[gnso-rpm-wg] [Ext] Re: REMINDER re: Clarification re: Timing of Working Group Weekly Calls

Fri Nov 24 14:29:35 UTC 2017

Greg,

Thanks for the helpful suggesting and I’m flagging that for staff and the GNSO Secretariat to coordinate.

Kind regards,

Julie

From: Greg Shatan <gregshatanipc at gmail.com>
Date: Thursday, November 23, 2017 at 10:00 AM
To: Julie Hedlund <julie.hedlund at icann.org>
Cc: "gnso-rpm-wg at icann.org" <gnso-rpm-wg at icann.org>
Subject: [Ext] Re: [gnso-rpm-wg] REMINDER re: Clarification re: Timing of Working Group Weekly Calls

Julie, 

For those of us (not from APAC region) who participate in more than one of the current Working Groups, it would be helpful if the APAC-timed calls for the various groups were not all in the same week.  Perhaps this could be coordinated.

Thanks!

Greg Shatan

On Mon, Nov 20, 2017 at 1:23 PM, Julie Hedlund <julie.hedlund at icann.org> wrote:

Dear all,

Just a reminder that unless there are objections the meeting times will change to 1800 UTC and 0400 UTC due to the change from daylight saving time to standard time as noted below.  According to this suggestion the next call will be at 0400 UTC on Thursday, 30 November.

Kind regards,

Julie

From: gnso-rpm-wg <gnso-rpm-wg-bounces at icann.org> on behalf of Julie Hedlund <julie.hedlund at icann.org>
Date: Thursday, November 16, 2017 at 12:19 PM
To: "gnso-rpm-wg at icann.org" <gnso-rpm-wg at icann.org>
Subject: [gnso-rpm-wg] Updates RE: Clarification re: Timing of Working Group Weekly Calls

Dear all,

Just a few updates.  First, the meeting on Wednesday, 22 November will be canceled to avoid conflicts with those members in the US who may be traveling for the US Thanksgiving holiday.

Second, if we move the meeting time to 1800 UTC then to be consistent we should move the rotating APAC time for every 4th meeting currently at 0300 UTC to 0400 UTC.

Thus, we would like to hear from WG members if they have any concerns about moving the meeting times one hour ahead (1700 to 1800 UTC, and 0300 to 0400 UTC), noting that the next meeting on Thursday, 30 November is the APAC rotation.

Kind regards,

Julie 

From: gnso-rpm-wg <gnso-rpm-wg-bounces at icann.org> on behalf of Julie Hedlund <julie.hedlund at icann.org>
Date: Wednesday, November 15, 2017 at 2:17 PM
To: "BECKHAM, Brian" <brian.beckham at wipo.int>, "gnso-rpm-wg at icann.org" <gnso-rpm-wg at icann.org>
Subject: Re: [gnso-rpm-wg] [Ext] RE: Clarification re: Timing of Working Group Weekly Calls

Thanks for the feedback Brian and we do note the challenges.  If I recall correctly (and others can correct me if I am wrong) I think the original time was the consensus of a Doodle poll.  As always when using these polls while the time may have worked for a majority of respondents, it is unlikely that it worked for everyone.

Kind regards,

Julie

From: "BECKHAM, Brian" <brian.beckham at wipo.int>
Date: Wednesday, November 15, 2017 at 2:10 PM
To: Julie Hedlund <julie.hedlund at icann.org>, "gnso-rpm-wg at icann.org" <gnso-rpm-wg at icann.org>
Subject: [Ext] RE: Clarification re: Timing of Working Group Weekly Calls

Thanks Julie, 

>From Europe, moving the start of these calls from 6pm to 7pm (ending at 8:30 pm) makes consistent participation more difficult, though we will do our best.  

If anything, moving the calls an hour in the other direction would be better.

Brian 

From: gnso-rpm-wg [mailto:gnso-rpm-wg-bounces at icann.org] On Behalf Of Julie Hedlund
Sent: Wednesday, November 15, 2017 7:50 PM
To: gnso-rpm-wg at icann.org
Subject: [gnso-rpm-wg] Clarification re: Timing of Working Group Weekly Calls

Dear Working Group members,

Staff would like to point out that following the time change from daylight to standard time, it has been customary to change the time in UTC in order to preserve the original time of the meetings so that they stay at the same time as they were for most zones.  Thus, although today’s call (15 November) was set at 1700 UTC, if we followed our usual custom it would revert to 1800 UTC in order that the time remains at 1000 PST, 1300 EST, etc.  Note that some Working Group members did alert us to the fact that they assume the call would stay the same time and that they have conflicts if it is an hour earlier (as it was today).

Unless there are objections, staff would like to suggest that we follow that custom for future meetings of this Working Group, by which the next call would be at 1800 UTC on 22 November for 90 minutes.  

Kind regards,

Julie

Julie Hedlund, Policy Director

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