[Ws2-diversity] Notes, recordings and transcript for Diversity Subgroup Meeting #12 | 17 February 2017

[MSSI Secretariat]

Hello all,

The notes, recordings and transcripts for CCWG Accountability WS2 Diversity Subgroup Meeting #12 – 17 February 2017 will be available here:   https://community.icann.org/x/wpzRAw

 A copy of the notes may be found below.

Thank you.

With kind regards,
Brenda Brewer
MSSI Projects & Operations Assistant
ICANN - Internet Corporation for Assigned Names and Numbers

Action Items
Will send a revised version of the questionnaire to the mailing list and will target to present the final agreed text to the next
Plenary (March) for discussion and approval
Notes (including relevant portions of chat):
1.     Welcome and review of the agenda, and items for the upcoming work
2.     Review of Actions items
Three pending action items
1.Office diversity on the mailing list
2. Getting documentation about Global Enrollment from Chris Grift
3. More feedback on Global Account project feedback - pending input
3.     Review of Draft Report:
https://docs.google.com/document/d/1ziy7NDZZd9bW08HOxY-CYUx3qQdno5i9Rqp4fOJtAT0/edit[docs.google.com]<https://urldefense.proofpoint.com/v2/url?u=https-3A__docs.google.com_document_d_1ziy7NDZZd9bW08HOxY-2DCYUx3qQdno5i9Rqp4fOJtAT0_edit&d=DwMFaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=kbiQDH54980u4nTPfwdloDLY6-6F24x0ArAvhdeDvvc&m=0B4XW7LuIBf_aJm3tdSVTzq317vKcmmjjMXSSyBl0ZM&s=uSpPfs7njiawNYQs6X1JnF1pkmYr-rjJ-mONNTS8BOg&e=>
- Issues list -  Open Items
Reviewed text from the mailing list exchanges and comments noted in the draft report.
- Noted exchange on the list regarding definitions need for diversity and skills.  Discussed the text from the email list exchanges - Avri version noted - "Ensuring
that ICANN is open to diverse participation is essential to fulfilling the range of skills and experience necessary for ICANN. If an original assessment of candidates
is not sufficiently diverse to fulfill the skill, experience and diversity requirements necessary, then efforts need to be redoubled until diversity is achieved."
- Discussion on diversity as another to skills rather than as part of the skills and experiences - it is essential and the three are equivalent - diversity, skills and
experience are a set
- From the chat - there appears to be support for this approach
- Section titled as Elements of Diversity, this is what we are seeking in terms of diversity in skills and age, etc.  problem could be in diverse set of
skills to contribute to the work - the way its currently expressed may have confused the intent of the text.
- Noted that diversity comes in second unless its required, example bylaw regarding the Board. Should not subordinate one thing to the others in the set
- May move the proposed text to another section and add more details to avoid more confusion
- Example noted SSAC - seeks to have diversity in the skill set and experiences of its members. Quite important to note that skills are an important part
of diversity in order to fulfill their role
- Need to try and get different profiles - Text trying to highlight we are looking for skills sets and not against any other form of diversity.  Need to have a
commitment to have diverse profiles
- Have one proposal from Avri and have consensus to add to the document, with opportunity to make further comments on the mailing list as needed.
- avri doria: i did not use the words hand in glove, but i think that is the intent of a interenrated set of elements that all need to met.
- Another issue noted - gender, one section of the text has approach to gender as a binary.  Intention is to allow self-identification rather than binary
gender identification.  Facebook example noted of having over 50 categories for reporting
- Need to continue this discussion and look at investigate best practices in better ways for itself gender identification, will continue investigation as ICANN
appears to ave a binary approach
- Noted FIONA ASONGA: We could recommend that ICANN figure out how to accommodate the gender diversity
- Need to provide flexibility in how people define themselves
- Need to look at diversity in how its handled in NonCom and other areas where people are appointed to roles within ICANN
- Noted avri doria: i think that if other is included and lots of people start to check it, then it may be worth digging deeper someday.
- Another area noted for discussion - Age.
- Noted that diversity of age means having all generations included older generation and the young
- Recommendations and suggestion section needs text added.  Please have exchange on the mailing list so this can be developed
4.     AOB
          - Finalizing questionnaire
- Need to finalize the questionnaire - previously called for consensus on the text but there are two questions that need to be clarified before
releasing the questionnaire to the SO/ACs
- Need what Elements of diversity that are important in order to propose wording.
Noted Mathieu Weill: Which, if any, of these elements of diversity are relevant to your SO/AC/group?  Are there any additional elements of diversity not listed that are important to your SO/AC/group? If so, please provide details of these.
- Discussion on rewording and possible merging of the questions with the use of the term important.
- Changing wording from relevant to important, acceptable, however there are two aspects to the question/additional elements of diversity that need to be
considered as a particular group may have other elements of diversity that are "important"
- ACTION ITEM - Will send a revised version of the questionnaire to the mailing list and will target to present the final agreed text to the next Plenary (March) for discussion and approval
          - Diversity office discussion
- Noted RAHMOUNI Dalila: For the recommendation to create a permanent diversity office in Helsinki, which has received many supporters in our
subgroup, I believe that this structure should be seen as an asset to help refine the work of the subgroup Once the WS2 is finished.  propose to
include it in the report, in item 4. "A permanent structure to enhance diversity: the Office for Diversity
- Broader discussion and needs to occur between the Ombuds group on this suggestion and recommendation as to where it needs to be located - Ombuds or Complaints
- Noted avri doria: i do not think you want to put diversity in complaints. or legal
avri doria: of course i am not sure complaints belonged in legal either, but that is another story.
-  Not talking about implementation - leave that to ICANN staff to consider but do need to focus on the elements that are need to be part of the Diversity Office



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