[RDS-WHOIS2-RT-Leadership_Staff] FW: Additional budget question
Alan Greenberg
alan.greenberg at mcgill.ca
Tue May 22 03:26:12 UTC 2018
I do believe that having you and Becky on a
future Leadership call (perhaps next week but will confirm) would be useful.
Some of this is still clear as mud. Was there an
explicit amount in the FY18 budget for this
review. If so, it would be nice to know just how much we came in UNDER budget.
For FY9, several comments:
- at the current run rate of about $60k for two
F2F meetings, the FY19 budget seems to allow for
5 F2F meetings, that is not likely to happen.
- although we have not discussed engaging a
consultant recently, we were told that the
"drop-dead date was something like last January.
Even if that is not the case, I think the RT
needs to discuss whether we are likely to engage
a consultant. If not, there is no need to allow the $200k in the FY19 budget.
Clearly in my mind, if ICANN is serious about RTs
taking control of their budgets, ad this RT
certainly has tried to do, wouldn't it make sense
to involve us in the budget planning for future
years? To be clear, if you expect us to act as
responsible adults, treat us that way.
Alan
At 20/05/2018 01:05 PM, Larisa B. Gurnick wrote:
>Hello Alan, Susan and Cathrin,
>Thank you for taking the time to discuss your
>concerns about the Public Comment on Short-term
>Options to Adjust the Timing on Specific Reviews.
>In response, we have put together the below
>summary and information, addressing requests ##
>153, 156 and 157 on the
><https://community.icann.org/display/WHO/Leadership+Meeting+-+Tracking+Tool>Leadership
>Meeting Tracking Tool.
>
>Questions:
>Alan wrote in an
><https://mm.icann.org/pipermail/rds-whois2-rt-leadership_staff/2018-May/000375.html>email
>on Wed May 16 00:46:36 UTC 2018: “I believe
>the presentation in the document is not
>accurate. It says "the Review Team planned to
>defer some of its work" whereas in fact the ToR
>says that "the review team may choose to defer
>some or all of its work in relation to the..."
>The work "MAY is critical as we have not made
>any such decision. as reflected in the later
>statement "Should any work be deferred".
>Moreover, I do not believe that the financial
>details presented with the options are accurate
>(although I never did receive the financial
>details that were asked for ages ago).â€
>
>Additionally, in an
><https://mm.icann.org/pipermail/rds-whois2-rt-leadership_staff/2018-May/000377.html>email
>on Thu May 17 02:00:08 UTC 2018: “The budget
>on the Factsheet shows a total of $690,000.
>Expenses started in June 2017, which fell in
>FY17. As ICANN budgets annually, can you please
>provide the details of exactly how much was
>budgeted in FY17 and FY18 as well as the total
>expenses for FY17 and as I previously requested
>the FY18 expenses up until the end of April
>(covering the 2nd Brussels F2F), as well as what
>is in the original draft FY19 budget. If the
>revised FY19 budget for the RDS-WHOIS2 Review is
>known, please provide that as well.â€
>
>ICANN org response regarding Terms of
>Reference: the public comment documents are
>being updated to include the exact language from
>the Terms of Reference. We will let you know
>when the posting has been completed, current target is 22 May.
>
>ICANN org response regarding financial details
>and the additional questions noted in Alan’s
><https://mm.icann.org/pipermail/rds-whois2-rt-leadership_staff/2018-May/000377.html>email
>on Thu May 17 02:00:08 UTC 2018:
>Option B and C are estimated to result in a savings of $460,000 in FY19.
>
>RDS-WHOIS2 Review Envelope was $690,000 to cover
>the work of the review team from start to
>finish, regardless of the fiscal year - consisting of:
> * Travel &
> Catering
> $340,000
> * Professional Services – Review Team
> component $200,000
> * Professional Services – Contraactors
> engaged by ICANN org to support RT work $150,000
>
>This envelope was calculated based on past
>experience and available information at the
>time. Travel & Catering assumption was based on
>21 Review Team members (the maximum number
>according to the Bylaws). We had briefed you on
>the RDS-WHOIS2 review envelope in July 2017, at the start of your work.
>
>FY17 - As the Review Team was appointed in June
>2017, at the end of Fiscal Year 2017, there were
>minimal expenses in that Fiscal Year -
>$15,000. Additionally, in FY17 the review
>budget allocation was handled at an aggregate
>basis, not by review. The expenses of $15,000
>related to an informal meeting that took place
>at ICANN59 in Johannesburg. These expenses are
>reflected on the Travel & Catering Expenses Summary (see attached).
>
>FY18 - During the current fiscal year, the
>Review Team had two face-to-face meetings and
>incurred expenses of $54,000 as of 30 April
>2018. Some additional expenses pertaining to
>the April 2018 meeting are expected to come
>through in May 2018, estimated at $7,500. The
>Review Team has not opted to engage any outside
>experts, therefore the professional services
>allocation of $200,000 (Review Team component)
>has not been used. ICANN org has engaged a
>contractor to support Review Team’s
>substantive work, at a cost of $46,000.
