[ALT-Plus] [ALAC-Members] ICANN64 planning - reminder - urgent

[Marita Moll]

I am completely unsure about where we left off in the last planning 
meeting -- did we formally agree on topics. There were only a few 
participants and there are often many plans, ideas, etc. already in the 
pipeline.

I have been on so many calls this week that they are starting to 
merge.:-( It is possible that I was part of a discussion around a 
session on the strategic plan -- specifically around the 
multistakeholder system section of that plan --  that was supported by 
Cheryl L-O. But not sure if that might be already well covered in the 
meeting generally.  Will it still be useful for ALAC to have its own 
session on that?

Around that idea, we discussed the need to have a formally facilitated 
session recording people's ideas that would make it possible to come out 
of it with some kind of report. The use of flip charts and yellow 
stickies was encouraged.

If this is on, I will put some details on it. Let me know. Also, do we 
have any experienced facilitators around the table or can we bring one in?

Marita

On 1/11/2019 8:20 AM, Maureen Hilyard wrote:
> Hi all
>
> Thanks to the small group who came to the Planning meeting. It is 
> really important that if you have offered to prepare a workshop or 
> information session or a meeting during our traditional ALAC and 
> Regional Leaders Working sessions to be held at ICANN 64 that we get 
> some information from you asap.
>
> It was suggested in Barcelona that we do something different during 
> these sessions but this will only work if everyone shares in the 
> planning and undertaking of these sessions. This availability is open 
> to ALAC and RALO leaders, ALT+ members and other WG Chairs (with their 
> co-Chairs).
>
> *However, the scheduling of these sessions is now quite urgent to fit 
> it into the main ICANN schedule.* It is therefore important that we 
> get some confirmation of the title and chair and an idea of the 
> content of the proposed session so we can organise some appropriate 
> timing. It will make our programme look more interesting than having 
> them all as "ALAC and Regional Chairs Working Session" although we 
> will have some of these as well.
>
> At the moment our working sessions have been scheduled for:
> Saturday 9am to 6.30pm (includes leadership training 1pm-3pm)
> Sunday   8.30am to 6pm
> Monday   1.30pm to 3pm
> Tuesday   8.30 to 6pm
> Wednesday  8.30 to 6pm (with Board meeting @ 8.30am to 9.30am,  GAC 
> meeting @ 11,30am to 12.15pm and AFRALO meeting @ 1.30pm to 3pm)
> Thursday  8.30 to 10.15am (Wrap-up and Debrief)
>
> As a guide. some pointers that have been discussed:
> 1. Title of your activity - not too long but specific to give us all a 
> clear indication of the content of the session.
> 2, Ensure that your speakers you have invited are aware of what will 
> be involved in your session and what their expected input is. If they 
> have a time preference please let us know so that we can give 
> them.priority for their time slot
> 3. Sessions will normally be 30-60 mins (except for the policy 
> sessions) but we need your workplan for your session so that we can 
> decide on its final timeframe in order to fit everything into our 
> schedule
> 4. Gisella needs to get information about your session and its title 
> asap, for the main schedule and so that we can plan our other sessions 
> around them.
>
> Looking forward to hearing from you. Please reply to this thread.
> M
>
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