[RDS-WHOIS2-RT-Leadership_Staff] ACTION GG: RDS-WHOIS2-RT Attendance records

Alan Greenberg alan.greenberg at mcgill.ca
Tue Mar 6 03:06:51 UTC 2018 

Thanks Larisa,

I am copying Gisella on this and ask that she 
find a time for us to talk. If you are there on 
Thursday, there may be a spot in the afternoon that will work.

Alan

At 05/03/2018 07:34 PM, Larisa B. Gurnick wrote:
>Hi Alan,
>Thank you for note.  We appreciate your 
>attention and critical analysis on the 
><https://community.icann.org/display/WHO/Fact+Sheet>Fact 
>Sheet and the supporting data.  I understand 
>that the MSSI team has had 
>several  conversations with you and the 
>RDS-WHOIS2 review leadership team since the 
>start of your work, regarding how the attendance 
>information is captured. With your input and 
>suggestions, we continue to evolve this 
>important accountability and transparency tool 
>for all specific reviews.  In our view, the 
>objective is to provide an indication of how 
>individual review team members contribute to the 
>work, with attendance during calls and meetings 
>being only one aspect of a bigger picture.
>
>If your schedule would permit a 30-minute 
>meeting during ICANN61, we would like to show 
>you the data that we currently collect on review 
>team member attendance in each call and face to 
>face meeting.  I believe that it will provide 
>you with the information that you aim to get 
>from the detailed matrix that you 
>requested.  Understanding how busy you are, we 
>could do this on a conference call after ICANN61, instead.
>
>We would also welcome the opportunity to discuss 
>the value that you hope to derive from tracking 
>partial attendance during a plenary 
>call.  Having precise information about the 
>exact time that one spends on a plenary call may 
>be useful, but also could be misleading.  For 
>example,  a review team member could dial in for 
>only 15 minutes, during which he or she makes a 
>substantive presentation or update, which would 
>move the work of the review team 
>forward.    Similarly, a review team member may 
>have limited ability to attend plenary calls, 
>for which he or she makes up by listening to the 
>recordings, reading transcripts and offering 
>input via email lists.  In such circumstances 
>time on a call would not be reflective of 
>contributions made toward the work of the 
>team.  The opposite may also be true –“ just 
>because an individual has a high level of 
>attendance, that does not guarantee meaningful 
>contributions.  We are committed to making 
>improvements to yield more clear, consistent and 
>comparable information across all specific reviews.
>
>Looking forward to your response and seeing you in San Juan.
>
>Best,
>Larisa
>
>From: RDS-WHOIS2-RT-Leadership_Staff 
>[mailto:rds-whois2-rt-leadership_staff-bounces at icann.org] 
>On Behalf Of Alan Greenberg
>Sent: Sunday, March 04, 2018 6:19 PM
>To: RDS-WHOIS2-Leadership <rds-whois2-rt-leadership_staff at icann.org>
>Cc: Chris Disspain <chris at disspain.uk>
>Subject: Re: [RDS-WHOIS2-RT-Leadership_Staff] 
>APPROVAL NEEDED: Fact sheets (as of 31 Jan 2018)
>
>(I am copying Chris Disspain on this.)
>
>I am increasingly uncomfortable with the 
>attendance figures we are publishing, and feel I 
>need to understand them better. Specifically, I 
>am having a hard time reconciling what the 
>numbers say with my perceptions. I know that 
>combining the F2F meetings with the calls 
>accounts for part of that, but not completely.
>
>I would appreciate having a detailed matrix of 
>Plenary Call attendance, Members in one axis, 
>plenary calls in the other. with entries 
>reflecting if the person was there or not (a 1 
>for there). For a number of people, we have 
>regularly seen that they join the call 
>relatively late. For those, the entry should 
>reflect the part of the call that they attended. 
>This should not be too difficult to do - if the 
>person was not there when the call starts and 
>ends, it is pretty simple to skip ahead in the 
>Adobe Connect recording an get a rough estimate 
>of when they arrived/left (to the nearest third or quarter is fine).
>
>Clearly this will take a bit of time to do, but 
>once done, updating it will be easy. We should 
>have it done before the F2F in Brussels so it 
>can be discussed there if necessary.
>
>Alan
>
>At 01/03/2018 12:17 PM, Jean-Baptiste Deroulez wrote:
>
>
>Dear Leaders,
>
>As mentioned on the leadership call, please 
>review the attached revised version of the participation fact sheet.
>
>Kind regards,
>
>Jean-Baptiste
>From: RDS-WHOIS2-RT-Leadership_Staff 
><<mailto:rds-whois2-rt-leadership_staff-bounces at icann.org>rds-whois2-rt-leadership_staff-bounces at icann.org> 
>on behalf of Jean-Baptiste Deroulez 
><<mailto:jean-baptiste.deroulez at icann.org>jean-baptiste.deroulez at icann.org>
>Date: Thursday, March 1, 2018 at 5:36 PM
>To: RDS-WHOIS2-Leadership 
><<mailto:rds-whois2-rt-leadership_staff at icann.org>rds-whois2-rt-leadership_staff at icann.org>
>Subject: [RDS-WHOIS2-RT-Leadership_Staff] 
>APPROVAL NEEDED: Fact sheets (as of 31 Jan 2018)
>
>Dear Leaders,
>
>Please find attached the latest versions of the 
>“Fact Sheet Milestonesâ€and “Fact Sheet 
>Attendance” (as of 3of 31 January 2018).
>
>Thank you for reviewing and confirming, by 
>Wednesday 7 March 2018 COB, that these documents 
>can be posted on the wiki: 
><https://urldefense.proofpoint.com/v2/url?u=https-3A__community.icann.org_display_WHO_Fact-2BSheet&d=DwMGaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=a5VfrQZP4r0Kte2xBJT17IgRyRBHECC3vHSuFP_QBqD22G4dgkHhRZBEhshbjycD&m=VizGaIDscvOF7rJydC3BaSD0AGYSxDkUmbFTq1hx6rI&s=P0IvIoEZdKUAMaHiLGqEvj8XxcA5HvjsnyHx_4Ec4PY&e=>https://community.icann.org/display/WHO/Fact+Sheet[community.icann.org] 
>.
>
>Kind regards,
>
>Jean-Baptiste
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