short and we need to know asap. Do you think this
is still doable?

On Thu, Jun 7, 2018 at 2:05 AM, Benedetta Rossi <benedetta.rossi at icann.org>

> Dear Maureen,
> Thank you for your follow up. We indeed didn’t get through the entire
> presentation on the call, which might have sparked some confusion!
> The purpose of CROP hasn’t changed from previous years. However regarding
> the discretionary outreach funds as part of the Additional Budget Request
> process I would advise liaising directly with Heidi and internally within
> At-Large since we are not responsible for developing the criteria for the
> use of the discretionary funds.
> For specific questions about upcoming potential CROP trips we need to
> await final confirmation on the guidelines which will allow us to answer
> specific items. It will continue to work with similar steps entailing
> liaising with GSE VPs from each region as per current procedures. We should
> know more soon and will ensure communicating final guidelines asap.
> I mentioned the out of region item since it was brought up on several
> occasions recently by At-large with concerns about ICANN meetings not
> occurring in all regions within one fiscal year; so I wanted to reassure
> you all that staff is taking this into account when looking at updated
> guidelines to ensure fairness across the board.
> I hope this clarifies things and remain available if you have further
> comments or questions.
> Kind regards,
> Benedetta
> --
> Benedetta Rossi
> Manager, Policy Support & Community Services
> On 7 Jun 2018, at 13:48, Maureen Hilyard <maureen.hilyard at gmail.com>
> wrote:
> HI Benedetta
> It certainly is helpful, because I do not recall any real discussion of
> CROP in our call. Granted we didn't have the benefit of slides to be able
> to get an overview of the discussion as it was taking place, so this did
> create some confusion.
> But your notes still do not give the RALOs any guidance on how  they can
> use CROP as opposed to the other funding which Heidi said was $4000 per
> RALO..  What is the purpose of each of these different funds, and what is
> the difference between them?  And, what does the "reduced envelope" for
> CROP imply in real terms for outreach travel?
> And what constitutes an ICANN meeting event, for example for the APrIGF,
> ICANN has contributed significantly to the Fellowship programme to enable
> Fellows to come to Vanuatu from around the region. But Save is not actually
> going to be there.  Is this still considered an ICANN event because it has
> sponsored a major activity?
> Also, from what I understand CROP was never supposed to be used for
> travel outside of a region anyway, so I am not sure why it has been
> mentioned several times.
> Sorry for all the questions.
> Maureen
> On Thu, Jun 7, 2018 at 1:15 AM, DANIEL NANGHAKA <dndannang at gmail.com>
> wrote:
>> Thank you Benedetta,
>> I had not seen the response, to the earlier email or probably, the email
>> was sent while you had already replied.
>> This helps.
>> Daniel
>> On 7 June 2018 at 14:12, Benedetta Rossi <benedetta.rossi at icann.org>
>> wrote:
>>> Dear Daniel,
>>> Thank you for your email. I received questions from others following the
>>> call and responded earlier today but I’m not sure you’re on that
>>> thread/mailing list so please find my email copied below for your
>>> convenience. I remain available for any further questions:
>>> Dear all,
>>> Thank you for your follow up and questions. As per the information
>>> provided on the call and the slides which I believe At-Large staff posted
>>> on the relevant wiki space, CROP is being reintroduced in FY19. The Board
>>> approved for a 50k allocation for CROP and Policy staff administering the
>>> program is currently working at updating the guidelines and the Wiki space
>>> accordingly.
>>> The community will be updated as soon as more information is available
>>> and will receive an email regarding the launch of the CROP wiki space as
>>> per usual practice. This year this is slightly delayed due to the budget
>>> changes after the public comment process, but please rest assured that we
>>> are making this a priority and will communicate guidelines asap.
>>> Please note that the focus will be ICANN public meetings and/or meetings
>>> with significant ICANN presence and organization in partnership with ICANN
>>> GSE VPs, especially in situations where a public meeting is not occurring
>>> in one of the RALO regions. We are therefore taking all these factors into
>>> account to ensure the program remains fair across the board and accessible
>>> to promote outreach activities
>>> Due to the reduced envelope we don’t think full allocations will be
>>> allowed and are tentatively looking at reduced slots per RALO and GNSO
>>> constituencies for regional travel using these guidelines. No out of region
>>> options will be possible.
>>> I hope this answers your current questions to develop your outreach
>>> strategies, unfortunately we aren’t able to provide anything further at
>>> this stage.
>>> --
>>> Benedetta Rossi
>>> Manager, Policy Support & Community Services
>>> On 7 Jun 2018, at 11:45, DANIEL NANGHAKA <dndannang at gmail.com> wrote:
>>> Dear Benedetta and Mary,
>>> Following the ALAC Sub Committee on Outreach and Engagement call, we
>>> seemed to have skipped discussing the CROP Travel lots.
>>> According to the revised budgets, CROP experience a new terms and
>>> conditions and also 50% budget cuts. We would like to inquire the following:
>>> How many trips are permitted per RALO?
>>> What type of trips since the new rules justify that CROP will be used
>>> for ICANN sponsored events as these are CROP Approved trips.
>>> ​As the RALOs are in the process of drafting there Regional Strategies,
>>> there is need for the Outreach and Engagement WG members to clearly
>>> understand the new changes such that these can be communicated directly to
>>> the members of the respective RALOs.
>>> Explanation is very important in this case.
>>> Thank you ​
>>> Daniel K. Nanghaka
>>> --
>>> Regards
>>> Nanghaka Daniel K.
>>> Executive Director - ILICIT Africa / Chair - FOSSFA / Community Lead -
>>> ISOC Uganda Chapter / Geo4Africa Lead / Organising Team - FOSS4G2018
>>> Mobile +256 772 898298 (Uganda)
>>> Skype: daniel.nanghaka
>>> ----------------------------------------- *"Working for Africa" *
>>> -----------------------------------------
>> --
>> Regards
>> Nanghaka Daniel K.
>> Executive Director - ILICIT Africa / Chair - FOSSFA / Community Lead -
>> ISOC Uganda Chapter / Geo4Africa Lead / Organising Team - FOSS4G2018
>> Mobile +256 772 898298 (Uganda)
>> Skype: daniel.nanghaka
>> ----------------------------------------- *"Working for Africa" *
>> -----------------------------------------
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