[bc-gnso] ALERTS From the Secretariat: Updated GNSO Council Agenda 10 May 2012 at 15:00 UTC

Benedetta Rossi bc-secretariat at icann.org
Wed May 9 15:56:42 UTC 2012

Dear BC Members,

Please find below the updated GNSO Council Agenda for the meeting taking 
place on 10 May 2012

Kind Regards,

Benedetta Rossi
BC Secretariat
bc-secretariat at icann.org

Dear All,

Please find the updated agenda for the GNSO Council Meeting 10 May 2012 
at 15:00 UTC.*(*Other times may be found at:**


Three items have been added to _Item 9: Any Other Business (15 minutes)_

9.1 Discussion on recent Board announcement to alter ICANN meeting 
Friday schedule.

9.2 Discussion on ALAC proposal for ICANN Academy.

9.3 URS update in draft budget - should the Council write to the Board 
to request that it be involved? (intro from Staff).

Please let me know if you have any questions.
Thank you.

Kind regards,


The agenda is posted on page
the Wiki agenda (for the latest updates) is posted on page:
The motion before Council is posted on page:

This agenda was established according to the GNSO Council Operating 
Procedures approved 22 September 2011 for the GNSO Council and updated.

For convenience:

  * An excerpt of the ICANN Bylaws defining the voting thresholds is
    provided in Appendix 1 at the end of this agenda.
  * An excerpt from the Council Operating Procedures defining the
    absentee voting procedures is provided in Appendix 2 at the end of
    this agenda.

Meeting Times 15:00 UTC 

Coordinated Universal Time 15:00 UTC
08:00 Los Angeles; 11:00 Washington; 16:00 London; 17:00 Paris; 00:00 Tokyo

Dial-in numbers will be sent individually to Council members. Councilors 
should notify the GNSO Secretariat in advance if a dial out call is needed.

*GNSO Council meeting audiocast*


*_Item 1: Administrative matters (10 minutes)_*__

1.1 Roll Call

1.2 Statement of interest updates

1.3 Review/amend agenda

1.4 Note the status of minutes for the previous Council meeting per the 
GNSO Operating Procedures:

Draft Minutes of the GNSO Council meeting 12 April 2012 approved on 30 
April 2012.

1.5. GNSO Pending Projects List

  * Review main changes.
  * Comments and/or questions.

*_Item 2: Consent agenda (5 minutes)_*__

A consent agenda item is being added as a standard agenda item to 
provide for a simplified process to obtain Council approval on specific 

*_Item 3: Best practices for addressing abusive registrations (15 

Following the recommendation of the Registration Abuse Policies (RAP) 
Working Group, the GNSO Council requested a discussion paper on the 
creation of non-binding best practices to help registrars and registries 
address the abusive registrations of domain names.

The discussion paper recommended the creation of two Working Groups, one 
to establish the framework for best practices and one to propose 
candidate best practices to address the abusive registration of domain 

The Council must now consider a motion to set up a drafting team to 
create the charter for these groups.

Refer to motion 

3.2 Reading of the motion (Zahid Jamil)

3.3 Discussion
3.3 Vote

*_Item 4: Update on the new PDP (10 minutes)_*__

In December 2011, the ICANN Board adopted, on the recommendation of the 
GNSO Council, the revised GNSO Policy Development Process. This session 
is to introduce the revised GNSO PDP and explain its new features in detail.

Introduction to Revised Policy Development Process (PDP)


4.1 Update (Marika Konings)

4.2 Discussion

*_Item 5: International Olympics Committee /Red Cross Names Drafting 
Team (IOC/RC DT) (15 minutes)_*__

On September 14, 2011, the GAC submitted a proposal to the GNSO Council 
to protect IOC and RC marks at the top and second level for all new gTLDs.

At its March 26 meeting, the GNSO Council approved the IOC/RC DT's 
recommendations (see resolution passed by the Council here 
<https://gnso.icann.org/resolutions#20120326-1>).  However, these 
recommendations did not contain any proposals with regard to the 
protection of these marks at the second level.

