[gnso-improvem-impl-sc] SCI mtg was Re: [] Fwd: [] Notification of voting outside a Council meeting: ...
Avri Doria
avri at acm.org
Thu Jan 1 06:15:53 UTC 2015
Hi,
I will also be attending the intersessional.
I am, of course, fine with delivering a report to the council.
Supposed to do that from time to time in any case.
avri
On 01-Jan-15 00:15, Greg Shatan wrote:
> Meeting on 13 January will conflict with the Non-Contracted Parties
> House Intersessional, for those attending (of which I am one). Of
> course, such things are sometimes unavoidable.
>
> Greg Shatan
>
> On Wednesday, December 31, 2014, Julie Hedlund
> <julie.hedlund at icann.org <mailto:julie.hedlund at icann.org>> wrote:
>
> Dear Anne and SCI members,
>
> The GNSO Secretariat can assist in scheduling an SCI call at the
> usual time of 2000 UTC on Tuesday, 13 January. The staff and
> Secretariat also can assist in requesting 15 minutes for Avri on
> the GNSO Council schedule in Singapore to discuss the SCI
> direction for 2015. Whether the time will be granted will depend
> of course on the Council's workload, which will as noted be taken
> up largely with issues relating to the IANA stewardship transition
> and accountability.
>
> With respect to the Charter, please refer to the wiki
> at: https://community.icann.org/display/gnsosci/2.+Charter.
> Please note in particular the General and Working Method
> sections. In the General section the following sentence indicates
> the scope of the SCI's remit: "The SCI is also responsible for
> considering requests concerning issues related to the GNSO Council
> processes and procedures and to Working Group guidelines that have
> been identified either by the GNSO Council or a group chartered by
> the GNSO Council as needing discussion." As per the Charter the
> GNSO Council generally has requested that the SCI should address
> specific issues relating to its processes and procedures (rather
> than the SCI making the request to the Council). See the work
> completed by the SCI since its inception:
> https://community.icann.org/pages/viewpage.action?pageId=49350790. It
> has nonetheless been noted on the SCI wiki as of October 2014 that
> the SCI has suggested to the Council that it take up the following
> two issues: 1) a full review of the Working Group Consensus
> Levels and 2) a full review of the GNSO Operating Procedures.
> See:
> https://community.icann.org/pages/viewpage.action?pageId=49357334. Also
> as noted by Mary Wong on 18 December, prior to assigning new
> issues to the SCI it is possible that the Council may wish to
> consider the results of the first report of the GNSO review, as
> well its tasks with respect to the IANA stewardship transition and
> accountability.
>
> I hope you all have a Happy New Year!
>
> Best regards,
> Julie
>
> Julie Hedlund, Policy Director
>
> From: <Aikman-Scalese>, Anne <AAikman at lrrlaw.com>
> Date: Tuesday, December 30, 2014 2:30 PM
> To: Julie Hedlund <julie.hedlund at icann.org>, 'Amr Elsadr'
> <aelsadr at egyptig.org>, "<gnso-improvem-impl-sc at icann.org>"
> <gnso-improvem-impl-sc at icann.org>
> Cc: Glen de Saint Géry <Glen at icann.org>
> Subject: RE: [gnso-improvem-impl-sc] Fwd: [council] Notification
> of voting outside a Council meeting: Council reply comment
> Nominating Committee Recommendations from the Board Working Group
>
> SCI members and Julie,
>
>
>
> My goal would be for SCI to have a letter to GNSO composed in
> time for Avri to present it in Singapore GNSO working sessions
> as a menu of items which GNSO Council could choose from to
> provide assignments to SCI. My question is whether a January
> 13 call would be sufficient time for SCI to have a discussion
> leading to preparation of the letter to Council based on
> projects we have considered in the past and that Ron and Greg
> have outlined.
>
>
>
> I do not think that SCI work should stop due to the IANA
> transition issues. One question might be how SCI can best
> help GNSO in addressing these issues. For example, if SCI
> reviews PDP consensus levels on a more thorough basis than
> previously examined, would that improve ICANN Accountability
> as it relates to the transition? Do these consensus levels or
> any other aspect of the PDP process have a significant impact
> on accountability?
>
>
>
> So from my point of view,
>
>
>
> Question 1 is: Can we schedule a call as late as January 13
> and still get Avri 15 minutes on the GNSO Council schedule to
> discuss SCI direction for 2015?
>
>
>
> Question 2: What work is within SCI’s Charter that will
> assist Council the most in relation to the IANA transition and
> overall ICANN Accountability?
