[AT-Review] Attendance Brussels - Participation tools for your Bxl meeting

[Peter Dengate Thrush]

On May 18, 2010, at 8:38 PM, Alice Jansen wrote:

> Dear RT Members,
>  
> To date, we have not received any comments on a possible community attendance at your F2F meeting in Brussels (June 18-19).

I have to say I don't really understand the question.

As I understand it, the Team is having f2f meetings with specific groups at specified times.
Are you asking whether members of the ( say) registry constituency should be accommodated at our meeting with (say) At Large... or the board? I had rather assumed those sessions would be in private, but thats up to each set of participants. I suggest that be clarified with each session well in advance. I shall ask the board if it has any preferences, indicating my personal preference is to have it open, or the majority of it in the open.
> 
Later in Brussels we hold a f2f meeting with the whole community in the main hall to report progress and do a Q and A.

If you mean the Team's own meeting ( of the Team), I suggest we conduct that in public for the first half or such period, then have a period at the close in private. That means permitting attendees in the committee room, as we do in the online fora. I suspect that not many people will be there physically on Friday, perhaps more on Saturday.

That suggests we need a room slightly larger than is needed for the Team.

Hope that helps.

Regards

Peter

>  
> Please provide us with your feedback by today – end of your business day – as we need to inform meeting staff of logistical requirements.
>  
> Thank you for your cooperation.
>  
> Kind regards
>  
> Alice
>  
> Alice E. Jansen
> --------------------------
> ICANN
> Assistant, Organizational Reviews
> alice.jansen at icann.org
> Phone: +32.2.234.78.64
> Mobile: +32.4.73.31.76.56
> Fax: +32.2.234.78.48
> Skype: alice_jansen_icann
> --------------------------
> 6, Rond Point Schuman
> B-1040 Brussels, Belgium
>  
>  
> From: Marco Lorenzoni 
> Sent: Wednesday, May 12, 2010 4:22 PM
> To: at-review at icann.org
> Cc: Alice Jansen
> Subject: RE: Participation tools for your Bxl meeting
>  
> Following up on this, we have been just asked by community members if general public would be invited to assist in person to your Fri-Sat meeting.
> Please let us know what is your preference by this w-e as this decision will impact on the logistics we are organizing; thanks and best regards
>  
> Marco Lorenzoni
> ---------------------
> ICANN
> Director, Organizational Review
> marco.lorenzoni at icann.org
> Phone: +32.2.234 78 69
> Mobile: +32.475.72 47 47
> Fax: +32 2 234 7848
> Skype: marco_lorenzoni
> ---------------------
> 6, Rond Point Schuman
> B-1040 Brussels, Belgium
>  
>  
> From: Marco Lorenzoni 
> Sent: Wednesday, 12 May, 2010 15:44
> To: at-review at icann.org
> Cc: Alice Jansen
> Subject: Participation tools for your Bxl meeting
>  
> Dear RT Members,
> Following your meeting in MdR, staff will organize the following participation tools for your 1,5 day meeting in Brussels:
> *Adobe connect room
> * Audio streaming
> * Chat
> Please let us know by this week-end if you disagree; thank you and best regards
>  
> Marco Lorenzoni
> ---------------------
> ICANN
> Director, Organizational Review
> marco.lorenzoni at icann.org
> Phone: +32.2.234 78 69
> Mobile: +32.475.72 47 47
> Fax: +32 2 234 7848
> Skype: marco_lorenzoni
> ---------------------
> 6, Rond Point Schuman
> B-1040 Brussels, Belgium
>  
>  
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> AT-Review mailing list
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