[gnso-improvem-impl-sc] Fwd: [council] Notification of voting outside a Council meeting: Council reply comment Nominating Committee Recommendations from the Board Working Group

Thu Jan 1 05:15:08 UTC 2015

Meeting on 13 January will conflict with the Non-Contracted Parties House
Intersessional, for those attending (of which I am one).  Of course, such
things are sometimes unavoidable.

Greg Shatan

On Wednesday, December 31, 2014, Julie Hedlund <julie.hedlund at icann.org>
wrote:

> Dear Anne and SCI members,
>
> The GNSO Secretariat can assist in scheduling an SCI call at the usual
> time of 2000 UTC on Tuesday, 13 January.  The staff and Secretariat also
> can assist in requesting 15 minutes for Avri on the GNSO Council schedule
> in Singapore to discuss the SCI direction for 2015.  Whether the time will
> be granted will depend of course on the Council's workload, which will as
> noted be taken up largely with issues relating to the IANA stewardship
> transition and accountability.
>
> With respect to the Charter, please refer to the wiki at:
> https://community.icann.org/display/gnsosci/2.+Charter.  Please note in
> particular the General and Working Method sections.  In the General section
> the following sentence indicates the scope of the SCI's remit: "The SCI is
> also responsible for considering requests concerning issues related to the
> GNSO Council processes and procedures and to Working Group guidelines that
> have been identified either by the GNSO Council or a group chartered by the
> GNSO Council as needing discussion."  As per the Charter the GNSO Council
> generally has requested that the SCI should address specific issues
> relating to its processes and procedures (rather than the SCI making the
> request to the Council).  See the work completed by the SCI since its
> inception:
> https://community.icann.org/pages/viewpage.action?pageId=49350790.  It
> has nonetheless been noted on the SCI wiki as of October 2014 that the SCI
> has suggested to the Council that it take up the following two issues:  1)
> a full review of the Working Group Consensus Levels and 2) a full review of
> the GNSO Operating Procedures.  See:
> https://community.icann.org/pages/viewpage.action?pageId=49357334.  Also
> as noted by Mary Wong on 18 December, prior to assigning new issues to the
> SCI it is possible that the Council may wish to consider the results of the
> first report of the GNSO review, as well its tasks with respect to the IANA
> stewardship transition and accountability.
>
> I hope you all have a Happy New Year!
>
> Best regards,
> Julie
>
> Julie Hedlund, Policy Director
>
> From: <Aikman-Scalese>, Anne <AAikman at lrrlaw.com
> <javascript:_e(%7B%7D,'cvml','AAikman at lrrlaw.com');>>
> Date: Tuesday, December 30, 2014 2:30 PM
> To: Julie Hedlund <julie.hedlund at icann.org
> <javascript:_e(%7B%7D,'cvml','julie.hedlund at icann.org');>>, 'Amr Elsadr' <
> aelsadr at egyptig.org <javascript:_e(%7B%7D,'cvml','aelsadr at egyptig.org');>>,
> "<gnso-improvem-impl-sc at icann.org
> <javascript:_e(%7B%7D,'cvml','gnso-improvem-impl-sc at icann.org');>>" <
> gnso-improvem-impl-sc at icann.org
> <javascript:_e(%7B%7D,'cvml','gnso-improvem-impl-sc at icann.org');>>
> Cc: Glen de Saint Géry <Glen at icann.org
> <javascript:_e(%7B%7D,'cvml','Glen at icann.org');>>
> Subject: RE: [gnso-improvem-impl-sc] Fwd: [council] Notification of
> voting outside a Council meeting: Council reply comment Nominating
> Committee Recommendations from the Board Working Group
>
> SCI members and Julie,
>
>
>
> My goal would be for SCI to have a letter to GNSO composed in time for
> Avri to present it in Singapore GNSO working sessions as a menu of items
> which GNSO Council could choose from to provide assignments to SCI.  My
> question is whether a January 13 call would be sufficient time for SCI to
> have a discussion leading to preparation of the letter to Council based on
> projects we have considered in the past and that Ron and Greg have
> outlined.
>
>
>
> I do not think that SCI work should stop due to the IANA transition
> issues.  One question might be how SCI can best help GNSO in addressing
> these issues.  For example, if SCI reviews PDP consensus levels on a more
> thorough basis than previously examined, would that improve ICANN
> Accountability as it relates to the transition?  Do these consensus levels
> or any other aspect of the PDP process have a significant impact on
> accountability?
>
>
>
> So from my point of view,
>
>
>
> Question 1 is:  Can we schedule a call as late as January 13 and still get
> Avri 15 minutes on the GNSO Council schedule to discuss SCI direction for
> 2015?
>
>
>
