[gnso-newmtgstrat-dt] For your review - proposed agenda and documents

[Marika Konings]

Dear All,

In preparation for our meeting tomorrow, please find attached the revised meeting strategy document which now also includes a draft schedule for the B meeting as well as a draft outreach letter to the other SO/ACs. I'm not sure whether Volker will be able to make tomorrow's meeting as he is on leave, so I have taken the liberty to suggest a draft agenda below.

As always, any feedback and/or suggestions are welcome both on the proposed agenda as well as the attached documents.

Best regards,

Marika

Proposed Agenda

  1.  Welcome & Roll call
  2.  Review updated meeting strategy document
  3.  Review draft letter to SO/ACs
  4.  Discuss timeline & next steps
  5.  AOB

From: Marika Konings <marika.konings at icann.org<mailto:marika.konings at icann.org>>
Date: Thursday 9 April 2015 09:53
To: "gnso-newmtgstrat-dt at icann.org<mailto:gnso-newmtgstrat-dt at icann.org>" <gnso-newmtgstrat-dt at icann.org<mailto:gnso-newmtgstrat-dt at icann.org>>
Subject: [gnso-newmtgstrat-dt] Notes from today's meeting

Dear All,

Please find below the notes of today's GNSO new meeting strategy drafting team meeting. A doodle poll will be circulated shortly to find a time / date for a next call in the week of 27 April. In the meantime, if you have any further comments or ideas with regards to the attached document, please share those with the mailing list.

Best regards,

Marika

Notes 9/4

  *   New meeting structure will commence in 2016
  *   B meeting is most different from current format
  *   DT to develop proposal for Council for a draft schedule format for all three meetings
  *   Draft to be shared with other SO/ACs in Buenos Aires for discussion
  *   Final version, incorporating feedback received, adopted prior to Dublin
  *   Danger that Meeting C could grow out of proportion if traditional Council work is squeezed out and needs to take place prior to the meeting
  *   Consider adding more time for F2F WG meetings on Monday for meeting A
  *   Identify which meetings are 'must haves' for each meeting, for example GNSO Council meeting, and 'nice to haves' may faciliate this task. Categorisation of meetings. Also identify which types of meetings shouldn't be scheduled at the same time to avoid conflict.
  *   Important to synchronise efforts with other SO/ACs. Need to work holistically from the front end.
  *   Consider reaching out to the different SO/ACs to brief them about this activity and note the desire to synchronize efforts. Possible meeting in Buenos Aires to share notes with representatives from other groups?

Next steps / next meeting

  *   No need for formal leadership, Volker to continue as lead
  *   Next meeting in three weeks time (week of 27 April) - staff to prepare doodle poll
  *   Staff to prepare first draft of schedule for circulation to DT
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