[RDS-WHOIS2-RT] Request to Remove RDS-WHOIS2 Review from Short-term options Public Comment

[Erika Mann]

Understood, I re-checked, you're correct Alan.

Kind regards,
Erika

On Sat, Jun 2, 2018 at 6:49 AM, Alan Greenberg <alan.greenberg at mcgill.ca>
wrote:

> Hi Erika,
>
> If you look at the FactSheet (latest at https://community.icann.org/
> download/attachments/64084088/RDS%20Fact%20Sheet%20%2828Mar2018%29.pdf
> <https://community.icann.org/download/attachments/64084088/RDS%20Fact%20Sheet%20(28Mar2018).pdf>
> ), you will see that the original budget of $690k was comprised of three
> items:
>
> $200k for contract services - an external consultant to do studies of some
> other work.
>
> $340k for travel
>
> $150k for ICANN Org support
>
> The $200k external contract is something that we have not found the need
> for.
>
> Our estimated travel is $170k, just about what you would expect given that
> the RT size is half of what was allowed for in the original budget (we have
> 10 people and in theory, we could have had 21).
>
> The ICANN Org costs we expect to come in at under $100k based on what we
> have seen to date.
>
> So the delta of $400k comes largely from not hiring and external
> consultant, having a small team, and a modest savings on staff time
> compared to what was originally estimated.
>
> Alan
>
>
>
> At 02/06/2018 12:25 AM, Erika Mann wrote:
>
> Alan - the original 600K may include money spent for ICANN ORG employees
> and for technical assistance. Maybe we should include a placeholder for an
> assumed number X.
> Erika
>
> Sent from my iPhone
>
> On Jun 2, 2018, at 5:04 AM, Alan Greenberg <alan.greenberg at mcgill.ca >
> wrote:
>
> During our meeting last Monday, we decided to request that ICANN Org
> remove the RDS-WHOIS2 from the Public Comment(PC) on Short-Term Options to
> Adjust the Timeline for Specific Reviews.
>
> Part of the argument for doing so is that we will be almost finished the
> bulk of our work by the time the PC completes, and the other part is that
> the financial savings that the PC presume from our changing scope or
> pausing the review - $460k is far too high.
>
> For this 2nd part, I have summarized our past and projected expenses. If
> the RT does not agree with these projections, they must be adjusted prior
> to us making the request (which I hope we can do next Monday).
>
>
>
> *Facts/Assumptions: *We had a cost of $15k for the Abu Dhabi meeting
> (people were brought in even though we did not end up having a formal
> meeting).
>
> We have had 2 F2F meetings to date at a cost of about $30k each. To
> complete its final report, the RT will need the planned F2F meeting in
> July, and possibly another F2F to complete the final report, potentially in
> November.
>
> We have currently spent about $46k on external contract support (largely
> Lisa) and I have projected another $40k presuming a large part of the work
> has already been carried out, but there may be some editing and other needs
> near the end.
>
> It is possible that we may want to bring several people to the March 2019
> ICANN meeting to formally present the report. I have allowed $20k for that
> (per person costs will be higher than our Brussels meetings)
>
> For general contingency I have added $19k, and also an additional $30k in
> case, for whatever reason, we need one more F2F meeting.
>
> The original review budget allowed $200k for an external study, but there
> is no indication that this will be used.
>
> That results in a total Review Budget $290 compared to the original ICANN
> estimate of $690k. The FY breakdown is: FY17: $15k; FY18: $130k; FY19:
> $145k.
>
> MSSI has reviewed this and presuming the assumptions of number of meetings
> and no external contract is correct, they believe that this is reasonable.
>
> Are there any questions, and do you feel comfortable proceeding on this
> basis?
>
>
>
> *THIS WILL BE DISCUSSED DURING OUR MONDAY MEETING. IF YOU CANNOT ATTEND,
> PLEASE SEND COMMENTS AHEAD OF TIME. *Alan
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>
>
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