>
>
>
> I would propose to discuss these questions in a January 13
> call to be scheduled by Julie. As to whether we can get on
> the Council schedule in working sessions in Singapore for this
> purpose, I think we need to rely on Avri and Glen for that
> purpose. Avri, your thoughts?
>
>
>
> Anne
>
>
>
> **
>
>
>
> *Anne E. Aikman-Scalese, Of Counsel*
>
> *Lewis Roca Rothgerber LLP | *
>
> *One South Church Avenue Suite 700 | Tucson, Arizona 85701-1611*
>
> *(T) 520.629.4428 | (F) 520.879.4725*
>
> *_AAikman at LRRLaw.com_**| www.LRRLaw.com <http://www.lrrlaw.com/>*
>
>
>
>
>
> **
>
>
>
>
> * *
>
>
>
> *From:*Julie Hedlund [mailto:julie.hedlund at icann.org]
> *Sent:* Thursday, December 18, 2014 5:09 PM
> *To:* Aikman-Scalese, Anne; 'Amr Elsadr';
> <gnso-improvem-impl-sc at icann.org>
> *Subject:* Re: [gnso-improvem-impl-sc] Fwd: [council]
> Notification of voting outside a Council meeting: Council
> reply comment Nominating Committee Recommendations from the
> Board Working Group
>
>
>
> Hi Anne,
>
>
>
> I've attached Ron's slides from LA. Please also see the wiki
> on the Work Completed/In Progress
> at: https://community.icann.org/pages/viewpage.action?pageId=49350790.
> Staff will update it to reflect the items recently approved
> by the Council.
>
>
>
> If the SCI wants to give the Council time to consider a letter
> at their meeting on the 15th as a courtesy you might want to
> have it to the Council by January 5th, which is the deadline
> for motions and documents. However, this may not be possible
> since it wouldn't allow time for SCI members to discuss a
> letter during a call, and members also are likely to be out
> during the next two weeks for holidays so they may not be able
> to make much progress on the list. In addition, the ICANN
> offices are closed beginning at Noon on 24 December through
> Friday, 2 January 2015. They will reopen on 5 January. We can
> certainly schedule a meeting at the usual time on the 6th to
> kick things off. Let us know if you would like us to schedule
> a meeting on the 6th.
>
>
>
> Best regards,
>
> Julie
>
>
>
> Julie Hedlund, Director, SSAC Support
>
>
>
> *From: *<Aikman-Scalese>, Anne <AAikman at lrrlaw.com>
> *Date: *Thursday, December 18, 2014 6:38 PM
> *To: *'Amr Elsadr' <aelsadr at egyptig.org>,
> "<gnso-improvem-impl-sc at icann.org>"
> <gnso-improvem-impl-sc at icann.org>
> *Cc: *Julie Hedlund <julie.hedlund at icann.org>
> *Subject: *RE: [gnso-improvem-impl-sc] Fwd: [council]
> Notification of voting outside a Council meeting: Council
> reply comment Nominating Committee Recommendations from the
> Board Working Group
>
>
>
> Thanks Amr. This new provision looks quite useful in
> these circumstances. Nice to know.
>
>
>
> I’ll be out of the office all next week but am looking at
> the correspondence between you and Greg.
>
>
>
> Ron and Julie, could the two of you recap the projects Ron
> presented to Council as possibilities for SCI work during
> the meeting in LA? If possible I would appreciate
> receiving a copy of Ron’s slides.
>
>
>
> Finally, Julie, does it make sense for us to schedule the
> first SCI call to review a draft letter to Council on
> January 13 or does it need to be January 6?
>
>
>
> Thank you,
>
> Anne
>
>
>
> **
>
>
>
> *Anne E. Aikman-Scalese, Of Counsel*
>
> *Lewis Roca Rothgerber LLP | *
>
> *One South Church Avenue Suite 700 | Tucson, Arizona
> 85701-1611*
>
> *(T) 520.629.4428 | (F) 520.879.4725*
>
> *_AAikman at LRRLaw.com_**| www.LRRLaw.com
> <http://www.lrrlaw.com/>*
>
>
>
>
>
>
>
>
> * *
>
>
>
> *From:*owner-gnso-improvem-impl-sc at icann.org
> [mailto:owner-gnso-improvem-impl-sc at icann.org] *On Behalf
> Of *Amr Elsadr
> *Sent:* Wednesday, December 17, 2014 2:05 PM
> *To:* <gnso-improvem-impl-sc at icann.org>
> *Subject:* [gnso-improvem-impl-sc] Fwd: [council]
> Notification of voting outside a Council meeting: Council
> reply comment Nominating Committee Recommendations from
> the Board Working Group
>
>
>
> Hi,
>
>
>
> Just thought that it’d be interesting for folks here to
> know that one of our recent projects is being put to use. :)
>
>
>
> Thanks.