On April 10, 2012, the Board established the New gTLD Program Committee 
and granted it all of the powers of the Board to exercise Board-level 
authority for any and all issues that may arise relating to the New gTLD 
Program. The Committee met on 10 April 2012 and resolved not to update 
the New gTLD Applicant Guidebook at this time (see 

On April 12, 2012, the GNSO Council approved a motion requesting an 
Issue Report on protection of names and acronyms of IGOs at the top and 
second level for all new gTLDs.

In the light of both the Board decision and the decision by the Council 
to request an Issue Report on the protection of names and acronyms at 
the top and second level for all new gTLDs , this discussion item aims 
to determine whether the Council should (i) continue the IOC/RC DT to 
recommend a complete response to the GAC proposal at the second level, 
(ii) disband the IOC/RC DT and prepare a response to the GAC proposal on 
its own, (iii) disband the IOC/RC DT until the potential new PDP 
progresses and delay any response to the GAC, or (iv) whether new 
instructions should be given to the DT.

5.1 Discussion

5.2 Next Steps

*_Item 6: Update on the Joint Supporting Organisations/Advisory 
Committee on New gTLD Applicant Support Working Group( JAS WG) (15 

This item aims to provide the Council with a status update on the JAS WG 
so that next steps for the group can be determined.

6.1 WG update from Staff (Kurt Pritz)

6.2 Discussion

6.3 Next steps

*_Item 7: Synthesis of WHOIS Service Requirements - The WHOIS Access 
recommendation (5 minutes)_*__

The WHOIS access recommendation was considered as part of the consent 
agenda at the Council's 16 February 2012 meeting.

At that meeting, the ISP constituency requested that the proposal to end 
this work be removed from the consent agenda and considered as part of 
the GNSO's main agenda. A further suggestion was suggested that 
constituency/stakeholder members work with Staff to identify a path 
forward and that the topic be further discussed at the Costa Rica meetings.

This agenda item is to determine what next steps, if any, should be 
planned for this project item.

7.1 Update from Staff/ISP (Marika Konings, Wolf-Ulrich Knoben)

7.2 Discussion

7.3 Next steps

*_Item 8: Update on the Internationalised Registration Data WG (10 

The IRD submitted its final report to the GNSO Council and SSAC on March 
3, 2012 for review and approval.

However, SSAC has recommend some substantial changes and more work may 
now be needed by the IRD before its final report can be considered.

This agenda item is to provide an update on these latest developments in 
the IRD WG's work to the Council.

8.1 WG update from Staff (Steve Sheng)

8.2 Discussion

*_Item 9: Any Other Business (15 minutes)_*__

9.1 Discussion on recent Board announcement to alter ICANN meeting 
Friday schedule.

9.2 Discussion on ALAC proposal for ICANN Academy.

9.3 URS update in draft budget - should the Council write to the Board 
to request that it be involved? (intro from Staff).

*Appendix 1: GNSO Council Voting Thresholds (ICANN Bylaws, Article X, 
Section 3)*

9. Except as otherwise specified in these Bylaws, Annex A hereto, or the 
GNSO Operating Procedures, the default threshold to pass a GNSO Council 
motion or other voting action requires a simple majority vote of each 
House. The voting thresholds described below shall apply to the 
following GNSO actions:

