[CWG-DT-Stewardship] For your review - latest version of charter & notes from meeting

[Marika Konings]

Dear All,

As discussed during our meeting, please find attached the latest version of
the draft charter, both in redline and clean version. Please note that I've
attempted to capture the DT's agreement on the composition of the CWG
concerning members and observers in section III as well as changed ccWG to
CWG (per my previous email).In the clean version, I've also highlighted
those sections that were specifically called out during the call as
requiring more discussion, in addition to other comments / edits.

Please also find the notes from today's meeting below.Notes, recording, and
chat transcript from today's meeting are available on the wiki at:
https://community.icann.org/x/hbrhAg.

Best regards,

Marika

Notes / Action Items 21/7:
* ICG timeline is still tentative and will need to be further discussed and
considered by ICG - issues such as public comment and consultation has not
been factored in
* Outreach / education needed on how naming relationship with IANA differs
from other communities which may also be reflected in proposals that will
eventually be submitted
* Not the role of the ICG to develop proposals or choose from competing
proposals according to charter
* Draft timeline does not allow for resolution of possible issues or
testing, incl. no transition window
Composition of ccWG
* Members (from chartering organizations)- consider keeping it relatively
small to ensure being able to make progress (min. 2, max 3-5 from each
chartering organization). Observers - consider leaving it open (can
participate in conversations, but not responsible for getting the work
done).
* SO/AC/SG/C should consider opening up their processes so that others
interested could also join as members who are not necessarily formal members
of SO/AC/SG/C
* Should this CWG redirect any requests from other communities to
participate to their respective groups?
* Proposal to have chartering organizations have min. 2, max of 5 of
representatives on the CWG. Open to observers from all communities. Make CWG
operations as transparent and open as possible for all, both with regard to
F2F as well as online meetings.
* Observers can provide input, but should decisions need to be made, only
named members can provide input at that stage. - make sure to clarify this
in the charter
Public consultations
* At least one, if not two public comment forums
Involvement of the GAC
* Reach out to the GAC and re-invite them (noting renewed committment to
participate in community efforts following increase in GAC membership in
ICG)
Development of workplan and timelines
* Consider how to provide feedback to ICG on timeline (end of year deadline
may not be feasible)
* Consider having input ready following ICANN meeting in Marrakech as a
possible alternative - what are other possible milestones in interim
timeframe? Consider providing that feedback to ICG.
* Should work on development of charter be done in parallel with initial
work of CWG or does charter need to be approved first? Might be difficult
for CWG to commence without charter nailed down. Maybe some of the
administrative elements could be commenced earlier, but the substantive work
can only begin once the charter has been approved.
* Staff to develop draft timeline for public consultations by next week's
meeting
Charter
(Edits in real time)
* The focus is on names but will not be limited exclusively to names.
* Further comment on email list:
> *     Accountability
> *     Role of Maintainer



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