[CWG-DT-Stewardship] Latest Version of Charter and Notes from Meeting

Mon Aug 4 14:04:30 UTC 2014

Dear All,

As per Jonathan's email, please find attached a clean and redline version in
which we've incorporated the different sections discussed on the mailing
list (please let us know if we've missed anything). Also included are some
suggested edits to address the comments in relation to the definition of
participants / observers / members. Furthermore, I've updated the definition
of divergence in section IV which inadvertently seemed to have the
definition of consensus.

To facilitate the mailing list conversation ahead of the next meeting, we
would like to propose that, similar to last week, volunteers come forward to
propose specific language to address some of the remaining comments / issues
and share their proposals with the mailing list. Looking through the latest
version, we've identified the following issues:
1. Should additional language be included to encourage / allow for
participation of new stakeholders? (comments #1, 5, 6R5)
2. Should further guidance be included on how the ICG is expected to liaise
with the CWG? (comment #3)
3. Should a target deadline be included in the charter for the deliverables
in the charter or should this be left up to the CWG to determine? (comment
#4)
4. In relation to the sentence "Understand the views and concerns of other
participants in the chartering organisation that appoints them" in section
III, several comments have been made (#7  12). How should this sentence be
updated to address the comments made?
5. Definition of consensus  it was suggested (comment #14) that a
definition of minority should be included or alternatively use the
definition 'a position that is supported by at least a supermajority of
members'. Is there support for this change or are there other suggestions?
6. Assessing consensus and use of vote/poll (comments #15, 16 and 17)  if
the DT would like to make reference to the possibility of using polls, you
may want to consider including language similar to what is currently in the
GNSO WG Guidelines, for example: In a rare case, the chair(s) may decide
that the use of a poll is reasonable to assess the level of support for a
recommendation. However, care should be taking in using polls that they do
not become votes as there are often disagreements about the meanings of the
poll questions or of the poll results. Would there be support for including
a reference to the use of polls, and if so, would the proposed language work
or are there other suggestions?
7. Who/how is the final report and possible additional documents (following
adoption) submitted to the ICG  should further clarification be added
(comment #20, 21)
8. Closure of the WG  what additional language should be added to address
comments #22 and 23?

If there are any additional issues that need to be addressed, please share
those with the mailing list. Also, if you would like to volunteer to address
one or more of these issues, please let the mailing list know. Based on the
feedback / suggestions provided, staff can try to hold the pen and
incorporate any language that has the support of the DT in the next
iteration of the draft which will hopefully will get us close to a final
version by our next meeting which has been scheduled for next Monday 11
August.

Thanks,

Marika

From:  Jonathan Robinson <jonathan.robinson at ipracon.com>
Date:  Monday 4 August 2014 10:54
To:  Grace Abuhamad <grace.abuhamad at icann.org>,
"CWG-DT-Stewardship at icann.org" <CWG-DT-Stewardship at icann.org>
Subject:  Re: [CWG-DT-Stewardship] Latest Version of Charter and Notes from
Meeting

All,

Looking back a week and with our target to complete the draft charter on or
shortly a 14 August, it seems sensible to pick up on the actions from last
week.
Essentially, we have agreed to try to continue to make iterative
improvements over the course of this week ahead of meeting for review next
week Monday.

Please could staff circulate a redline and clean version of the charter as
it currently stands, including incorporating the latest edits discussed /
agreed on this list but not necessarily incorporated into the draft yet.

Once we have this latest version, please could all DT members re-read and
consider:

A.     Your level of comfort with current / latest edits and proposed
changes (if any)

B.     Any changes you wish to propose to the document as it now stands
(particularly section III on)

Also:

·        GAC  Do we need to issue any formal note of invitation to join the
CWG or should that now wait until we have the Charter in a form we are
willing to distribute to all SO & ACs?

·        Warning of pre-consideration to SO & Acs. Informal routes agreed
but supplemented by the record of a formal note from CCWG Co-chairs
required.

Next meeting is August 11th, 13h00 UTC.

Thanks,

Jonathan

From: cwg-dt-stewardship-bounces at icann.org
[mailto:cwg-dt-stewardship-bounces at icann.org] On Behalf Of Grace Abuhamad
Sent: 28 July 2014 21:01
To: cwg-dt-stewardship at icann.org
Subject: [CWG-DT-Stewardship] Latest Version of Charter and Notes from
Meeting

Dear All, 

As discussed during our meeting today, please find attached the latest
version of the draft charter. Notes from today's meeting are below and
available on the Wiki at: https://community.icann.org/x/Qr3hAg

Agenda - 28 July 2014
1.     Welcome and roll-call

2.     Confirmation of meeting notes and action items

3.     Timeline Approval of charter and call/appointment of volunteers WG
(In order to adopt charter in time, organize membership of the WG itself and
have a first full-blown face to face meeting in LA, the draft charter needs
to be completed by 14 August, order of approval will be ccNSO (21 August),
ALAC (26 August), SSAC (2 September) and GNSO (4 September)).

4.     Timelines and coordination with ICG

5.     Run-through latest version of draft charter

6.     AOB 

7.     Closure

Meeting Notes / Action Items 28/7:

?        Meeting notes from 21/7 accepted

?        Byron reached out to GAC chair with reminder and re-invitation to
join CWG. Action: Follow up next week for further suggestion regarding GAC
participation in CWG

?        Add to agenda for meeting: resourcing; Root Zone maintainer; public
consultation.

o  Resourcing was not discussed: defer for 4 August

o  Public Consultation  partly addressed in Timeline overview (Item 4 on
the agenda)

Timeline 
?        Who will forewarn SSAC, and other groups, to allow
pre-consideration ‹ Action: Pre-warning by members and formal documentation
by chairs of the convening SOs (Byron and Jonathan) to invite the SOs and
ACs as well. Rationale: documentation of process.

?        Linking to Accountability process: to date the timeline and
activities of the Accountability Process are not defined enough in detail to
map them against the IANA Stewardship Transition Process. Action: Staff to
evolve timeline with Accountability process when that information becomes
available. Action: Share timelines with staff (Bart).

Discussion draft charter

?        Comment 1: General agreement of attendees that goal is that WG will
deliver a single proposal, while recognizing more then one could evolve,
with aim to get to one proposal through iterative process. Action: Wordsmith
language  volunteers for capturing language on "single proposal": Julie,
Leon, and Allan

?        Highlighted phrase to .INT deleted

?        Language on Root Zone Maintaining process: re-focus on role of NTIA
in Root Zone maintainer process. Action: Avri and Chuck to propose language
to the group. Group aware of Chuck¹s role and no objection.

?        Relation with Accountability Process: Avri's comment related to ICG
language acceptable to all and will be included.

?        Start with Section III next week (4 August).

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