[RDS-WHOIS2-RT-Leadership_Staff] ICANN 60

[Cathrin.BAUER-BULST at ec.europa.eu]

Dear Alice,

Many thanks for this info. The proposed breakfast solution sounds like a good idea to me. When you provide the costs of hosting formal sessions together with/separately from ICANN meetings, could you please also include the costs of informal meetings, including when hosted on the premises? That would give us a full range of options.

Thanks
Cathrin

From: rds-whois2-rt-leadership_staff-bounces at icann.org [mailto:rds-whois2-rt-leadership_staff-bounces at icann.org] On Behalf Of Alice Jansen
Sent: Wednesday, September 13, 2017 12:05 AM
To: RDS-WHOIS2-RT-Leadership
Subject: [RDS-WHOIS2-RT-Leadership_Staff] ICANN 60

Dear Alan, Susan, Cathrin,

Thank you for a productive discussion on the leadership call.
With respect to ICANN 60, we will prepare a doodle poll, as suggested on the call, that includes a set of dates. As Jean-Baptiste explained on the call, meeting room bookings, travel and catering incur costs that are charged to your budget. Since this was announced as an informal (i.e no remote participation and tech-services) get-together, we would like to suggest holding a Team breakfast at one of the supporting hotels to avoid costs of a meeting room (approx. 500/hour). Evenings are often busy for community members attending dinner or events. With the objective of releasing the doodle poll during or shortly after the plenary call scheduled for this Thursday, please let us know by close of business, September 13th, if you have any objections to this approach. Per my note<http://mm.icann.org/pipermail/rds-whois2-rt/2017-June/000017.html> sent in June, July 30th was the established deadline for scheduling formal ICANN 60 meetings, including travel and remote participation requests.
To inform your work plan discussions and assist with planning of your formal meetings in the future, we will provide you with costs estimates of a formal session held at an ICANN meeting vs. a formal session held outside of an ICANN meeting. May I also take this opportunity to announce that November 9th is the deadline for ICANN 61 scheduling and December 9th is the associated due date for travel requests. This information will be helpful as you discuss your work plan in Brussels.

Many thanks,

Kind regards

Alice

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