[CWG-Stewardship] Notes, Recordings, Transcript DT-O Meeting on 4 November

Wed Nov 4 23:00:36 UTC 2015

Dear all, 

The notes, recordings and transcripts for the DT-O Meeting on 4 November 2015 will be available
here:   https://community.icann.org/x/rJU0Aw

A copy of the notes and action items may be found below.

Kind regards,

Brenda

Action Items

*        Action item: Staff will come back with more detailed description of base scenarios and
share it with DT-O list prior to 18 November

*        Action item: DT-O Call to be scheduled for 18 November (staff to circulate doodle poll to
find suitable time for that date)

Notes

*        Budget implications as a result of the eventual implementation of the CWG-Stewardship
recommendations came up during the FY17 budget discussions in Dublin

*        Not for DT-O to decide when implementation will occur, but natural for DT-O to serve in
co-ordinating / facilitating role to contribute to the budget process as needed. Any such
contribution 
will be provided to CWG-Stewardship for sign-off.

*        See slide presentation provided by Xavier to DT-O mailing list.

*        Two timeline processes which are independent but move in parallel.

*        How to reflect potential proposals in draft budget by approx. mid January. What assumptions

should be defined.

*        Role of DT-O to assist CWG-Stewardship in clarifying assumptions to aid the development of
the 
draft budget by 15 January. 

*        Not necessary for CWG-Stewardship to develop anything further at this stage beyond what
they 
have provided, but DT-O/CWG-Stewardship can ensure that assumptions are in line and do not 
conflict with the CWG-Stewardship proposal. 

*        No need to be granular - keep things simple. Possible approach outlined on slide 4 of the
presentation. 
Open questions, requiring assumptions: When can implementation start, how long will implementation 
take. Expected that an assessment will be made by mid-January in relation to these questions.
Potentially 
some of the implementation work could start prior to 
FY17, even if the actual transition wouldn't take place until 1 October. Until NTIA approves the
transition, 
it will be difficult to commence any of the implementation work.

*        Note, this is an FY17 approach (FY17 runs from 1 July 2016 - 30 June 2017). Is this minimal
option with 
regards to PTI separation implementation intended as a temporary or a longer term solution?
Separation 
could potentially be done in a phased manner. 
Response: CWG-Stewardship does not seem to address a specific level of separation, so why make it
more complex 
than needed and stick with current arrangements? Is easiest and less costly. Staff has not seen 
any conflict with this approach and the CWG-Stewardship proposal, but if so, the CWG-Stewardship
should point this out.

*        PTI budget should be cleary differentiated, even if it is with shared expenses. Scenario 2
should be presented 
in more detail to the CWG-Stewardship. 

*        Within ICANN budget a specific PTI budget would be provided, with a level of detail that
could be 
designed in co-operation with the community. Level of detail is not conditioned by the level of
separation. 
By 5 March, in the document that will be submitted for public comment, it would have somewhere in
the 
document the assumptions lay-out for how and how much of the PTI is implemented by when in FY17 or 
prior to and with what impact financially, with project information. 

*        Intention is to present to CWG-Stewardship assumptions before holiday season to determine
support for these 
assumptions. Would need to be provided at the latest by mid-January to feed into the budget process.
Reality 
is that by mid-January not all details will be known so it does not make sense to try to detail
everything and go to 
granular. However, agreement on high level principles will be helpful to the staff working on the
budget.

*         Base and alternative scenario would be presented, with ability to develop further
scenarios if needed.

*        Would it be possible to have by 17 November to have a more detailed description of items 2
and 3 on slide 4? DT-O 
could then meet on 18 to review / finalise and submit to CWG-Stewardship for review during their
meeting 
on 19 November, if there is a meeting. Staff is able to provide next level of detail in relation to
budget aspect 
and assumptions. Needs to be a base understanding of what is the current level of operational
separation.  

*        Work on SLEs wll be factored in. It will be considered implementation cost and would be
part of the implementation initiative.

Next steps:

*        Action item: Staff will come back with more detailed description of base scenarios and
share it with DT-O list prior to 18 November

*        Action item: DT-O Call to be scheduled for 18 November (staff to circulate doodle poll to
find suitable time for that date)

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