[ALT-Plus] [ALAC-Members] ICANN64 planning - reminder - urgent

Wed Jan 16 11:54:19 UTC 2019

Makes sense

Jonathan Zuck
Executive Director
Innovators Network Foundation
www.Innovatorsnetwork.org<http://www.Innovatorsnetwork.org>

________________________________
From: ALT-Plus <alt-plus-bounces at icann.org> on behalf of Holly Raiche <h.raiche at internode.on.net>
Sent: Wednesday, January 16, 2019 4:18:57 AM
To: Maureen Hilyard
Cc: ALAC-members at icann.org; alt-plus at icann.org; Marita Moll
Subject: Re: [ALT-Plus] [ALAC-Members] ICANN64 planning - reminder - urgent

Thanks Maureen

My thoughts were to talk through the various stuff we do or would like to do, and see how it ties in with the Strategic Plan’s objectives.  That way, when we ask for the Board’s views, we’ll have stuff to say in reply - AND material to use in arguing for funding for various projects

Holly

On Jan 16, 2019, at 6:39 PM, Maureen Hilyard <maureen.hilyard at gmail.com<mailto:maureen.hilyard at gmail.com>> wrote:

I think we could certainly organise a 60 minute session to talk about the new strategic plan.  Its is easy to put it into our schedule. but we do need to have a plan about what and how we propose to discuss  issues people want to raise, but also what we aim to achieve at the end of our discussion.

It would possibly be better to hold this early in the week, so that we have something to propose for Xavier (as a financial issue)  and also something for Theresa Swineheart for the strategic direction in perhaps in one of our later ALAC sessions.

M

On Tue, Jan 15, 2019 at 6:32 PM Holly Raiche <h.raiche at internode.on.net<mailto:h.raiche at internode.on.net>> wrote:
Hi Marita

My suggestion is to do both:  We should discuss what we believe the Objectives mean for us.  But I would also think it useful to have a Board view - or indeed Xavier’s view.  After all, when any of us applies for ICANN funds, it should be tied back to assisting in achieving ICANN’s Strategic Objectives - in which case understanding how those Objectives are viewed from Management would be helpful.

Holly

On Jan 16, 2019, at 3:24 PM, Marita Moll <mmoll at ca.inter.net<mailto:mmoll at ca.inter.net>> wrote:

I would be more interested in us presenting ideas on how we might assist than asking for suggestions from them. No harm in it, I suppose, but would not expect much in the way of response.

Marita

On 1/15/2019 10:22 PM, Holly Raiche wrote:
Marita and Maureen

What about this as one of the questions for the Board?  How do they see ALAC assisting in the Strategic Objectives? - with reference to what Marita has quoted

Holly

On Jan 12, 2019, at 2:23 AM, Marita Moll <mmoll at ca.inter.net<mailto:mmoll at ca.inter.net>> wrote:

We might want to narrow it a bit. I was talking specifically about the governance parts of the strategic plan. It is all relevant but it is 2.2 that I think we need to pay particular attention to -- strengthen how I would ask, for whom and to what end.

TO ACHIEVE THIS STRATEGIC OBJECTIVE, ICANN SEEKS TO:

2.1. Address the increasing needs of inclusivity, accountability and transparency, while at the same time ensuring that work gets done and policies are developed in an effective and timely manner

2.2 Strengthen ICANN’s multistakeholder decision-making process.

2.3 Strengthen the inclusivity and openness of ICANN’s multistakeholder model by improving and sustaining diverse representation and active, effective participatio

Great if you can facilitate Maureen. And any session on this topic would be interesting, but I would argue for a focussed session -- how does ALAC see the multistakeholder session strengthened? We can put up some straw ideas. See where they go.

Marita

On 1/11/2019 9:59 AM, Maureen Hilyard wrote:
Sounds like a plan, Marita

For this we could plan a 90 minute session for an At-Large workshop to discuss ICANN's Strategic Plan (as a title).  I could be the Facilitator with different ALAC members raising a section of interest that they may want to get some feedback from At-Large. And an At-Large submission can come out of it.

This is the type of information we need at this time, so that we can slot it into the ICANN schedule and develop further once it is in place.

M

On Fri, Jan 11, 2019 at 4:36 AM Marita Moll <mmoll at ca.inter.net<mailto:mmoll at ca.inter.net>> wrote:

I am completely unsure about where we left off in the last planning meeting -- did we formally agree on topics. There were only a few participants and there are often many plans, ideas, etc. already in the pipeline.

I have been on so many calls this week that they are starting to merge.:-( It is possible that I was part of a discussion around a session on the strategic plan -- specifically around the multistakeholder system section of that plan --  that was supported by Cheryl L-O. But not sure if that might be already well covered in the meeting generally.  Will it still be useful for ALAC to have its own session on that?

Around that idea, we discussed the need to have a formally facilitated session recording people's ideas that would make it possible to come out of it with some kind of report. The use of flip charts and yellow stickies was encouraged.

If this is on, I will put some details on it. Let me know. Also, do we have any experienced facilitators around the table or can we bring one in?

Marita

On 1/11/2019 8:20 AM, Maureen Hilyard wrote:
Hi all

Thanks to the small group who came to the Planning meeting. It is really important that if you have offered to prepare a workshop or information session or a meeting during our traditional ALAC and Regional Leaders Working sessions to be held at ICANN 64 that we get some information from you asap.

It was suggested in Barcelona that we do something different during these sessions but this will only work if everyone shares in the planning and undertaking of these sessions. This availability is open to ALAC and RALO leaders, ALT+ members and other WG Chairs (with their co-Chairs).

However, the scheduling of these sessions is now quite urgent to fit it into the main ICANN schedule. It is therefore important that we get some confirmation of the title and chair and an idea of the content of the proposed session so we can organise some appropriate timing. It will make our programme look more interesting than having them all as "ALAC and Regional Chairs Working Session" although we will have some of these as well.

At the moment our working sessions have been scheduled for:
Saturday 9am to 6.30pm (includes leadership training 1pm-3pm)
Sunday   8.30am to 6pm
Monday   1.30pm to 3pm
Tuesday   8.30 to 6pm
Wednesday  8.30 to 6pm (with Board meeting @ 8.30am to 9.30am,  GAC meeting @ 11,30am to 12.15pm and AFRALO meeting @ 1.30pm to 3pm)
Thursday  8.30 to 10.15am (Wrap-up and Debrief)

As a guide. some pointers that have been discussed:
1. Title of your activity - not too long but specific to give us all a clear indication of the content of the session.
2, Ensure that your speakers you have invited are aware of what will be involved in your session and what their expected input is. If they have a time preference please let us know so that we can give them.priority for their time slot
3. Sessions will normally be 30-60 mins (except for the policy sessions) but we need your workplan for your session so that we can decide on its final timeframe in order to fit everything into our schedule
4. Gisella needs to get information about your session and its title asap, for the main schedule and so that we can plan our other sessions around them.

Looking forward to hearing from you. Please reply to this thread.
M

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