[Gnso-ssc] [Ext] Re: SSC Draft Standard Process for Nominations

[Emily Barabas]

Hi Renata,

Thanks. I’ve made a note of this item, so we can make sure to cover it when we discuss the document as a group.

Regarding the point below on flexibility, this document is indeed just a guideline which will to be adjusted by the SSC for each nomination depending on # of applications and external deadlines provided, and will still allow for flexibility in terms of individual appointments.

I look forward to discussing further.

Kind regards,
Emily

From: Renata Aquino Ribeiro <raquino at gmail.com>
Date: Tuesday 8 August 2017 at 04:36
To: Emily Barabas <emily.barabas at icann.org>
Cc: "gnso-ssc at icann.org" <gnso-ssc at icann.org>
Subject: Re: [Gnso-ssc] [Ext] Re: SSC Draft Standard Process for Nominations

Hi Emily

Thank you for the reply

The concern is really to have some flexibility of amount of days for reading according to the number of candidates. If this can be inferred from the text, it would be good.

I'm not sure yet when is this reading period outlined in the timeline. I understand organization of materials and survey has staff oversight but there is a period where we read candidates' materials in order to answer the survey so maybe that could be outlined.

As for business/working days, I remembered these can be different depending on which part of the world one is in so maybe just days is fine.

I could not locate the specific amendments on the text, maybe we can discuss them over the call.

Thanks



On Mon, Aug 7, 2017 at 6:08 AM, Emily Barabas <emily.barabas at icann.org<mailto:emily.barabas at icann.org>> wrote:
Hi Renata,

Thanks very much for your input. In response to the items raised below –

On travel support -- if the SSC is responsible for drafting a call for volunteers for an appointment, information will indeed be available about whether there will be travel support. Just a note, however, that this is not a GNSO decision.

On organization of the timeline -- the standard timeline is currently set up in calendar days because if there is a deadline associated with a particular appointment, this makes it easier to count backwards from the deadline to set target dates for each task. I definitely agree it will be important to make sure there are a sufficient number of business days available to complete each of the tasks. Since each assignment will have its own timeline, adjusted for factors including complexity of the assignment, number of candidates, and external deadlines, perhaps it makes sense to leave the sample timeline in calendar days, but note that it will be important to ensure that the SSC has a sufficient number of working days to complete each task in the assignment?

On the timeline item “SSC organizes candidate materials and determines information needed from SG/Cs” – It looks like this language should actually be adjusted. I took a look back at the Charter, which reads:

“Following receipt of the list of candidates, the SSC is expected to reach out to each SG/C to confirm affiliation as stated by candidates. Each SG/C should be provided with sufficient opportunity to provide this confirmation as well as any other information the SG/C deems useful for the SSC to consider as part of its evaluation.”

So, actually, this step should simply say “SSC organizes candidate materials,” as it will be up to the SG/C what input, if any, they provide beyond confirming affiliation, and not for the SSC to decide. Thanks for raising that. Some suggested edits are attached.

Regarding the amount of time for that task -- It will primarily be staff that organizes the materials to prepare for the SSC review and evaluation. Once staff has posted the application materials on the wiki, SSC members can begin their review of the applications, which can continue until the “Deadline for individual SSC members to evaluate candidates using survey tool.” Note that the timeline can be adjusted in each process depending on the factors noted above, and that the SSC will discuss and agree on a timeline for each assignment at the beginning of the assignment.

I hope this helps. I’ve made some suggested adjustments on the attached, and there will also be an opportunity to discuss further on an upcoming call.

Kind regards,
Emily



On 04/08/17 19:09, "Renata Aquino Ribeiro" <raquino at gmail.com<mailto:raquino at gmail.com>> wrote:

    Hello

    I'm in agreement with the text in general.
    I believe it SSC will be informed when appointees will be eligible to
    travel support or not by GNSO, that can be confirmed.

    And regarding the timeline proposed
    instead of x days, can we change to x business days ?

    I also find that the 1st item

    SSC organizes candidate materials and determines information needed
    from SG/Cs: T-28 (8 days to organize materials after receiving
    assignment)

    This means 8 days for reading materials?
    Maybe some processes will have more candidates than others so my
    suggestion would be 1 day per candidate
    Suggestion then would be
    (number of days to organize materials proportional to the number of
    candidates which have applied, considering at least 1 day to read each
    application and 8 days minimum to complete this task)

    Best,

    Renata


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