[gnso-improvem-impl-sc] Fwd: [council] Notification of voting outside a Council meeting: Council reply comment Nominating Committee Recommendations from the Board Working Group

Fri Jan 2 11:53:12 UTC 2015

Dear Julie,

In view of the conflict with the NCPH Intercessional, please confirm whether
you would like us to proceed with scheduling the next SCI meeting on 13
January 2015? 

Thank you very much.

Wishing you all a very happy and successful New Year!

Kind regards,

Glen

Glen de Saint Géry
GNSO Secretariat
gnso.secretariat at gnso.icann.org
http://gnso.icann.org <http://gnso.icann.org/> 

From: Julie Hedlund 
Sent: mercredi 31 décembre 2014 17:33
To: Aikman-Scalese, Anne; <gnso-improvem-impl-sc at icann.org>
Cc: Glen de Saint Géry; gnso-secs at icann.org
Subject: Re: [gnso-improvem-impl-sc] Fwd: [council] Notification of voting
outside a Council meeting: Council reply comment Nominating Committee
Recommendations from the Board Working Group

Dear Anne and SCI members,

The GNSO Secretariat can assist in scheduling an SCI call at the usual time
of 2000 UTC on Tuesday, 13 January.  The staff and Secretariat also can
assist in requesting 15 minutes for Avri on the GNSO Council schedule in
Singapore to discuss the SCI direction for 2015.  Whether the time will be
granted will depend of course on the Council's workload, which will as noted
be taken up largely with issues relating to the IANA stewardship transition
and accountability.

With respect to the Charter, please refer to the wiki at:
https://community.icann.org/display/gnsosci/2.+Charter.  Please note in
particular the General and Working Method sections.  In the General section
the following sentence indicates the scope of the SCI's remit: "The SCI is
also responsible for considering requests concerning issues related to the
GNSO Council processes and procedures and to Working Group guidelines that
have been identified either by the GNSO Council or a group chartered by the
GNSO Council as needing discussion."  As per the Charter the GNSO Council
generally has requested that the SCI should address specific issues relating
to its processes and procedures (rather than the SCI making the request to
the Council).  See the work completed by the SCI since its inception:
https://community.icann.org/pages/viewpage.action?pageId=49350790.  It has
nonetheless been noted on the SCI wiki as of October 2014 that the SCI has
suggested to the Council that it take up the following two issues:  1) a
full review of the Working Group Consensus Levels and 2) a full review of
the GNSO Operating Procedures.  See:
https://community.icann.org/pages/viewpage.action?pageId=49357334.  Also as
noted by Mary Wong on 18 December, prior to assigning new issues to the SCI
it is possible that the Council may wish to consider the results of the
first report of the GNSO review, as well its tasks with respect to the IANA
stewardship transition and accountability.

I hope you all have a Happy New Year!

Best regards,

Julie

Julie Hedlund, Policy Director

From: <Aikman-Scalese>, Anne <AAikman at lrrlaw.com>
Date: Tuesday, December 30, 2014 2:30 PM
To: Julie Hedlund <julie.hedlund at icann.org>, 'Amr Elsadr'
<aelsadr at egyptig.org>, "<gnso-improvem-impl-sc at icann.org>"
<gnso-improvem-impl-sc at icann.org>
Cc: Glen de Saint Géry <Glen at icann.org>
Subject: RE: [gnso-improvem-impl-sc] Fwd: [council] Notification of voting
outside a Council meeting: Council reply comment Nominating Committee
Recommendations from the Board Working Group

SCI members and Julie,

My goal would be for SCI to have a letter to GNSO composed in time for Avri
to present it in Singapore GNSO working sessions as a menu of items which
GNSO Council could choose from to provide assignments to SCI.  My question
is whether a January 13 call would be sufficient time for SCI to have a
discussion leading to preparation of the letter to Council based on projects
we have considered in the past and that Ron and Greg have outlined.  

I do not think that SCI work should stop due to the IANA transition issues.
One question might be how SCI can best help GNSO in addressing these issues.
For example, if SCI reviews PDP consensus levels on a more thorough basis
than previously examined, would that improve ICANN Accountability as it
relates to the transition?  Do these consensus levels or any other aspect of
the PDP process have a significant impact on accountability?