 1. Create an Issues Report: requires an affirmative vote of more than
    one-fourth (1/4) vote of each House or majority of one House.
 2. Initiate a Policy Development Process ("PDP") Within Scope (as
    described in Annex A
    <http://www.icann.org/en/about/governance/bylaws#AnnexA>): requires
    an affirmative vote of more than one-third (1/3) of each House or
    more than two-thirds (2/3) of one House.
 3. Initiate a PDP Not Within Scope: requires an affirmative vote of
    GNSO Supermajority.
 4. Approve a PDP Team Charter for a PDP Within Scope: requires an
    affirmative vote of more than one-third (1/3) of each House or more
    than two-thirds (2/3) of one House.
 5. Approve a PDP Team Charter for a PDP Not Within Scope: requires an
    affirmative vote of a GNSO Supermajority.
 6. Changes to an Approved PDP Team Charter: For any PDP Team Charter
    approved under d. or e. above, the GNSO Council may approve an
    amendment to the Charter through a simple majority vote of each House.
 7. Terminate a PDP: Once initiated, and prior to the publication of a
    Final Report, the GNSO Council may terminate a PDP only for
    significant cause, upon a motion that passes with a GNSO
    Supermajority Vote in favor of termination.
 8. Approve a PDP Recommendation Without a GNSO Supermajority: requires
    an affirmative vote of a majority of each House and further requires
    that one GNSO Council member representative of at least 3 of the 4
    Stakeholder Groups supports the Recommendation.
 9. Approve a PDP Recommendation With a GNSO Supermajority: requires an
    affirmative vote of a GNSO Supermajority,
10. Approve a PDP Recommendation Imposing New Obligations on Certain
    Contracting Parties: where an ICANN contract provision specifies
    that "a two-thirds vote of the council" demonstrates the presence of
    a consensus, the GNSO Supermajority vote threshold will have to be
    met or exceeded.
11. Modification of Approved PDP Recommendation: Prior to Final Approval
    by the ICANN Board, an Approved PDP Recommendation may be modified
    or amended by the GNSO Council with a GNSO Supermajority vote.
12. A "GNSO Supermajority" shall mean: (a) two-thirds (2/3) of the
    Council members of each House, or (b) three-fourths (3/4) of one
    House and a majority of the other House."

*Appendix 2: Absentee Voting Procedures (*GNSO Operating Procedures 4.4 

4.4.1 Applicability
Absentee voting is permitted for the following limited number of Council 
motions or measures.

 1. Initiate a Policy Development Process (PDP);
 2. Approve a PDP recommendation;
 3. Recommend amendments to the GNSO Operating Procedures (GOP) or ICANN
 4. Fill a Council position open for election.

4.4.2 Absentee ballots, when permitted, must be submitted within the 
announced time limit, which shall be 72 hours from the meeting‟s 
adjournment. In exceptional circumstances,announced at the time of the 
vote, the Chair may reduce this time to 24 hours or extend the time to 7 
calendar days, provided such amendment is verbally confirmed by all 
Vice-Chairs present.

4.4.3 The GNSO Secretariat will administer, record, and tabulate 
absentee votes according to these procedures and will provide reasonable 
means for transmitting and authenticating absentee ballots, which could 
include voting by telephone, e- mail, web-based interface, or other 
technologies as may become available.

4.4.4 Absentee balloting does not affect quorum requirements. (There 
must be a quorum for the meeting in which the vote is initiated.)
Local time between March and October, Summer in the NORTHERN hemisphere
Reference (Coordinated Universal Time) UTC 15:00
California, USA (PDT 
<http://www.timeanddate.com/library/abbreviations/timezones/na/pst.html>) UTC-8+1DST 
New York/Washington DC, USA (EDT) UTC-5+1DST 11:00
Buenos Aires, Argentina (ART 
<http://www.timeanddate.com/library/abbreviations/timezones/sa/art.html>) UTC-3+0DST 
Montevideo, Uruguay (UYT 
UTC-3+0DST 12:00
London, United Kingdom (BST) UTC+1DST 16:00
Abuja,Nigeria (WAT 
UTC+1+0DST 16:00
Tunis, Tunisia (CET) UTC+1+0DST 16:00
Bonn, Germany (CEST) UTC+1+1DST 17:00
Paris, France (CEST) UTC+1+1DST 17:00
Ramat Hasharon, Israel(IST 
UTC+2+0DST 18:00
Karachi, Pakistan (PKT 
UTC+5+0DST 20:00
Beijing/Hong Kong, China (HKT ) UTC+8+0DST 23:00
Tokyo, Japan (JST 
UTC+9+0DST 00:00
Wellington, New Zealand (NZDT 
UTC+12+0DST 03:00
The DST starts/ends on last Sunday of October 2012, 2:00 or 3:00 local 
time (with exceptions)
For other places see http://www.timeanddate.com 

Glen de Saint Géry

GNSO Secretariat

gnso.secretariat at gnso.icann.org <mailto:gnso.secretariat at gnso.icann.org>


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