[bc-gnso] Intersessional Meeting Questioni

[Marilyn Cade]

Thanks, Chris, and Phil for the question. 

The proposed date is mid to late Jan. Either Brussels or January. The format and purpose is not yet determined. There should be a staff document out in a couple of days which I intend to circulate. 

Funding was in budget, as Chris noted. Unclear what all it covers - some travel support; meeting rooms (one day was proposed for different constituencies to meet face to face by staff - that wasn't confirmed as is up to constituencies)  and translation, transcription, maybe staff travel as well - obviously if in LA, limited staff travel costs, but some, such as Brussels staff. 

Possibilities: a small working effort of excoms or excomms + members working on different areas, or a wide open meeting. All are under consideration. 

E.g.: There is discussion about this being a working session on broader ICANN - not gTLD policy - but more strategic issues. Other suggestions are to make this a working effort among excoms and maybe a few others on specific items, which are yet to be determined but might be communications materials. And then the third, which is to make it mini-constituency meetings, with staff attending and speaking. 

Heavy on staff attendance -  to become better acquainted with different constituencies. 

I will forward the staff document, which as Rob Hoggarth is supporting, I expect soon! 

Is it okay to then take up discussion further based on that expected paper? In any case, it is a group decision - meaning all 5 constituencies. We can express preference, but will be part of the decision. 

I did ask that if a smaller version is the decision (meaning not all of $150K budgeted is spent), that the funding be equally allocated to Constituencies for travel support for members travel to China. 
That was not agreed but other chairs were in agreement agreement, so that the funding is not just lost). 

Marilyn Cade

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-----Original Message-----
From: Chris Chaplow <chris at andalucia.com>
Date: Thu, 4 Oct 2012 11:28:27 
To: <psc at vlaw-dc.com>; <bc-gnso at icann.org>
Subject: [bc-gnso] Intersessional Meeting Questioni



Dear Phil,
 
Thanks for the question.
 
I  think it is still in early stages but my understanding is what is published in the Board Approved FY13 budget.
 
http://www.icann.org/en/about/financials/adopted-opplan-budget-fy13-24jun12-en.pdf
in response to the SO/AC/constituency requests that are summarized in Appendix 5 on page 68  - Note 2 on page 69 says
 
Note 2:  "A number of ICANN communities have proposed funding for intercessional meetings and outreach in various regions. ICANN believes that this presents potentially valuable opportunities for outreach and capacity building. Before committing to host the various requests, this two day January 2013 pilot program   (in a hub city) will allow the organization to explore the idea and will serve to gather participants from all non contract communities. One day of the program will give the communities the opportunity to reach out to prospective members and the second would provide cross collaboration opportunities. Expenses would include staff coordination time, travel support and limited scribing, recording and transcript.
 
I have heard mention of end January.   LA or Brussels?     Rob Hogarth is tasked with working on the project.    
 
The BC had requested funding for outreach events in Europe and Africa, but most other constituencies  had requested   intercessional meetings.  The result of BC request was "YES See note 2."
 
Hope that helps.
 

Chris Chaplow
Managing Director
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Tel: + (34) 952 897 865Fax: + (34) 952 897 874
E-mail: chris at andalucia.com <mailto:chris at andalucia.com> 
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Information about Andalucia, Spain.
 


De: owner-bc-gnso at icann.org [mailto:owner-bc-gnso at icann.org] En nombre de Phil Corwin
Enviado el: martes, 02 de octubre de 2012 17:59
Para: Chris Chaplow; 'bc - GNSO list'
Asunto: RE: [bc-gnso] Revised agenda as outlined by chair on BC call.
 
For purposes of clarification, what would the focus of the potential 2-day meeting in BRU or LA(?) be, which ICANN groups would be invited, and approximately when would it be scheduled? I wasn't able to catch all the details.
 
Thanks in advance. 
 

Philip S. Corwin, Founding Principal
Virtualaw LLC
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Suite 1050
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