[Ccpdp-rm] NOTES | ccPDP3 Review Mechanism Working Group | 7 April 2021 (13:00 UTC)

[Joke Braeken]

Hello All,

Please find below the high-level notes from today’s ccPDP3-RM meeting, held on 7 April at 13 UTC.

Best regards,

Joke Braeken



  1.  Welcome and roll call

Welcome by Chair Stephen Deerhake

2.                   Administrative announcements, if any

The WG started 3 years ago.
14 April the ccPDP3 public comment period (part 1 closes). No concerns by the community are expected.


1.       Review webinar slides

Upcoming webinars (ccPDP3 & ccPDP4): ccPDP3 RM / ccPDP4 IDN Working Groups community webinar | 15 April at 08:00 UTC and 16:00 UTC
Focus on history and the items covered. Overview by Bernie

Eberhard: input by law firms. Small limited instance.
Bart: include the 2-step process. Alert people to the internal procedures.
Irina: ccNSO policies. Not clear to all to whom they apply.
Bart: as a general introduction. Chair and vice chair to coordinate with chair and vice chairs of ccPDP4 to address the scope as a general introduction. Pending on today’s meeting, add details on what we are going to do next. How does the WG want to proceed?

2.                   Discussion meeting times / frequency

Review of attendance numbers. Discussion regarding meeting rotation approach. Suggestion to abandon 8h meeting rotation. Settle on a single meeting time: 18 UTC, max. 90 minutes.

Eberhard: no objections. Even every week 60 min. However prep time is a challenge.
Allan: good idea to revisit. No decision today. Reach out to those that have not been participating.
Eberhard: change of rules of engagement. Requires a reading on 2 instances. Opposed to running behind people who do not contribute. Mailing list is available to them.
13 out of 18 people are in favour. Staff did not participate, except for Bart.


3.                   Action items



  *   ICANN legal to circulate advice from accountability WG. Sydney legal memo. completed
  *   Eberhard to explain fundamental fairness. ongoing.


3.                   Summary discussion requirements

Overview by Bart.


4.                   Topic driven working method

Proposal for the next meetings: topic-driven approach. More in depth.
Topic paper. Suggested topic: governance structure, note from Sydney regarding the role of the board and the decisions of the Board, and the decisions that should be subject to a review.
Focus the discussions of the WG going forward. Hence the need to schedule meetings for 90 minutes. We do not necessarily need to use the 90 min. Where possible, address 2 topics per session.

Action items:

  *   #1
Staff will recirculate the doc related to the topics a week ahead of the next meeting. Group members are expected to read the prep material, ahead of the meeting, to ensure a meaningful discussion. Sam will be invited to the next meeting.

  *   #2
Staff will identify other topic-clusters ahead of the next meeting

At the next meeting, we will start with the topical approach, and do a second reading of the matters related to the timing of future meetings.


5.                   Next meetings

·         ccPDP3 RM / ccPDP4 IDN Working Groups community webinar | 15 April at 08:00 UTC and 16:00 UTC
·         21 April 21:00 UTC

6.                   AOB



7.                   Closure




Joke Braeken
ccNSO Policy Advisor
joke.braeken at icann.org

-------------- next part --------------
An HTML attachment was scrubbed...
URL: <http://mm.icann.org/pipermail/ccpdp-rm/attachments/20210407/940e894e/attachment-0001.html>