[RDS-WHOIS2-RT] RDS-WHOIS2 Review Team Plenary Call #13 8 December 2017 - 13:30 UTC

[Jean-Baptiste Deroulez]

Dear Review Team Members,

Following today’s plenary call, please find below the identified action items and decisions reached:

DECISIONS REACHED:

Plenary call agenda:

  *   Review Team to hold meetings on Mondays and Fridays every two weeks. If an agenda does not require two plenary calls, one out of two will be cancelled.
  *   Plenary call on Monday 8 is cancelled, but time will be available if any subgroup wishing to hold a call at the time previously reserved for the plenary call.
  *   Any subgroup leader wishing to hold a call in that reserved time slot should contact staff no later than 9 December to schedule the subgroup call and send out a call notice.
  *   Upcoming plenary calls: January 5, and 8.

ICANN61 & Face-to-Face Meetings:

  *   Review Team will not hold a face-to-face meeting in San Juan.
  *   Leadership to identify need for face-to-face meeting to complete tasks planned for 1H18.
Subgroups Matrix

  *   New deadline to submit subgroup first pass documents: January 2, 2018
  *   Subgroup first pass planning documents to be posted on subgroup wiki pages.
Terms of Reference & work plan:

  *   Any member who does not respond with an objection by the due date is assumed to approve.

ACTION ITEMS:
Terms of Reference:

  *   "Replacement and Removal of Members": add text from operating standards: "Depending on the remaining time of a review, or any other factors, the relevant SO/AC may choose not to nominate a replacement candidate."

  *   On page 18, first paragraph, delete "by ICANN Organization"

  *   Update hyperlink to final version of Limited Scope Proposal

  *   Update table in Appendix 2 to remove references to Actions and green highlighted comments in right-most column
  *   ICANN org to send updated ToR and Work Plan to RT with a last call for edits/comments to the list.
  *   Alan to send the review team a call for consensus to adopt the ToR and Work Plan.
  *   Every RT member to respond to Alan's email no later than Tuesday 12 Dec.
Subgroups Matrix

  *   ICANN org to send out an email to Rec#10 subgroup pointing out that Volker will not be able to address the issue until mid-January. Susan volunteering to join the subgroup. ICANN org to update matrix.

Kind regards,

Jean-Baptiste

From: RDS-WHOIS2-RT <rds-whois2-rt-bounces at icann.org> on behalf of Jean-Baptiste Deroulez <jean-baptiste.deroulez at icann.org>
Date: Friday, December 8, 2017 at 9:35 AM
To: RDS WHOIS2-RT List <rds-whois2-rt at icann.org>
Subject: [RDS-WHOIS2-RT] RDS-WHOIS2 Review Team Plenary Call #13 8 December 2017 - 13:30 UTC

Dear Review Team Members,

In preparation for your call #13[community.icann.org]<https://urldefense.proofpoint.com/v2/url?u=https-3A__community.icann.org_display_WHO_Meeting-2B-252313-2B-2D-2B8-2BDecember-2B2017&d=DwMGaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=a5VfrQZP4r0Kte2xBJT17IgRyRBHECC3vHSuFP_QBqD22G4dgkHhRZBEhshbjycD&m=X0eUX9BN81x3woAIFMtpE2ZRxfeAFGnb1cb6uJmXrjM&s=HKPlEG01Sl-gvU--iHfBqHK5HFRLMKWLByWRLD4HXZM&e=>, scheduled for today, Friday 8 December – 13:30-15:00 UTC, please find below a suggested agenda:

1. Welcome, roll-call, SoI updates
2. Terms of Reference and work plan
3. Subgroup kick-off & next steps
4. ICANN61 Scheduling
5. A.O.B.

Regarding item 4. ICANN61 Scheduling, RDS-WHOIS2 leaders would like to invite you to have a look at your agendas prior to the call and confirm whether you would be available for a face-to-face meeting at the following dates:

  *   March 8 & 9 2018 (Wednesday, Thursday)
  *   March 16 & 17 2018 (Friday, Saturday)

You should all have received dial-in details to join this call. If not, please contact us off list at rds-whois2-staff at icann.org<mailto:rds-whois2-staff at icann.org> and we will make sure to send you a copy. Please feel free to join 20 minutes early to confirm your Adobe Connect and audio connections, if you wish.

As always, feel free to contact us should you have any questions or concerns.

Kind regards,

Jean-Baptiste Deroulez

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