[RDS-WHOIS2-RT] RDS-WHOIS2 Review Team Plenary Call #2 13 July 2017 - ACTION ITEMS

Thu Jul 13 17:11:43 UTC 2017

Dear RDS-WHOIS2-RT members,

Following today’s plenary call #02<https://community.icann.org/display/WHO/Meeting+%25232+-+13+July>, please find below the identified action items<https://community.icann.org/display/WHO/Plenary+Action+Items>:

  *   RT agreed to interim leadership structure with Alan, Cathrin, and Susan to liaise together to determine the structure of the interim leadership.
  *   RT discussed its Plenary call schedule and team member participation over July and August due to the summer holidays.  It was determined to poll the RT members on their availability for upcoming plenary calls to decide if the schedule should be changed to every other week and or extended to 90 mins. A Doodle poll has been created to capture availability so a decision can be reached in the next coming weeks.  Any modifications to the meeting schedule would be in place until the first FtoF meeting in October. See below.
  *   RT confirmed its first Face-to-Face: October 2-3 2017. RT members will be contacted by ICANN Constituency Travel to make their arrangements and other meeting details to be sent out to Review Team by Staff Support.
  *   RT discussed holding a formal meeting at ICANN60 and determined that an informal meeting of those who will be attending the ICANN might be a better option depending on the number of RT members who are already attending the ICANN meeting.  A Doodle poll has been created to identify who on the RT will be in Abu Dhabi. See below.
  *   Staff to circulate the ToR template, once finalized, with the review team.

Therefore, you are kindly invited to confirm your availability for the upcoming plenary calls via this doodle poll: https://doodle.com/poll/s7578gdsfwc24ik3, so as your presence at ICANN60 via this doodle poll: http://doodle.com/poll/x4ufnf7xpv486a84.

As requested in the chat today, please find below the links to background materials requested during Tuesday’s informal gathering of Review Team members are given below.