> Question 2:  What work is within SCI’s Charter that will assist Council
> the most in relation to the IANA transition and overall ICANN
> Accountability?
>
>
>
> I would propose to discuss these questions in a January 13 call to be
> scheduled by Julie.  As to whether we can get on the Council schedule in
> working sessions in Singapore for this purpose, I think we need to rely on
> Avri and Glen for that purpose.  Avri, your thoughts?
>
>
>
> Anne
>
>
>
> *Anne E. Aikman-Scalese, Of Counsel*
>
> *Lewis Roca Rothgerber LLP | *
>
> *One South Church Avenue Suite 700 | Tucson, Arizona 85701-1611*
>
> *(T) 520.629.4428 | (F) 520.879.4725*
>
> *AAikman at LRRLaw.com <javascript:_e(%7B%7D,'cvml','AAikman at LRRLaw.com');>**
> | www.LRRLaw.com <http://www.lrrlaw.com/>*
>
>
>
>
>
>
>
> *From:* Julie Hedlund [mailto:julie.hedlund at icann.org
> <javascript:_e(%7B%7D,'cvml','julie.hedlund at icann.org');>]
> *Sent:* Thursday, December 18, 2014 5:09 PM
> *To:* Aikman-Scalese, Anne; 'Amr Elsadr'; <gnso-improvem-impl-sc at icann.org
> <javascript:_e(%7B%7D,'cvml','gnso-improvem-impl-sc at icann.org');>>
> *Subject:* Re: [gnso-improvem-impl-sc] Fwd: [council] Notification of
> voting outside a Council meeting: Council reply comment Nominating
> Committee Recommendations from the Board Working Group
>
>
>
> Hi Anne,
>
>
>
> I've attached Ron's slides from LA.  Please also see the wiki on the Work
> Completed/In Progress at:
> https://community.icann.org/pages/viewpage.action?pageId=49350790.  Staff
> will update it to reflect the items recently approved by the Council.
>
>
>
> If the SCI wants to give the Council time to consider a letter at their
> meeting on the 15th as a courtesy you might want to have it to the Council
> by January 5th, which is the deadline for motions and documents.  However,
> this may not be possible since it wouldn't allow time for SCI members to
> discuss a letter during a call, and members also are likely to be out
> during the next two weeks for holidays so they may not be able to make much
> progress on the list.  In addition, the ICANN offices are closed beginning
> at Noon on 24 December through Friday, 2 January 2015.  They will reopen on
> 5 January. We can certainly schedule a meeting at the usual time on the 6th
> to kick things off.  Let us know if you would like us to schedule a meeting
> on the 6th.
>
>
>
> Best regards,
>
> Julie
>
>
>
> Julie Hedlund, Director, SSAC Support
>
>
>
> *From: *<Aikman-Scalese>, Anne <AAikman at lrrlaw.com
> <javascript:_e(%7B%7D,'cvml','AAikman at lrrlaw.com');>>
> *Date: *Thursday, December 18, 2014 6:38 PM
> *To: *'Amr Elsadr' <aelsadr at egyptig.org
> <javascript:_e(%7B%7D,'cvml','aelsadr at egyptig.org');>>, "<
> gnso-improvem-impl-sc at icann.org
> <javascript:_e(%7B%7D,'cvml','gnso-improvem-impl-sc at icann.org');>>" <
> gnso-improvem-impl-sc at icann.org
> <javascript:_e(%7B%7D,'cvml','gnso-improvem-impl-sc at icann.org');>>
> *Cc: *Julie Hedlund <julie.hedlund at icann.org
> <javascript:_e(%7B%7D,'cvml','julie.hedlund at icann.org');>>
> *Subject: *RE: [gnso-improvem-impl-sc] Fwd: [council] Notification of
> voting outside a Council meeting: Council reply comment Nominating
> Committee Recommendations from the Board Working Group
>
>
>
> Thanks Amr.   This new provision looks quite useful in these
> circumstances.  Nice to know.
>
>
>
> I’ll be out of the office all next week but am looking at the
> correspondence between you and Greg.
>
>
>
> Ron and Julie, could the two of you recap the projects Ron presented to
> Council as possibilities for SCI work during the meeting in LA?  If
> possible I would appreciate receiving a copy of Ron’s slides.
>
>
>
> Finally, Julie, does it make sense for us to schedule the first SCI call
> to review a draft letter to Council on January 13 or does it need to be
> January 6?
>
>
>
> Thank you,
>
> Anne
>
>
>
> *Anne E. Aikman-Scalese, Of Counsel*
>
> *Lewis Roca Rothgerber LLP | *
>
> *One South Church Avenue Suite 700 | Tucson, Arizona 85701-1611*
>
> *(T) 520.629.4428 | (F) 520.879.4725*
>
> *AAikman at LRRLaw.com <javascript:_e(%7B%7D,'cvml','AAikman at LRRLaw.com');>**
> | www.LRRLaw.com <http://www.lrrlaw.com/>*
>
>
>
>
>
>
>
> *From:*owner-gnso-improvem-impl-sc at icann.org
> <javascript:_e(%7B%7D,'cvml','owner-gnso-improvem-impl-sc at icann.org');> [
> mailto:owner-gnso-improvem-impl-sc at icann.org
> <javascript:_e(%7B%7D,'cvml','owner-gnso-improvem-impl-sc at icann.org');>] *On
> Behalf Of *Amr Elsadr
> *Sent:* Wednesday, December 17, 2014 2:05 PM
> *To:* <gnso-improvem-impl-sc at icann.org
> <javascript:_e(%7B%7D,'cvml','gnso-improvem-impl-sc at icann.org');>>
