[gnso-rds-pdp-wg] Proposal and Poll Invitation

[Lisa Phifer]

Dear all,

 

On behalf of the leadership team, I am forwarding the following proposal to
progress deliberation, including an invitation for all WG members to
participate in this poll:

 

RDS PDP WG Possible Requirement Poll #1 - 17 Nov 2016

https://s.zoomerang.com/r/99FNX2W

 

Best Regards, 

Lisa

 

 

Proposed steps to progress Possible Requirements through deliberation - 17
November, 2016

 

As detailed in our Approach to reach consensus during Phase 1, the RDS PDP
WG kicked off initial deliberation on possible requirements for
Users/Purposes, Data Elements, and Privacy at ICANN57. During that F2F
meeting, we spent roughly three hours discussing 7 possible requirements and
7 similar or duplicate requirements to get a preliminary sense of WG member
thoughts on them. Output from this initial deliberation can be found in
published meeting notes <https://community.icann.org/x/NAe4Aw> .

 

Based on this experience, the leadership team believes that it will not be
effective to draft and edit in detail WG recommendations on hundreds of
possible requirements in real-time during WG meetings because doing so would
require an inordinate amount of time.  To progress possible requirements
through deliberation effectively while making best use of meeting time, the
leadership team has proposed the following approach to be tested over the
next 2-3 weeks.

 

Steps to progress possible requirements through deliberation



Each weekly WG meeting will include both 

(a)  some initial deliberation on a set of possible requirements, and 

(b)  further deliberation on previously-discussed possible requirements.

 

Deliberation on each possible requirement will be time-bounded during each
meeting to promote effective use of meeting time and progress through the
following steps:

 

1)      Initial deliberation will focus on raising and recording preliminary
thoughts about a set of possible requirements, including very similar or
duplicate possible requirements.

 

2)      Staff will create a poll to assess the WG's preliminary level of
support for draft recommendations derived from initial deliberation. WG
members will have 5 days to respond to the poll.

 

3)      After each poll closes, poll results and draft recommendations will
be posted on a wiki page created for each possible requirement within that
set.

 

4)      Those poll results and draft recommendations will be briefly
discussed during a subsequent WG meeting, allowing for further deliberation
at a conceptual level (that is, not word smithing).

 

5)      WG members will then have 5 days to suggest specific edits to draft
recommendations using the wiki page comment function (or if necessary, on
the WG email list).

 

6)      The leadership team will use suggested edits to refine draft
recommendations, attempting to develop proposed final text which reflects
rough consensus, to be confirmed by the WG.

 

These steps are illustrated below, showing deliberation on several sets of
possible requirements as they progress. For each set of possible
requirements, Steps 1-4 may be completed in two WG meetings over a period of
three weeks. Steps 5-6 rely upon the WG wiki and email to refine
recommendations and reach rough consensus without requiring extensive WG
meeting time.

 



 

The leadership team hopes that these steps will help us draft, determine
support for, and then edit in detail WG recommendations derived from
possible requirements in a time-effective manner, while keeping the
"pipeline" filled with initial deliberation on additional sets of possible
requirements.

 

We would like to test these proposed steps by using them to progress the
first set of possible requirements deliberated on at Hyderabad ("Set A"). To
start, we have created the following poll:

RDS PDP WG Possible Requirement Poll #1 - 17 Nov 2016

https://s.zoomerang.com/r/99FNX2W

All WG members are asked to respond to this first poll, ideally by 20
November (midnight UTC). Initial results will be shared during the WG's 22
November meeting, where we will introduce and answer questions about these
proposed steps, including how poll results will be used to inform further
deliberation. As this is our first poll, the poll will remain open through
25 November (midnight UTC).

 

During the WG's 22 and 29 November meetings, initial deliberation will
continue on two more sets of possible requirements to ramp up this proposed
process.


During the WG's 6 December meeting, the first poll results will be used to
continue deliberation on that set. Over the week(s) following that meeting,
WG feedback will be solicited to refine the wording of draft recommendations
and reach rough consensus on those for which there is at least rough
support.

 

We don't know how well this test will work.  It may need to be refined. Or
we may have to try a completely different approach.  In conducting this
test, we welcome feedback and new ideas. For now, all WG members are
strongly encouraged to visit the poll URL
<https://s.zoomerang.com/r/99FNX2W>  above and attempt to complete this
first poll, keeping in mind that all poll responses are preliminary and will
only be used to inform next-step deliberation on each of these possible
requirements.

 

 

The above proposal and poll will discussed during the WG's 22 November call.


A PDF of the above proposal and the poll itself can also be found on the
meeting page:

https://community.icann.org/x/v4-DAw

 

An updated list of possible requirements for initial deliberation will be
circulated separately and also posted on the meeting page.

 

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