[atrt2] ICANN Buenos Aires Meeting: Gutierrez, Carl os Raúl | ATRT - Welcome Email ­ RESPOND BY: Frid ay, 30 August 2013

[Alan Greenberg]

I believe that we decided on Monday afternoon for out F2F.

Thursday departure seems too early unless we have 
definitively decided there will be NO stakeholder 
interviews or wrap-up meeting on Thursday (which I do not recall happeneing).

Alan

At 22/08/2013 08:01 AM, Carlos Raúl G. wrote:
>Dear ATRT2,
>
>I don't remember exactly but I thought we said 
>saturday Nov 16 for the last F2F in Buenos Aires?
>That would requiere us to arrive at least on Nov 15.
>
>Carlos Raúl Gutiérrez
>
>SUTEL, Costa Rica
>
>+506 6060 7176
>
>Skype carlos.raulg
>
>
>El 21/08/2013, a las 22:51, ICANN Constituency 
>Travel 
><<mailto:constituency-travel at icann.org>constituency-travel at icann.org> 
>escribió:
>
>>
>>Dear Carlos Raúl Gutierrez:
>>
>>We are very pleased to inform you that ICANN 
>>will be providing financial support for you to 
>>attend the 48th International Public ICANN 
>>Meeting in Buenos Aires, Argentina during 17-21 November 2013.
>>
>>As a member of ICANN’s ATRT Program, ICANN 
>>will be responsible for the following expenses 
>>below for you to attend the Buenos Aires Meeting.
>>
>>-       Airfare: YES
>>-       Hotel: YES
>>-       Per Diem/Stipend/or Actual Reimbursement: YES
>>
>>ACTION:
>>
>>1)         Review, verify, and/or provide the 
>>information requested on the forms attached.
>>
>>2)         Submit the completed forms to:
>>
>>ICANN Travel Request Form:
>><mailto:ICANN.Meeting at bcdtravel.com>ICANN.Meeting at bcdtravel.com 
>>AND <mailto:constituency-travel at icann.org>constituency-travel at icann.org
>>
>>ICANN Bank Information Form:
>><mailto:constituency-travel at icann.org>constituency-travel at icann.org
>>
>>3)         Submit W-8BEN or W-9 Form to 
>><mailto:constituency-travel at icann.org>constituency-travel at icann.org
>>
>>Download from the link below the appropriate form as it pertains to you:
>>- 
>><http://www.irs.gov/pub/irs-pdf/fw8ben.pdf>W-8BE 
>>N Form (non-United States citizens/residents)
>>- 
>><http://www.irs.gov/pub/irs-pdf/fw9.pdf>W-9 
>>Form (United States citizens/residents)
>>
>>If you already submitted a form to ICANN, you 
>>will not submit this again unless requested.
>>
>>4)         DEADLINE TO SUBMIT FORMS: Friday, 30 August 2013
>>
>>IMPORTANT INFORMATION:
>>
>>Approved date of arrival: Sunday, November 17, 2013
>>
>>Approved date of departure: Thursday, November 21, 2013
>>
>>Primary contact for booking travel reservations:
>>
>>BCD Travel
>>Dominick Mellace
>><mailto:ICANN.Meeting at bcdtravel.com>ICANN.Meeting at bcdtravel.com
>>
>>Primary contact at ICANN:
>>Joseph de Jesus
>><mailto:constituency-travel at icann.org>constituency-travel at icann.org 
>>or via private fax at +1-310-578-8652.
>>
>>Hotel confirmations (if supported): will be 
>>provided one week before the meeting.
>>
>>Self-booking: You must receive approval from 
>>ICANN prior to making your self-arranged trip. 
>>Please notify ICANN in writing and prior to 
>>booking at 
>><mailto:constituency-travel at icann.org>constituency-travel at icann.org.
>>
>>TRAVEL SUMMARY:
>>
>>The Buenos Aires Travel Summary is designed to 
>>assist you in planning your attendance at the 
>>meeting. We urge you to read it carefully as it 
>>answers questions about air travel, hotels, per diems, visas and more.
>>
>>You can download the Buenos Aires Travel 
>>Summary here: 
>><http://www.icann.org/en/news/in-focus/travel-support%23summary>http://www.icann.org/en/news/in-focus/travel-support#summary
>>
>>Arabic, Chinese, French, Russian, and Spanish 
>>translations of the travel summary will follow shortly.
>>
>>W-8BEN Forms and W-9 Forms
>>
>>The United States Internal Revenue Service 
>>(IRS) requires U.S. based organizations to 
>>obtain a completed Form W-9 or Form W-8BEN from 
>>every individual or organization that receives 
>>a payment and is not categorized as an “employee.”
>>
>>To ensure we are in compliance, we are 
>>requesting the forms as part of the payment 
>>process as we begin our new fiscal year.  A 
>>Form W-8BEN is required annually and the Form 
>>W-9 is required once every three years.
>>
>>All completed forms are kept on file at 
>>ICANN’s offices and are only produced for an 
>>audit in order to demonstrate compliance with the law.
>>
>>All U.S. based individuals and organizations 
>>should complete the Form W-9. If you carry a 
>>U.S. Passport or reside in the United States 
>>you are considered “U.S. based”.  All 
>>others should complete the Form W-8BEN.
>>
>>Work performed in the United States may be 
>>subject to income tax reporting and withholding.
>>
>>U.S. based persons/organizations with a Form 
>>W-9 on file would not be subject to federal 
>>income tax withholding and would receive an IRS 
>>Form 1099-MISC at the end of year.
>>
>>Non-US Based persons who submit a Form W-8BEN 
>>will have the appropriate federal income taxes 
>>withheld for work performed while in the United 
>>States. Tax withholding will be based on the 
>>respective Tax Treaties. No taxes will be 
>>withheld if the work is performed outside the U.S.
>>
>>Expense Reimbursements are not subject to tax 
>>withholding for either U.S. or Non-US persons 
>>provided the proper substantiation (receipts) are provided.
>>
>>Please contact your tax advisor with any 
>>questions regarding your personal situation, 
>>and please feel free to contact 
>><mailto:AccountsPayable at icann.org>AccountsPayable at icann.org 
>>if any additional information is needed.
>>
>>Questions on how to fill out the forms?
>>-       Instructions for <http://www.irs.gov/pub/irs-pdf/iw9.pdf>W-9 Form
>>-       Instructions for 
>><http://www.irs.gov/pub/irs-pdf/iw8ben.pdf>W-8BEN Form
>>
>>We look forward to working with you and please 
>>do not hesitate to contact us with any questions.
>>
>>Best wishes,
>>
>>Joseph de Jesus
>>Travel Support Coordinator
>>
>>Diane Schroeder, Joseph de Jesus and Karen Lettner
>>Constituency Travel Team
>>
>>ICANN
>>12025 Waterfront Dr.
>>Suite 300
>>Los Angeles, CA 90094-2536
>>
>>e-mail: <mailto:constituency-travel at icann.org>constituency-travel at icann.org
>>
>>One World. One Internet.
>><Gutierrez, Carlos Raúl - BANK INFORMATION FORM.doc>
>><Gutierrez, Carlos Raúl - TRAVEL REQUEST FORM.doc>
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