>
>This means that since the start of the review, a
>total of approximately $115,000 has been spent
>as of 30 April 2018; with an additional $7,500
>yet to be reflected. The expected unspent funds
>at the end of FY18 would be $568,000.
>
>FY19 - In the FY19 budget, to achieve
>predictability in review expenditures and
>exercise fiscal responsibility, we planned to
>implement a new “standard†assumption of 10
>supported travelers for each review. This
>assumption aligns closely with the actual number
>of RDS-WHOIS2 team, which has 10 review team
>members. Thus, the FY19 Proposed Budget for
>this review is $460,000 (Travel & Catering
>$160,000; Professional Services total of
>$300,000 – RT component and contractor engagged
>by ICANN org). Based on the run rate during
>FY18, the current work plan, and especially
>because of the leadership’s focus on fiscal
>control, the budgeted amount is expected to meet
>the needs of the review team. The RDS-WHOIS2
>made significant progress while controlling costs.
>
>We understand from our Finance colleagues that
>they will publish the FY19 Operating Plan and
>Budget Proposed for Adoption by the Board on Monday, 21 May.
>
>To summarize, the estimated savings of $460,000
>used for Options B and C represents the amount
>of funding for the work of the RDS-WHOIS2 Review
>Team that may not be needed, IF either of those
>options would be agreed upon by the ICANN
>community and the Review Team. A chart
>summarizing this information is posted below.
>
>We realize that at this late stage in FY18, the
>cost saving in FY18 is not relevant to the
>presented options and will remove references to
>FY18 savings from the Public Comment
>posting. This applies to Option C and will be
>reflected in the updated Public Comment. (Same applies to ATRT3 Option C.)
>
>A detailed accounting of the actual Travel &
>Catering expenses incurred since the start of
>the Review has been updated to include April
>data and is attached. It includes expenses by
>category (airfare/travel, hotel, per diem, and
>catering) by month, and supports the expense
>figures noted above. I highlight that in
>response to the Review Team’s earlier request
>for more detailed financial information than
>what was shown on the original Fact Sheet, an
>“Expenses†Fact Sheet was developed and has
>been posted on a quarterly basis since September
>2017. With the help of our Finance colleagues,
>we have made several improvements to this
>detailed information, to align with ICANN’s
>fiscal years. We hope that you find this
>information useful. Please note that it is
>posted on the wiki as part of the quarterly
>updates of the <https://community.icann.org/display/WHO/Fact+Sheet>Fact Sheet.
>ICANN response to other items:
>The public comment documents are being updated
>to include the actual language provided by the
>ccNSO in their notice about their decision not
>to appoint members to the RDS-WHOIS2 Review Team.
>
>After you’ve had a chance to review this
>information, along with the upcoming publication
>of the FY19 Operating Plan and Budget Proposed
>for Adoption by the Board, should you have
>additional questions or concerns, Becky Nash and
>I can join your leadership call or make other
>arrangements to discuss with you when convenient.
>
>Thank you,
>Larisa
>
>Chart summarizing the financial details discussed above:
>
>[]
>
>
>-----Original Message-----
>From: RDS-WHOIS2-RT-Leadership_Staff
>[<mailto:rds-whois2-rt-leadership_staff-bounces at icann.org>mailto:rds-whois2-rt-leadership_staff-bounces at icann.org]
>On Behalf Of MSSI Secretariat
>Sent: Thursday, May 17, 2018 1:20 PM
>To: Alan Greenberg <<mailto:alan.greenberg at mcgill.ca>alan.greenberg at mcgill.ca>
>Cc: RDS-WHOIS2-Leadership
><<mailto:rds-whois2-rt-leadership_staff at icann.org>rds-whois2-rt-leadership_staff at icann.org>
>Subject: Re: [RDS-WHOIS2-RT-Leadership_Staff] Additional budget question
>
>Dear Alan,
>
>Thank you very much for your note. I would like
>to acknowledge receipt of your requests sent to
>us yesterday and today, and to let you know that
>we understand the urgency of these matters and
>are working diligently to try to address them.
>
>We’ll keep you posted on the progress we are
>making towards providing you with responses on your requests.
>
>Kind regards,
>MSSI team
>
>
>
>On 5/16/18, 9:01 PM,
>"RDS-WHOIS2-RT-Leadership_Staff on behalf of
>Alan Greenberg"
><<mailto:rds-whois2-rt-leadership_staff-bounces at icann.org
>on behalf of
>alan.greenberg at mcgill.ca>rds-whois2-rt-leadership_staff-bounces at icann.org
>on behalf of alan.greenberg at mcgill.ca> wrote:
>
> To RDS-WHOIS2-RT MSSI staff,
>
> The budget on the Factsheet shows a total of $690,000. Expenses
> started in June 2017, which fell in FY17.
>
> As ICANN budgets annually, can you please provide the details of
> exactly how much was budgeted in FY17 and FY18 as well as the total
> expenses for FY17 and as I previously requested the FY18 expenses up
> until the end of April (covering the 2nd Brussels F2F), as well as
> what is in the original draft FY19 budget. If the revised FY19 budget
> for the RDS-WHOIS2 Review is known, please provide that as well.
>
> Please log this as a formal request and
> treat it as extremely high priority.
>
> Alan
>
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