[Gnso-bylaws-dt] REMINDER FOR REVIEW: Revised Guidelines for GNSO-ccNSO Joint Consultation on Initiation of a Special IFR 15 July 2019

Wed Aug 14 05:40:14 UTC 2019

Thanks very much, Bart, for the update. We'll look forward to hearing from
you with the finished product early next week.

Best wishes,

Heather

On Wed, Aug 14, 2019 at 1:00 AM Bart Boswinkel <bart.boswinkel at icann.org>
wrote:

> Dear Julie, all
>
> Yesterday ( 12 August) the GRC  met and discussed the proposed Guideline.
> Based on results of that discussion the GRC asked me to updating the
> redline version you circulated.
>
> The GRC members will be asked to take a look at the updated red-line
> version and inform you and the GNSO drafting team. The GRC intends to have
> finished this iteration by Friday
>
>
>
> Kind regards,
>
> Bart
>
>
>
>
>
>
>
> *From: *Julie Hedlund <julie.hedlund at icann.org>
> *Date: *Tuesday, 13 August 2019 at 16:53
> *To: *ccnso-grc <ccnso-grc at icann.org>, "gnso-bylaws-dt at icann.org" <
> gnso-bylaws-dt at icann.org>
> *Cc: *Joke Braeken <joke.braeken at icann.org>, Kimberly Carlson <
> kimberly.carlson at icann.org>, Bart Boswinkel <bart.boswinkel at icann.org>
> *Subject: *Re: [Gnso-bylaws-dt] REMINDER FOR REVIEW: Revised Guidelines
> for GNSO-ccNSO Joint Consultation on Initiation of a Special IFR 15 July
> 2019
>
>
>
> Dear ccNSO GRC and GNSO DT members,
>
>
>
> Per the message below, this is a reminder that your review is requested
> not later than this *Friday, 16 August.*
>
>
>
> Kind regards,
>
> Julie & Ariel
>
>
>
> *From: *Gnso-bylaws-dt <gnso-bylaws-dt-bounces at icann.org> on behalf of
> Julie Hedlund <julie.hedlund at icann.org>
> *Date: *Tuesday, July 30, 2019 at 9:52 AM
> *To: *ccnso-grc <ccnso-grc at icann.org>, "gnso-bylaws-dt at icann.org" <
> gnso-bylaws-dt at icann.org>
> *Cc: *Joke Braeken <joke.braeken at icann.org>, Kimberly Carlson <
> kimberly.carlson at icann.org>, Bart Boswinkel <bart.boswinkel at icann.org>
> *Subject: *[Gnso-bylaws-dt] REMINDER FOR REVIEW: Revised Guidelines for
> GNSO-ccNSO Joint Consultation on Initiation of a Special IFR 15 July 2019
>
>
>
> Dear ccNSO GRC and GNSO DT members,
>
>
>
> This is a reminder per the message below that it would be very helpful if
> you could review the draft of the Revised Guidelines for GNSO-ccNSO Joint
> Consultation on Initiation of a Special IFR 15 July 2019 (15 July 2019)
> at:
>
>
>
> CLEAN VERSION: https://docs.google.com/document/d/1OnFqzjkFTJEw0rzvaiBqAKLVnbbli-c_5t9aV2TEt10/edit?usp=sharing
> [docs.google.com]
> <https://urldefense.proofpoint.com/v2/url?u=https-3A__docs.google.com_document_d_1OnFqzjkFTJEw0rzvaiBqAKLVnbbli-2Dc-5F5t9aV2TEt10_edit-3Fusp-3Dsharing&d=DwMGaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=adDIs0WEx_lLwFfrsdovxTYY8GkRHo5ibc8SR3Npdh8&m=G0N5OXY6NeDHHyZMkpIP7GzlbDjnPmFtbiD9e9NUWIc&s=xPSVS9PPlh6sL2hlElIrukQMVOoDbJLdPzPKpqnmQEw&e=> (permission
> set to suggestions/comment)
>
> REDLINE VERSION: https://docs.google.com/document/d/1NnaaoWKJWUu0Cw3pphuvT0wycmMIXhQmYyy0daPmnbI/edit?usp=sharing
> [docs.google.com]
> <https://urldefense.proofpoint.com/v2/url?u=https-3A__docs.google.com_document_d_1NnaaoWKJWUu0Cw3pphuvT0wycmMIXhQmYyy0daPmnbI_edit-3Fusp-3Dsharing&d=DwMGaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=adDIs0WEx_lLwFfrsdovxTYY8GkRHo5ibc8SR3Npdh8&m=odWLyDp_-AF3di8ZD_VgP3ogEGD1xgAxNK3gPBTbPQU&s=Yynu4yOYHyUKg2jzR5bvG41qO59Ll8ZzjPIV_24eXF8&e=>
> (permission set to suggestions/comment)
>
>
>
> *We request that the members of your two groups should review at your
> earliest convenience, but not later than Friday, 16 August, the revised
> version of the guidelines*.  If you have suggested edits/comments it will
> be very helpful if you could include them in the *CLEAN *version of the
> Google document.  The REDLINE version is primarily for reference.
>
>
>
> Thank you very much for your consideration as we finalize these guidelines.
>
>
>
> Kind regards,
>
> Julie & Ariel
>
> Julie Hedlund and Ariel Liang:
>
>
>
>
>
> *From: *Gnso-bylaws-dt <gnso-bylaws-dt-bounces at icann.org> on behalf of
