[Gnso-ssc] [Ext] Re: SSC Draft Standard Process for Nominations

[Renata Aquino Ribeiro]

Hi Emily

Thank you for the reply

The concern is really to have some flexibility of amount of days for
reading according to the number of candidates. If this can be inferred from
the text, it would be good.

I'm not sure yet when is this reading period outlined in the timeline. I
understand organization of materials and survey has staff oversight but
there is a period where we read candidates' materials in order to answer
the survey so maybe that could be outlined.

As for business/working days, I remembered these can be different depending
on which part of the world one is in so maybe just days is fine.

I could not locate the specific amendments on the text, maybe we can
discuss them over the call.

Thanks



On Mon, Aug 7, 2017 at 6:08 AM, Emily Barabas <emily.barabas at icann.org>
wrote:

> Hi Renata,
>
> Thanks very much for your input. In response to the items raised below –
>
> On travel support -- if the SSC is responsible for drafting a call for
> volunteers for an appointment, information will indeed be available about
> whether there will be travel support. Just a note, however, that this is
> not a GNSO decision.
>
> On organization of the timeline -- the standard timeline is currently set
> up in calendar days because if there is a deadline associated with a
> particular appointment, this makes it easier to count backwards from the
> deadline to set target dates for each task. I definitely agree it will be
> important to make sure there are a sufficient number of business days
> available to complete each of the tasks. Since each assignment will have
> its own timeline, adjusted for factors including complexity of the
> assignment, number of candidates, and external deadlines, perhaps it makes
> sense to leave the sample timeline in calendar days, but note that it will
> be important to ensure that the SSC has a sufficient number of working days
> to complete each task in the assignment?
>
> On the timeline item “SSC organizes candidate materials and determines
> information needed from SG/Cs” – It looks like this language should
> actually be adjusted. I took a look back at the Charter, which reads:
>
> “Following receipt of the list of candidates, the SSC is expected to reach
> out to each SG/C to confirm affiliation as stated by candidates. Each SG/C
> should be provided with sufficient opportunity to provide this confirmation
> as well as any other information the SG/C deems useful for the SSC to
> consider as part of its evaluation.”
>
> So, actually, this step should simply say “SSC organizes candidate
> materials,” as it will be up to the SG/C what input, if any, they provide
> beyond confirming affiliation, and not for the SSC to decide. Thanks for
> raising that. Some suggested edits are attached.
>
> Regarding the amount of time for that task -- It will primarily be staff
> that organizes the materials to prepare for the SSC review and evaluation.
> Once staff has posted the application materials on the wiki, SSC members
> can begin their review of the applications, which can continue until the
> “Deadline for individual SSC members to evaluate candidates using survey
> tool.” Note that the timeline can be adjusted in each process depending on
> the factors noted above, and that the SSC will discuss and agree on a
> timeline for each assignment at the beginning of the assignment.
>
> I hope this helps. I’ve made some suggested adjustments on the attached,
> and there will also be an opportunity to discuss further on an upcoming
> call.
>
> Kind regards,
> Emily
>
>
>
> On 04/08/17 19:09, "Renata Aquino Ribeiro" <raquino at gmail.com> wrote:
>
>     Hello
>
>     I'm in agreement with the text in general.
>     I believe it SSC will be informed when appointees will be eligible to
>     travel support or not by GNSO, that can be confirmed.
>
>     And regarding the timeline proposed
>     instead of x days, can we change to x business days ?
>
>     I also find that the 1st item
>
>     SSC organizes candidate materials and determines information needed
>     from SG/Cs: T-28 (8 days to organize materials after receiving
>     assignment)
>
>     This means 8 days for reading materials?
>     Maybe some processes will have more candidates than others so my
>     suggestion would be 1 day per candidate
>     Suggestion then would be
>     (number of days to organize materials proportional to the number of
>     candidates which have applied, considering at least 1 day to read each
>     application and 8 days minimum to complete this task)
>
>     Best,
>
>     Renata
>
>
>
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