  1.  WHOIS Review Implementation Reports[community.icann.org]<https://urldefense.proofpoint.com/v2/url?u=https-3A__community.icann.org_display_WHO_WHOIS-2BReview-2BImplementation-2BHome&d=DwMGaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=a5VfrQZP4r0Kte2xBJT17IgRyRBHECC3vHSuFP_QBqD22G4dgkHhRZBEhshbjycD&m=jxR_RzsWJ0uP2RZQhkxhSXyHvzpsC2hhm-F-AgscOVc&s=xl2PRBZpJzZ5On0CRoXFtbTHPPM6ARQNBtZM5dfWZHI&e=>, including the most recent
- Executive Summary of Implementation Report[community.icann.org]<https://urldefense.proofpoint.com/v2/url?u=https-3A__community.icann.org_download_attachments_54691767_WHOIS-2520Recs-25201-5F16-252030Sept2016.pdf&d=DwMGaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=a5VfrQZP4r0Kte2xBJT17IgRyRBHECC3vHSuFP_QBqD22G4dgkHhRZBEhshbjycD&m=jxR_RzsWJ0uP2RZQhkxhSXyHvzpsC2hhm-F-AgscOVc&s=etH2UxMMiBFS7KML9fpbUh_43Tew4ewVZ5jjWUJV9dM&e=>
- Detailed Implementation Report[community.icann.org]<https://urldefense.proofpoint.com/v2/url?u=https-3A__community.icann.org_download_attachments_54691767_WHOIS-2520Quarterly-2520Summary-252031December2016.pdf&d=DwMGaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=a5VfrQZP4r0Kte2xBJT17IgRyRBHECC3vHSuFP_QBqD22G4dgkHhRZBEhshbjycD&m=jxR_RzsWJ0uP2RZQhkxhSXyHvzpsC2hhm-F-AgscOVc&s=kKQxjrKJ2jRLU8pMgdQLiDfayuJDofnSA-ivoH9W1PM&e=>
  2.  Final Report from the Expert Working Group on Internationalized Registration Data (IRD)[whois.icann.org]<https://urldefense.proofpoint.com/v2/url?u=http-3A__whois.icann.org_sites_default_files_files_ird-2Dexpert-2Dwg-2Dfinal-2D23sep15-2Den.pdf&d=DwMGaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=a5VfrQZP4r0Kte2xBJT17IgRyRBHECC3vHSuFP_QBqD22G4dgkHhRZBEhshbjycD&m=jxR_RzsWJ0uP2RZQhkxhSXyHvzpsC2hhm-F-AgscOVc&s=5KlUi8wwL-mMCDoJPm9R76mBHZQJ3UNWh7M09EpWN3M&e=> (2015) and ICANN BoardApproval and Next Steps for the IRD Final Report[icann.org]<https://urldefense.proofpoint.com/v2/url?u=https-3A__www.icann.org_resources_board-2Dmaterial_resolutions-2D2016-2D03-2D10-2Den-231.e&d=DwMGaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=a5VfrQZP4r0Kte2xBJT17IgRyRBHECC3vHSuFP_QBqD22G4dgkHhRZBEhshbjycD&m=jxR_RzsWJ0uP2RZQhkxhSXyHvzpsC2hhm-F-AgscOVc&s=gumfPNZ5bTBymKHp2E2cInH9JKZAD36opjWWR-T9-6U&e=>
  3.  RDS/WHOIS Accuracy Reporting System (ARS) Project[whois.icann.org]<https://urldefense.proofpoint.com/v2/url?u=https-3A__whois.icann.org_en_whoisars&d=DwMGaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=a5VfrQZP4r0Kte2xBJT17IgRyRBHECC3vHSuFP_QBqD22G4dgkHhRZBEhshbjycD&m=jxR_RzsWJ0uP2RZQhkxhSXyHvzpsC2hhm-F-AgscOVc&s=eFYnGDO57LN5gponbg72svnqx_2GycrM9d7Uzd8HBd8&e=> website, including
- ARS Phase 2[whois.icann.org]<https://urldefense.proofpoint.com/v2/url?u=https-3A__whois.icann.org_en_whois-2Dars-2Dphase-2D2-2Dreporting&d=DwMGaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=a5VfrQZP4r0Kte2xBJT17IgRyRBHECC3vHSuFP_QBqD22G4dgkHhRZBEhshbjycD&m=jxR_RzsWJ0uP2RZQhkxhSXyHvzpsC2hhm-F-AgscOVc&s=qpryIiOUmH9XonNY3n2Q3CMI2AzvKe8ujSwPC7S71DA&e=> Reporting System Overview
- The most recent WHOIS ARS Phase 2 Cycle 4 Report (June 2017)[whois.icann.org]<https://urldefense.proofpoint.com/v2/url?u=https-3A__whois.icann.org_sites_default_files_files_Whois-2Dars-2Dphase-2D2-2Dreport-2Dcycle-2D4-2D12June17.pdf&d=DwMGaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=a5VfrQZP4r0Kte2xBJT17IgRyRBHECC3vHSuFP_QBqD22G4dgkHhRZBEhshbjycD&m=jxR_RzsWJ0uP2RZQhkxhSXyHvzpsC2hhm-F-AgscOVc&s=YqNu2MOHErd2NsgQcB3YTf2IFX9glRlC6DR3JB6S5z0&e=>
- WHOIS ARS Phase 2 Cycle 3 Report Webinar Presentation[whois.icann.org]<https://urldefense.proofpoint.com/v2/url?u=https-3A__whois.icann.org_en_file_whois-2Dars-2Dphase-2D2-2Dcycle-2D3-2Dreport-2Dwebinar-2Dpresentation&d=DwMGaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=a5VfrQZP4r0Kte2xBJT17IgRyRBHECC3vHSuFP_QBqD22G4dgkHhRZBEhshbjycD&m=jxR_RzsWJ0uP2RZQhkxhSXyHvzpsC2hhm-F-AgscOVc&s=DudGPcb2P9RuTbPtsGExUNfOIJ1SRIdcqgAFP97R0bM&e=>
  4.  As referenced by the ICANN Bylaws, Section 4.6, on RDS Review[icann.org]<https://urldefense.proofpoint.com/v2/url?u=https-3A__www.icann.org_en_system_files_files_adopted-2Dbylaws-2D27may16-2Den.pdf&d=DwMGaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=a5VfrQZP4r0Kte2xBJT17IgRyRBHECC3vHSuFP_QBqD22G4dgkHhRZBEhshbjycD&m=jxR_RzsWJ0uP2RZQhkxhSXyHvzpsC2hhm-F-AgscOVc&s=Ogv0i_dwoM1qTrA2sZXsjg1T7svD9rhbsZsP_k2lJSs&e=>, the latest OECD Guidelines on the Protection of Privacy and Transborder Flows of Personal Data[oecd.org]<https://urldefense.proofpoint.com/v2/url?u=https-3A__www.oecd.org_sti_ieconomy_2013-2Doecd-2Dprivacy-2Dguidelines.pdf&d=DwMGaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=a5VfrQZP4r0Kte2xBJT17IgRyRBHECC3vHSuFP_QBqD22G4dgkHhRZBEhshbjycD&m=jxR_RzsWJ0uP2RZQhkxhSXyHvzpsC2hhm-F-AgscOVc&s=bTHeho45qJx5Cn4pjSUO3r2A4pUMn7arO8bLi3JzCUk&e=> (2013)

Links to these and other key documents can be found on your wiki’s Background Materials page: https://community.icann.org/display/WHO/Background+Materials[community.icann.org]<https://urldefense.proofpoint.com/v2/url?u=https-3A__community.icann.org_display_WHO_Background-2BMaterials&d=DwMGaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=a5VfrQZP4r0Kte2xBJT17IgRyRBHECC3vHSuFP_QBqD22G4dgkHhRZBEhshbjycD&m=jxR_RzsWJ0uP2RZ>, including general background on WHOIS/RDS and a glossary of terms; current WHOIS/RDS policies, contractual requirements, advisories, compliance materials, and related procedures; annual reports on WHOIS improvements and associated materials (such as data generated by the Accuracy Reporting System); and quarterly WHOIS Review Implementation reports.

To make it easy for you to find background materials, this wiki page will be maintained with links to additional materials that the Review Team may request during this review.

We look forward to another productive plenary call with you,

Kind regards,

Jean-Baptiste

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