> Julie Hedlund <julie.hedlund at icann.org>
> *Date: *Thursday, July 18, 2019 at 6:50 PM
> *To: *ccnso-grc <ccnso-grc at icann.org>, "gnso-bylaws-dt at icann.org" <
> gnso-bylaws-dt at icann.org>
> *Cc: *Joke Braeken <joke.braeken at icann.org>, Bart Boswinkel <
> bart.boswinkel at icann.org>
> *Subject: *[Gnso-bylaws-dt] FOR REVIEW: Revised Guidelines for GNSO-ccNSO
> Joint Consultation on Initiation of a Special IFR 15 July 2019
>
>
>
> Dear ccNSO GRC and GNSO DT members,
>
>
>
> The ccNSO GRC and the GNSO DT had a very productive joint meeting on
> Monday, 15 July, to review the questions and consider responses to the
> questions previously identified by the GRC (attached), and determine
> revisions to the guidelines.  Thanks to all who were available to attend
> that meeting and to participate.
>
>
>
> Per the action items below from that meeting, please review the draft of
> the Revised Guidelines for GNSO-ccNSO Joint Consultation on Initiation of a
> Special IFR 15 July 2019 (15 July 2019) at:
>
>
>
> CLEAN VERSION: https://docs.google.com/document/d/1OnFqzjkFTJEw0rzvaiBqAKLVnbbli-c_5t9aV2TEt10/edit?usp=sharing
> [docs.google.com]
> <https://urldefense.proofpoint.com/v2/url?u=https-3A__docs.google.com_document_d_1OnFqzjkFTJEw0rzvaiBqAKLVnbbli-2Dc-5F5t9aV2TEt10_edit-3Fusp-3Dsharing&d=DwMGaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=adDIs0WEx_lLwFfrsdovxTYY8GkRHo5ibc8SR3Npdh8&m=G0N5OXY6NeDHHyZMkpIP7GzlbDjnPmFtbiD9e9NUWIc&s=xPSVS9PPlh6sL2hlElIrukQMVOoDbJLdPzPKpqnmQEw&e=>
> (permission set to suggestions/comment)
>
> REDLINE VERSION: https://docs.google.com/document/d/1NnaaoWKJWUu0Cw3pphuvT0wycmMIXhQmYyy0daPmnbI/edit?usp=sharing
> [docs.google.com]
> <https://urldefense.proofpoint.com/v2/url?u=https-3A__docs.google.com_document_d_1NnaaoWKJWUu0Cw3pphuvT0wycmMIXhQmYyy0daPmnbI_edit-3Fusp-3Dsharing&d=DwMGaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=adDIs0WEx_lLwFfrsdovxTYY8GkRHo5ibc8SR3Npdh8&m=G0N5OXY6NeDHHyZMkpIP7GzlbDjnPmFtbiD9e9NUWIc&s=G2-UfeS-s99ryJiklDC0CjP1_65LAJGgrvVmQQ67hm4&e=>
> (permission set to view)
>
>
>
> Please also see Word versions of the clean and redlined documents, as well
> as a list of all draft documents including the current versions, on the
> wiki at:
> https://community.icann.org/display/GBIDT/Templates+and+Guidelines.
>
>
>
> GNSO DT Support Staff worked closely with Heather Forrest and David
> McCauley to revise the document to capture the action items and discussion
> in the Google and Word documents.  *We request that the members of your
> two groups should review at your earliest convenience the revised version
> of the guidelines*.  If you have suggested edits/comments it will be very
> helpful if you could include them in the *CLEAN *version of the Google
> document.  The REDLINE version is primarily for reference.
>
>
>
> Thank you very much for your consideration as we finalize these guidelines.
>
>
>
> Kind regards,
>
> Julie & Ariel
>
> Julie Hedlund and Ariel Liang
>
>
>
> *From: *Joke Braeken <joke.braeken at icann.org>
> *Date: *Monday, July 15, 2019 at 8:45 AM
> *To: *ccnso-grc <ccnso-grc at icann.org>, Julie Hedlund <
> julie.hedlund at icann.org>, Ariel Liang <ariel.liang at icann.org>
> *Subject: *NOTES: GRC | Monday, 15 July 2019 at 12:00 UTC
>
>
>
> Hello everyone.
>
>
>
> Please find included below the notes and action items the joint meeting
> between the GRC and the GNSO drafting team on Monday, 15 July 2019 at 12:00
> UTC
>
>
>
> Best regards,
>
>
>
> Joke Braeken
>
>
>
> *ACTION ITEMS:*
>
>
>
> *Action item #1:*
>
> Q3. David McAuley to suggest alternative language, with added flexibility.
>
> [completed by Julie Hedlund]
>
>
>
> *Action item #2:*
>
> Q5. David McAuley to suggest alternative language
>
> Q5. GNSO staff to verify the guideline to ensure there is a formal
> reference in the guidelines to note that the work is concluded.
>
>
>
> *Action item #3:*
>
> Julie Hedlund to update the guidelines document based on today’s
> discussion, and share the revised text with the GNSO DT, and GRC.
> Incorporate the timing into the guideline document.
>
>
>
> *Action item #4:*
>