So from my point of view, 

Question 1 is:  Can we schedule a call as late as January 13 and still get
Avri 15 minutes on the GNSO Council schedule to discuss SCI direction for
2015?

Question 2:  What work is within SCI’s Charter that will assist Council the
most in relation to the IANA transition and overall ICANN Accountability?

I would propose to discuss these questions in a January 13 call to be
scheduled by Julie.  As to whether we can get on the Council schedule in
working sessions in Singapore for this purpose, I think we need to rely on
Avri and Glen for that purpose.  Avri, your thoughts?

Anne

Anne E. Aikman-Scalese, Of Counsel

Lewis Roca Rothgerber LLP | 

One South Church Avenue Suite 700 | Tucson, Arizona 85701-1611

(T) 520.629.4428 | (F) 520.879.4725

AAikman at LRRLaw.com | www.LRRLaw.com <http://www.lrrlaw.com/> 

From: Julie Hedlund [mailto:julie.hedlund at icann.org] 
Sent: Thursday, December 18, 2014 5:09 PM
To: Aikman-Scalese, Anne; 'Amr Elsadr'; <gnso-improvem-impl-sc at icann.org>
Subject: Re: [gnso-improvem-impl-sc] Fwd: [council] Notification of voting
outside a Council meeting: Council reply comment Nominating Committee
Recommendations from the Board Working Group

Hi Anne,

I've attached Ron's slides from LA.  Please also see the wiki on the Work
Completed/In Progress at:
https://community.icann.org/pages/viewpage.action?pageId=49350790.  Staff
will update it to reflect the items recently approved by the Council.

If the SCI wants to give the Council time to consider a letter at their
meeting on the 15th as a courtesy you might want to have it to the Council
by January 5th, which is the deadline for motions and documents.  However,
this may not be possible since it wouldn't allow time for SCI members to
discuss a letter during a call, and members also are likely to be out during
the next two weeks for holidays so they may not be able to make much
progress on the list.  In addition, the ICANN offices are closed beginning
at Noon on 24 December through Friday, 2 January 2015.  They will reopen on
5 January. We can certainly schedule a meeting at the usual time on the 6th
to kick things off.  Let us know if you would like us to schedule a meeting
on the 6th. 

Best regards,

Julie

Julie Hedlund, Director, SSAC Support

From: <Aikman-Scalese>, Anne <AAikman at lrrlaw.com>
Date: Thursday, December 18, 2014 6:38 PM
To: 'Amr Elsadr' <aelsadr at egyptig.org>, "<gnso-improvem-impl-sc at icann.org>"
<gnso-improvem-impl-sc at icann.org>
Cc: Julie Hedlund <julie.hedlund at icann.org>
Subject: RE: [gnso-improvem-impl-sc] Fwd: [council] Notification of voting
outside a Council meeting: Council reply comment Nominating Committee
Recommendations from the Board Working Group

Thanks Amr.   This new provision looks quite useful in these circumstances.
Nice to know.

I’ll be out of the office all next week but am looking at the correspondence
between you and Greg.  

Ron and Julie, could the two of you recap the projects Ron presented to
Council as possibilities for SCI work during the meeting in LA?  If possible
I would appreciate receiving a copy of Ron’s slides.

Finally, Julie, does it make sense for us to schedule the first SCI call to
review a draft letter to Council on January 13 or does it need to be January
6?

Thank you,

Anne

Anne E. Aikman-Scalese, Of Counsel

Lewis Roca Rothgerber LLP | 

One South Church Avenue Suite 700 | Tucson, Arizona 85701-1611

(T) 520.629.4428 | (F) 520.879.4725

AAikman at LRRLaw.com | www.LRRLaw.com <http://www.lrrlaw.com/> 

From:owner-gnso-improvem-impl-sc at icann.org
[mailto:owner-gnso-improvem-impl-sc at icann.org] On Behalf Of Amr Elsadr
Sent: Wednesday, December 17, 2014 2:05 PM
To: <gnso-improvem-impl-sc at icann.org>
Subject: [gnso-improvem-impl-sc] Fwd: [council] Notification of voting
outside a Council meeting: Council reply comment Nominating Committee
Recommendations from the Board Working Group

Hi,

Just thought that it’d be interesting for folks here to know that one of our
recent projects is being put to use. :)

Thanks.

