[client com] Notes/Actions from Kick Off Call

Grace Abuhamad grace.abuhamad at icann.org
Mon Mar 9 15:36:10 UTC 2015

Dear all, 

The notes and action items from today's call are below. For a full set of
materials, including transcripts and recordings, please see the Wiki page
at: https://community.icann.org/x/hxAnAw


Attendees: Jonathan Robinson; Greg Shatan; Maarten Simon; Holly Gregory;
Josh Hofheimer; Edward McNicholas; Vivek Mohan; Tennie Tam; Janet Zagorin;
Samantha Einser; Grace Abuhamad; Rick Boucher (phone-only); Sharon Flanagan
Apologies: Lise Fuhr; Theresa Swinehart; John Jeffrey; Cameron Kerry

Rules of engagement
In addition to the rules described in the draft document presented by Greg
ZftA/edit?usp=sharing> , the following points were discussed and agreed to:
Public information and transparency
* Hours reporting and fees will be public (on a monthly basis)
* Limit the email exchanges on CWG-Client list for administrative things
such as securing a time for a conference call.
* Archive is live: http://mm.icann.org/pipermail/cwg-client/
* Most assignments are discussed by phone (recorded and transcribed) and
confirmed by email on public mailing list
* Holly and Ed will be point-people for the team and coordinate the Sidley
* From Client Committee side, minimum 2 for quorum (one is a co-Chair).
* Sidley will have an associate follow the mailing list
Drafts and substantive work
* Ability to share early drafts with Client Committee before 'formally'
sharing them (perhaps via phone)
* Sidley will receive invites to CWG plenary calls, but be present for
pre-scheduled times (noted in agenda) and will not be expected to give any
legal advice on the fly during the calls.
Action (Client Committee): Publish the Retention Letter and Summary of Terms
Action (Client Committee): suggest a subset of the bibliography as a
priority reading list
Action (all): Schedule a call to discuss work going into Istanbul  on
Tuesday or Wednesday. Please contact Grace with availability (and grace will
Action (all): Schedule a regular weekly call on Friday

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