> Staff will adjust the timeline to show the maximum and minimum timing
>
>
>
> *NOTES:*
>
>
>
>    1. *Welcome and roll call*
>
> Attendance will be taken based on who is on Zoom.  Apologies from:  Alyssa
> Moore.  Calls will be recorded and posted on the public wiki.  Please
> remember to mute your phones and microphones when not speaking.
>
>
>
> 2.                  *Special IFR *
>
> Julie Hedlund: questions from the previous meeting. Edits/suggestions in
> red by David McAuley.
>
> David McAuley: 5 questions displayed on screen. Suggestions by David to
> the GNSO design team.
>
>
>
> Q1. when to establish sIFR?
>
> First to PTI Board, then to ICANN CEO and then to the Board.
>
>
>
> Q2. GNSO and ccNSO councils working together.
>
> SICT to issue statement, and mention both councils signed off on it.
>
> Support by Heather. Helpful to have guidelines. Flexible timing is
> appreciated.
>
>
>
> Q3. even distribution of the work
>
> Suggestion for SICT to keep duties under 5.4 and 5.6 and council deals
> with 5.5. (deciding whether to request a public comment period). “The
> councils may determine that …” More flexibility might be needed in the
> phrasing: avoid being too prescriptive.
>
>
>
> *Action item #1:*
>
> Q3. David McAuley to suggest alternative language, with added flexibility.
>
> [completed by Julie Hedlund]
>
>
>
> Q4. other avenues to address the PTI issue
>
> Alternative language suggested
>
> Steve Del Bianco: It’s an excellent idea to require consideration of
> alternative means to address an IANA functions problem.
>
> Bart: ICT to suggest to councils to look into alternative means to address
> the issue around PTI performance. When looking at the timeline, it becomes
> an issue.
>
>
>
> Q5. closing down SICT if the CSC manages to fix the problem.
>
> No alternative language suggested yet by David.
>
> Bart: close the loop, the process to avoid unclarity on whether to proceed
> or not.
>
> Heather: do we have a formal way of communicating - regardless of whether
> SICT has concluded its work or not?
>
>
>
> *Action item #2:*
>
> Q5. David McAuley to suggest alternative language
>
> Q5. GNSO staff to verify the guideline to ensure there is a formal
> reference in the guidelines to note that the work is concluded.
>
>
>
> *Action item #3:*
>
> Julie Hedlund to update the guidelines document based on today’s
> discussion, and share the revised text with the GNSO DT, and GRC.
> Incorporate the timing into the guideline document.
>
>
>
> Bart: speaks to the timeline. Starting point is when CSC sends a formal
> notification of the GNSO and ccNSO councils. In the meanwhile the CSC did
> already some actions under the Remedial Action Procedure. Min 10 days
> before the notification. More realistically: 30 days.
>
> During that period, when the Board is informed by the CSC: good timing for
> the coordination group to be established. Do every year a reminder.
> Starting point (day 0): CSC notifies both councils (use a template). Review
> actions: how long this will take is determined by internal procedures. 3
> weeks, maybe less. Inform the Board, and then the Board will call a special
> review to commence. Call for volunteers, run by ICANN Org.
>
>
>
> *Action item #4:*
>
> Staff will adjust the timeline to show the maximum and minimum timing
>
>
>
> Next steps: once the update document is being shared, GRC to review.
>
>
>
> Absolute minimum: bylaw requirement? Flexibility not to launch a public
> consultation.so you can get rid of 45 days.
>
> Critical part: how long do the councils need?
>
>
>
> GNSO staff to share the document by the end of the week. Suggestion to
> conclude the work by the end of August.
>
>
>
> 3.                  *AOB*
>
>
>
> 4.                  *Closure*
>
>
>
> Thank you all.
>
>
>
> Joke Braeken
>
> ccNSO Policy Advisor
>
> joke.braeken at icann.org
>
>
>
> Follow @ccNSO on Twitter: https://twitter.com/ccNSO [twitter.com]
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>
> Follow the ccNSO on Facebook: https://www.facebook.com/ccnso/
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