Amr

Begin forwarded message:

From: Glen de Saint Géry <Glen at icann.org>

Subject: [council] Notification of voting outside a Council meeting: Council
reply comment Nominating Committee Recommendations from the Board Working
Group

Date: December 17, 2014 at 9:28:01 PM GMT+1

To: Council GNSO <council at gnso.icann.org>

Dear Councillors

The Council approved at the meeting on 11 December 2014, Voting Outside a
Meeting, as described in Section 4.10  in the revised
<http://gnso.icann.org/en/council/op-procedures-13nov14-en.pdf> GNSO
Operating Procedures for the Council’s reply comment on the Nominating
Committee Recommendations from the Board Working Group.

The proposed timeline for this vote is:

1.      31 December 2014 23:59 UTC Final Council reply comment on the
Nominating Committee Recommendations from the Board Working Group submitted
to the Council mailing list.
Tony Holmes to hold the pen on refining the
<http://gnso.icann.org/en/correspondence/council-comment-nomcom-recommendati
ons-02dec14-en.pdf> comment up to 31 December 2014.

2.      Voting by electronic ballot: 
Voting Opens Saturday, 3 January 2015 

Voting Closes on Tuesday 6 January 2015 at 23:59 UTC.
If you foresee any connectivity issues during this period, please let me
know so that alternate arrangements can be made.

3.      9 January 2015 Comments submitted to the public comment
<https://www.icann.org/public-comments/bwg-nomcom-2014-08-21-en> forum

4.      All Council members, except the non-voting Nominating Committee
Appointee are eligible to vote.

 <http://gnso.icann.org/en/council/op-procedures-13nov14-en.pdf> 4. 10. 2
Determination; Notice. Voting outside a meeting may only occur when all of
the following conditions are met:

a.      The GNSO Chair determines, after discussion with Council members,
that the issue will have been adequately discussed and sufficient time given
to each Stakeholder Group and Constituency to consider the issue by the time
the vote is called;

      b.   The GNSO Chair determines, after discussion with Council members,
that the Council’s regular meeting schedule would make it difficult to
resolve the issue without scheduling an extra meeting and this would be
impractical in light of the circumstances at that time;

     c.     No Councilor objects to the vote being taken outside a regularly
scheduled Council meeting; and

    d.     The GNSO Chair provides at least seven (7) calendar days’ advance
notice of the vote, along with notice of the beginning and ending day and
hour of the voting period (in UTC), which period shall not be less than four
(4) calendar days.

 <http://gnso.icann.org/en/council/op-procedures-13nov14-en.pdf> 4. 10.3.1
Guidelines for Voting Outside a Meeting

As with votes taken during a regularly scheduled GNSO Council meeting, all
votes taken outside a meeting will:

a. Be open (i.e., not by secret ballot);

b. Allow for the inclusion of voting statements in accordance with Section
4.3.2 of these Operating Procedures; and

c. Have their outcomes published and recorded, with accompanying voter
statements, if any, as minutes for purposes of formal record keeping. These
items

are to be prepared and approved in accordance with Section 3.5 of these
Operating Procedures, except that the relevant time period shall commence
with the ending of the voting period.

4.10.3.2 Voting outside a meeting should normally be by electronic means.
Methods used to transmit and record votes taken outside of meetings shall be
authenticated and verifiable using the same criteria and applying the same
standards as those used for absentee ballots under Section 4.4.3 of these
Operating Procedures.

Please let me know if you have any questions.

Thank you.

Kind regards,

Glen

Glen de Saint Géry
GNSO Secretariat
 <mailto:gnso.secretariat at gnso.icann.org> gnso.secretariat at gnso.icann.org
 <http://gnso.icann.org/> http://gnso.icann.org

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