[gnso-improvem-impl-sc] Actions: SCI Meeting 05 March 2016

[Julie Hedlund]

Dear SCI members,

Please see below the actions captured from the SCI meeting held at ICANN 55 in Marrakech on Saturday, 05 March.  Please let us know if you have any questions or comments.  For your reference, the Sub Team A and B Reports are attached along with the related materials.

With respect to the next Sub Team B meeting, staff will send a Doodle Poll.  In addition, for the next SCI call these have been held on Thursdays at 1800 UTC.  Staff will separately ask for RSVPs for a possible SCI call on Thursday, 24 March.  For these two meetings we are skipping the week immediately following the ICANN 55 meeting (13-19 March) as is our usual practice.

Kind regards,
Julie

Actions: SCI Meeting 05 March 2016

1.  Sub Team A: Report to the SCI on Current Practice in Relation to Motions

Action Item: Staff will draft language for the SCI to consider to incorporate the informal procedures into the GNSO Operating Procedures.

2.  Sub Team B: Report to the SCI on Chair-Vice Chair Elections

Issue 2: Is there a gap to be addressed when the Vice Chairs' terms end at the same time as that of the Chair, and no Chair is conclusively elected by that time?

>From the Report to the SCI: Suggested new language for the GNSO Operating Procedures: “In the case where both Vice-Chairs’ terms on the Council end at the same time as the Chair, and no Chair is conclusively elected, this procedure would apply: Each House should designate a new or continuing councilor, including the voting and non-voting NCAs, to temporarily fill the role of Vice Chair on an interim basis, not as an elected Vice Chair.  These individuals will co-chair the Chair election and once the election is completed their service in those roles would end. Candidates for Chair would not be eligible to serve as designated Interim Vice Chairs, to avoid potential conflicts of interest."

Action Item: Sub Team B will continue discussion on this issue.  Consider whether there should be steps for each possibilty that could ensure a predictable outcome.  

Issue 4:  Should the timetable (or a modality for setting one) for the GNSO chair election be specified in the Operating Procedures?

Action Item: Concerning the Election Timeline — It was noted that the timeline will be very important if incoming councilors can be considered for Chair elections. The request is for the representatives from the two Houses in the SCI to review the timeline and bring their comments back to the SCI.

New issue 5: If there is no Chair elected is it the Vice Chairs who run the meetings and calls the votes?

Action Item: Sub Team B will consider this issue.



-------------- next part --------------
An HTML attachment was scrubbed...
URL: <http://mm.icann.org/pipermail/gnso-improvem-impl-sc/attachments/20160307/8678bd6a/attachment.html>
-------------- next part --------------
A non-text attachment was scrubbed...
Name: Current Practice in Relation to Motions - Steps & Flow Chart.docx
Type: application/vnd.openxmlformats-officedocument.wordprocessingml.document
Size: 93071 bytes
Desc: not available
URL: <http://mm.icann.org/pipermail/gnso-improvem-impl-sc/attachments/20160307/8678bd6a/CurrentPracticeinRelationtoMotions-StepsFlowChart.docx>
-------------- next part --------------
A non-text attachment was scrubbed...
Name: GNSO Council Election Timeline.pdf
Type: application/pdf
Size: 78608 bytes
Desc: not available
URL: <http://mm.icann.org/pipermail/gnso-improvem-impl-sc/attachments/20160307/8678bd6a/GNSOCouncilElectionTimeline.pdf>
-------------- next part --------------
A non-text attachment was scrubbed...
Name: SCI Letter to GNSO Council Chair Concerning Current Practice in Relation to Motions 09 Oct 2015.pdf
Type: application/pdf
Size: 166107 bytes
Desc: not available
URL: <http://mm.icann.org/pipermail/gnso-improvem-impl-sc/attachments/20160307/8678bd6a/SCILettertoGNSOCouncilChairConcerningCurrentPracticeinRelationtoMotions09Oct2015.pdf>
-------------- next part --------------
A non-text attachment was scrubbed...
Name: SCI Review Request - GNSO Officer Elections - updated 10 Nov 2015.pdf
Type: application/pdf
Size: 108618 bytes
Desc: not available
URL: <http://mm.icann.org/pipermail/gnso-improvem-impl-sc/attachments/20160307/8678bd6a/SCIReviewRequest-GNSOOfficerElections-updated10Nov2015.pdf>
-------------- next part --------------
An embedded message was scrubbed...
From: Julie Hedlund <julie.hedlund at icann.org>
Subject: Sub Team A Report to the SCI on Current Practice in Relation to
 Motions
Date: Wed, 2 Mar 2016 11:23:36 -0500
Size: 347950
URL: <http://mm.icann.org/pipermail/gnso-improvem-impl-sc/attachments/20160307/8678bd6a/attachment.mht>
-------------- next part --------------
An embedded message was scrubbed...
From: Julie Hedlund <julie.hedlund at icann.org>
Subject: Sub Team B Report to the SCI on Chair/Vice Chair Elections
Date: Wed, 2 Mar 2016 11:31:48 -0500
Size: 280138
URL: <http://mm.icann.org/pipermail/gnso-improvem-impl-sc/attachments/20160307/8678bd6a/attachment-0001.mht>
-------------- next part --------------
A non-text attachment was scrubbed...
Name: smime.p7s
Type: application/pkcs7-signature
Size: 4630 bytes
Desc: not available
URL: <http://mm.icann.org/pipermail/gnso-improvem-impl-sc/attachments/20160307/8678bd6a/smime.p7s>