> *Subject:* [gnso-improvem-impl-sc] Fwd: [council] Notification of voting
> outside a Council meeting: Council reply comment Nominating Committee
> Recommendations from the Board Working Group
>
>
>
> Hi,
>
>
>
> Just thought that it’d be interesting for folks here to know that one of
> our recent projects is being put to use. :)
>
>
>
> Thanks.
>
>
>
> Amr
>
>
>
> Begin forwarded message:
>
>
>
>
> *From: *Glen de Saint Géry <Glen at icann.org
> <javascript:_e(%7B%7D,'cvml','Glen at icann.org');>>
>
> *Subject: [council] Notification of voting outside a Council meeting:
> Council reply comment Nominating Committee Recommendations from the Board
> Working Group*
>
> *Date: *December 17, 2014 at 9:28:01 PM GMT+1
>
> *To: *Council GNSO <council at gnso.icann.org
> <javascript:_e(%7B%7D,'cvml','council at gnso.icann.org');>>
>
>
>
> Dear Councillors
>
>
>
> The Council approved at the meeting on 11 December 2014, Voting Outside a
> Meeting, as described in Section 4.10  in the revised GNSO Operating
> Procedures <http://gnso.icann.org/en/council/op-procedures-13nov14-en.pdf>
>  for the Council’s reply comment on the Nominating Committee
> Recommendations from the Board Working Group.
>
> The proposed timeline for this vote is:
>
>
>
> 1.      *31 December 2014 23:59 UTC Final Council reply comment* on the
> Nominating Committee Recommendations from the Board Working Group submitted
> to the Council mailing list.
> *Tony Holmes* to hold the pen on refining the comment
> <http://gnso.icann.org/en/correspondence/council-comment-nomcom-recommendations-02dec14-en.pdf>
>  up to 31 December 2014.
>
> 2.      Voting by electronic ballot:
> *Voting Opens Saturday, 3 January 2015*
>
> *Voting **C**loses on Tuesday 6 January 2015 at 23:59 UTC*.
> If you foresee any connectivity issues during this period, please let me
> know so that alternate arrangements can be made.
>
> 3.      9 January 2015 Comments submitted to the public comment forum
> <https://www.icann.org/public-comments/bwg-nomcom-2014-08-21-en>
>
> 4.      All Council members, except the non-voting Nominating Committee
> Appointee are eligible to vote.
>
>
>
> 4. 10. 2 <http://gnso.icann.org/en/council/op-procedures-13nov14-en.pdf> Determination;
> Notice. Voting outside a meeting may only occur when all of the following
> conditions are met:
>
> a.      The GNSO Chair determines, after discussion with Council members,
> that the issue will have been adequately discussed and sufficient time
> given to each Stakeholder Group and Constituency to consider the issue by
> the time the vote is called;
>
>       b.   The GNSO Chair determines, after discussion with Council
> members, that the Council’s regular meeting schedule would make it
> difficult to resolve the issue without scheduling an extra meeting and this
> would be impractical in light of the circumstances at that time;
>
>      c.     No Councilor objects to the vote being taken outside a
> regularly scheduled Council meeting; and
>
>     d.     The GNSO Chair provides at least seven (7) calendar days’
> advance notice of the vote, along with notice of the beginning and ending
> day and hour of the voting period (in UTC), which period shall not be less
> than four (4) calendar days.
>
>
>
> 4. 10.3.1 <http://gnso.icann.org/en/council/op-procedures-13nov14-en.pdf> Guidelines
> for Voting Outside a Meeting
>
> As with votes taken during a regularly scheduled GNSO Council meeting, all
> votes taken outside a meeting will:
>
> a. Be open (i.e., not by secret ballot);
>
> b. Allow for the inclusion of voting statements in accordance with Section
> 4.3.2 of these Operating Procedures; and
>
> c. Have their outcomes published and recorded, with accompanying voter
> statements, if any, as minutes for purposes of formal record keeping. These
> items
>
> are to be prepared and approved in accordance with Section 3.5 of these
> Operating Procedures, except that the relevant time period shall commence
> with the ending of the voting period.
>
> 4.10.3.2 Voting outside a meeting should normally be by electronic means.
> Methods used to transmit and record votes taken outside of meetings shall
> be authenticated and verifiable using the same criteria and applying the
> same standards as those used for absentee ballots under Section 4.4.3 of
> these Operating Procedures.
>
> Please let me know if you have any questions.
>
> Thank you.
>
> Kind regards,
>
>
>
> Glen
>
>
>
> Glen de Saint Géry
> GNSO Secretariat
> *gnso.secretariat at gnso.icann.org
> <javascript:_e(%7B%7D,'cvml','gnso.secretariat at gnso.icann.org');>*
> *http://gnso.icann.org <http://gnso.icann.org/>*
>
>
>
>
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