>
>
>
> Amr
>
>
>
> Begin forwarded message:
>
>
>
>
> *From: *Glen de Saint Géry <Glen at icann.org>
>
> *Subject: [council] Notification of voting outside a
> Council meeting: Council reply comment Nominating
> Committee Recommendations from the Board Working Group*
>
> *Date: *December 17, 2014 at 9:28:01 PM GMT+1
>
> *To: *Council GNSO <council at gnso.icann.org>
>
>
>
> Dear Councillors
>
>
>
> The Council approved at the meeting on 11 December 2014,
> Voting Outside a Meeting, as described in Section 4.10 in
> the revised GNSO Operating Procedures
> <http://gnso.icann.org/en/council/op-procedures-13nov14-en.pdf> for
> the Council’s reply comment on the Nominating Committee
> Recommendations from the Board Working Group.
>
> The proposed timeline for this vote is:
>
>
>
> 1. *31 December 2014 23:59 UTC Final Council reply
> comment* on the Nominating Committee Recommendations from
> the Board Working Group submitted to the Council mailing list.
> *Tony Holmes* to hold the pen on refining the comment
> <http://gnso.icann.org/en/correspondence/council-comment-nomcom-recommendations-02dec14-en.pdf> up
> to 31 December 2014.
>
> 2. Voting by electronic ballot:
> *Voting Opens Saturday, 3 January 2015*
>
> *Voting **C**loses on Tuesday 6 January 2015 at 23:59 UTC*.
> If you foresee any connectivity issues during this period,
> please let me know so that alternate arrangements can be made.
>
> 3. 9 January 2015 Comments submitted to the public
> comment forum
> <https://www.icann.org/public-comments/bwg-nomcom-2014-08-21-en>
>
> 4. All Council members, except the non-voting
> Nominating Committee Appointee are eligible to vote.
>
>
>
> 4. 10. 2
> <http://gnso.icann.org/en/council/op-procedures-13nov14-en.pdf> Determination;
> Notice. Voting outside a meeting may only occur when all
> of the following conditions are met:
>
> a. The GNSO Chair determines, after discussion with
> Council members, that the issue will have been adequately
> discussed and sufficient time given to each Stakeholder
> Group and Constituency to consider the issue by the time
> the vote is called;
>
> b. The GNSO Chair determines, after discussion
> with Council members, that the Council’s regular meeting
> schedule would make it difficult to resolve the issue
> without scheduling an extra meeting and this would be
> impractical in light of the circumstances at that time;
>
> c. No Councilor objects to the vote being taken
> outside a regularly scheduled Council meeting; and
>
> d. The GNSO Chair provides at least seven (7)
> calendar days’ advance notice of the vote, along with
> notice of the beginning and ending day and hour of the
> voting period (in UTC), which period shall not be less
> than four (4) calendar days.
>
>
>
> 4. 10.3.1
> <http://gnso.icann.org/en/council/op-procedures-13nov14-en.pdf> Guidelines
> for Voting Outside a Meeting
>
> As with votes taken during a regularly scheduled GNSO
> Council meeting, all votes taken outside a meeting will:
>
> a. Be open (i.e., not by secret ballot);
>
> b. Allow for the inclusion of voting statements in
> accordance with Section 4.3.2 of these Operating
> Procedures; and
>
> c. Have their outcomes published and recorded, with
> accompanying voter statements, if any, as minutes for
> purposes of formal record keeping. These items
>
> are to be prepared and approved in accordance with Section
> 3.5 of these Operating Procedures, except that the
> relevant time period shall commence with the ending of the
> voting period.
>
> 4.10.3.2 Voting outside a meeting should normally be by
> electronic means. Methods used to transmit and record
> votes taken outside of meetings shall be authenticated and
> verifiable using the same criteria and applying the same
> standards as those used for absentee ballots under Section
> 4.4.3 of these Operating Procedures.
>
> Please let me know if you have any questions.
>
> Thank you.
>
> Kind regards,
>
>
>
> Glen
>
>
>
> Glen de Saint Géry
> GNSO Secretariat
> *gnso.secretariat at gnso.icann.org*
> *http://gnso.icann.org <http://gnso.icann.org/>*
>
>
>
>
>
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