[RDS-WHOIS2-RT] Request to Remove RDS-WHOIS2 Review from Short-term options Public Comment

[Alan Greenberg]

Hi Erika,

If you look at the FactSheet (latest at 
https://community.icann.org/download/attachments/64084088/RDS%20Fact%20Sheet%20%2828Mar2018%29.pdf), 
you will see that the original budget of $690k was comprised of three items:

$200k for contract services - an external consultant to do studies of 
some other work.

$340k for travel

$150k for ICANN Org support

The $200k external contract is something that we have not found the need for.

Our estimated travel is $170k, just about what you would expect given 
that the RT size is half of what was allowed for in the original 
budget (we have 10 people and in theory, we could have had 21).

The ICANN Org costs we expect to come in at under $100k based on what 
we have seen to date.

So the delta of $400k comes largely from not hiring and external 
consultant, having a small team, and a modest savings on staff time 
compared to what was originally estimated.

Alan


At 02/06/2018 12:25 AM, Erika Mann wrote:
>Alan - the original 600K may include money spent for ICANN ORG 
>employees and for technical assistance. Maybe we should include a 
>placeholder for an assumed number X.
>Erika
>
>Sent from my iPhone
>
>On Jun 2, 2018, at 5:04 AM, Alan Greenberg 
><<mailto:alan.greenberg at mcgill.ca>alan.greenberg at mcgill.ca> wrote:
>
>>During our meeting last Monday, we decided to request that ICANN 
>>Org remove the RDS-WHOIS2 from the Public Comment(PC) on Short-Term 
>>Options to Adjust the Timeline for Specific Reviews.
>>
>>Part of the argument for doing so is that we will be almost 
>>finished the bulk of our work by the time the PC completes, and the 
>>other part is that the financial savings that the PC presume from 
>>our changing scope or pausing the review - $460k is far too high.
>>
>>For this 2nd part, I have summarized our past and projected 
>>expenses. If the RT does not agree with these projections, they 
>>must be adjusted prior to us making the request (which I hope we 
>>can do next Monday).
>>
>>Facts/Assumptions:
>>
>>We had a cost of $15k for the Abu Dhabi meeting (people were 
>>brought in even though we did not end up having a formal meeting).
>>
>>We have had 2 F2F meetings to date at a cost of about $30k each. To 
>>complete its final report, the RT will need the planned F2F meeting 
>>in July, and possibly another F2F to complete the final report, 
>>potentially in November.
>>
>>We have currently spent about $46k on external contract support 
>>(largely Lisa) and I have projected another $40k presuming a large 
>>part of the work has already been carried out, but there may be 
>>some editing and other needs near the end.
>>
>>It is possible that we may want to bring several people to the 
>>March 2019 ICANN meeting to formally present the report. I have 
>>allowed $20k for that (per person costs will be higher than our 
>>Brussels meetings)
>>
>>For general contingency I have added $19k, and also an additional 
>>$30k in case, for whatever reason, we need one more F2F meeting.
>>
>>The original review budget allowed $200k for an external study, but 
>>there is no indication that this will be used.
>>
>>That results in a total Review Budget $290 compared to the original 
>>ICANN estimate of $690k. The FY breakdown is: FY17: $15k; FY18: 
>>$130k; FY19: $145k.
>>
>>MSSI has reviewed this and presuming the assumptions of number of 
>>meetings and no external contract is correct, they believe that 
>>this is reasonable.
>>
>>Are there any questions, and do you feel comfortable proceeding on 
>>this basis?
>>
>>THIS WILL BE DISCUSSED DURING OUR MONDAY MEETING. IF YOU CANNOT 
>>ATTEND, PLEASE SEND COMMENTS AHEAD OF TIME.
>>
>>Alan
>>_______________________________________________
>>RDS-WHOIS2-RT mailing list
>><mailto:RDS-WHOIS2-RT at icann.org>RDS-WHOIS2-RT at icann.org
>>https://mm.icann.org/mailman/listinfo/rds-whois2-rt
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