[gnso-rpm-wg] FW: Timing of the WG calls: RySG conflict

[Susan Payne]

My email yesterday did not post to the list, so I am forwarding it for completeness, noting that Kathy has already acknowledged and I have provided the co-chairs with details of the RySG meeting schedule.

thanks

Susan Payne
Head of Legal Policy | Valideus Ltd

E: susan.payne at valideus.com<mailto:susan.payne at valideus.com>
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From: Susan Payne
Sent: 02 June 2016 18:48
To: J. Scott Evans ADOBE ; 'Phil Corwin'; 'Kathy Kleiman'; 'Mary Wong'
Cc: ntfy-gnso-rpm-wg at icann.org
Subject: Timing of the WG calls: RySG conflict

Dear co-chairs and Mary
As was briefly discussed on the call yesterday, the current timing of the RPMs WG calls conflicts with the scheduled bi-weekly calls of the Registry Stakeholder Group, which take place between 15:00 and 17:00 UTC [corrected times] every other Wednesday.  The RySG calls frequently include an hour long discussion of live issues with GDD staff, which is generally the second hour to accommodate staff's schedules and thus at the same time as the PDP WG call.  The next such meeting is on Wednesday 15 June and as a consequence most, if not all, of those WG members who participate in the RySG will be unable to join the WG call on 15 June, and many are likely to miss half of all WG calls due to this scheduling clash.

14  WG members identify themselves as members of the RySG.  In addition, there are a handful of others, including Jeff Neuman and myself who did not identify as RySG members when joining this WG but who do join the RySG calls as appointed representatives of RySG members.  This scheduling clash therefore affects a significant number of the WG members, and I offered to raise this with you on everyone's behalf (although some may also choose to make their own comments).

We would like to request some rescheduling of the PDP WG calls to accommodate the RySG participants.  I assume that a change of day is not possible, so I would like to suggest:

*         As a minimum, it would be very helpful if the one in four rotation to a later time for the WG call could coincide with the RySG call pattern - ie that the WG call which takes place at 2100UTC is on 15 June rather than 8 June (or in addition to it if that is easier than rescheduling this upcoming call) since this would mean that only every other RySG call is in conflict.

*         It would also be preferable for that remaining conflicting WG call to start an hour later at 1700 UTC, thereby avoiding the clash, if that does not significantly impact other WG participants.

Your consideration of this request would be greatly appreciated.

Many thanks

Susan Payne
Head of Legal Policy | Valideus Ltd
28-30 Little Russell Street
London, WC1A 2HN, United Kingdom

E: susan.payne at valideus.com<mailto:susan.payne at valideus.com>
D: +44 20 7421 8255
T: +44 20 7421 8299
M: +44 7971 661175

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