[gnso-newmtgstrat-dt] FW: For your review - deadline for comments / edits 7 May

[James M. Bladel]

Thanks to Marika & the team for putting this together, and apologies for missing the last meeting.  Generally, I have no concerns regarding the draft Meeting Strategy or the Outreach Letter. I did make some minor/cosmetic edits to the latter (attached), as some of the points were difficult to follow.

My only other note (as I'm sure others did during the call) is that the plan for Meeting Type C effectively takes Friday off the schedule for GNSO Councilors who participate in the Development sessions.

Thanks-

J.

From: Marika Konings <marika.konings at icann.org<mailto:marika.konings at icann.org>>
Date: Tuesday, May 5, 2015 at 9:34
To: "gnso-newmtgstrat-dt at icann.org<mailto:gnso-newmtgstrat-dt at icann.org>" <gnso-newmtgstrat-dt at icann.org<mailto:gnso-newmtgstrat-dt at icann.org>>
Subject: [gnso-newmtgstrat-dt] FW: For your review - deadline for comments / edits 7 May

Reminder, please send any comments you may have by Thursday 7 May at the latest.

Thanks,

Marika

From: Marika Konings <marika.konings at icann.org<mailto:marika.konings at icann.org>>
Date: Wednesday 29 April 2015 16:16
To: "gnso-newmtgstrat-dt at icann.org<mailto:gnso-newmtgstrat-dt at icann.org>" <gnso-newmtgstrat-dt at icann.org<mailto:gnso-newmtgstrat-dt at icann.org>>
Subject: [gnso-newmtgstrat-dt] For your review - deadline for comments / edits 7 May

Dear All,

Following our meeting yesterday, please find below the notes as well as the updated GNSO Meeting Strategy document and outreach letter. This version aims to capture in redline format the feedback received from those on the call. As discussed, the idea would be to gather any further feedback from those that were not able to join the call, or any further comments that participants in yesterday's meeting may have, in view of sharing the document with the GNSO Council in time for its upcoming meeting on 21 May to allow for further input prior to 'finalising' the document ahead of the ICANN meeting in Buenos Aires for review and discussion with other SO/ACs. As the deadline for documents for the meeting on 21 May is 11 May, can you please send any comments and/or edits you may have by 7 May at the latest? I will work with Volker on circulating the letter to other SO/ACs.

Best regards,

Marika

Notes 28/4

  *   For meeting B, effort would have to be made to do outreach ahead of the meeting. This would need to be further communicated and co-ordinated - who will be responsible for outreach and ensuring that the right people show up for day 1.
  *   Call out specifc items that will need further consideration such as outreach efforts
  *   Day 2 - are GNSO WG Status updates needed, how can preparation for joint sessions be done? Should SG/C meeting before (move one SG/C meeting to Tuesday to allow for meeting)? There should be a prep session on Tuesday morning to allow for preparation.
  *   Explore whether certain topics can be discussed prior to the meeting for example as part of the Council agenda (prep for GAC/ccNSO) or a webinar (GNSO WG updates)
  *   Important that materials are available ahead of time to allow
  *   Confirm whether there are any sessions planned that are intended to be attended by all attendees - next draft of the schedule is expected to be shared within next couple of weeks (initial thinking is that there is an opening, not a full on welcome ceremony)
  *   Ability to interact with the Board - how is that expected to take shape in new meeting strategy. Shouldn't be reduced.

Next steps: Circulate updated draft to the DT with a clear deadline for comments / input, in view of sharing revised version with the GNSO Council ahead of its next meeting. Work with Volker to send letter to SO/ACs.
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