[Ws2-ombudsman] Follow-up: WS2 Ombuds Subgroup Meeting #1 _ 4 August 2016

Wed Aug 10 09:44:22 UTC 2016

Dear colleagues,
Please find attached the summary of our first call go Ombuds DT, I send to
the group fo rapporteurs.

I would like to come back to some issues.

Regarding Timeline and coordination.
It was discuss during the ccwg-acc plenary.
See the notes of the meeting here
4.  Dependencies between sub-groups
·        Thomas Rickert: the co-chairs in cooperation with the rapporteurs
will closely monitor this to avoid any conflict on dependencies. this
subject should be covered at each plenary meeting.
·        Sebastien Bachollet: I would propose to go a little further - I
would ask all groups to identify any inter-dependencies with other groups
early and advise those groups. This would help lessen potential conflicts.
·        Thomas Rickert: would ask rapporteurs to update the co-chairs on
this in two weeks.

Regarding coordination, I would like to suggest the following person(s) to
be the liaison between our group (Ombuds) and other groups of WS2.
I have listed the Active Participants of our group and of the one to liaise
to.
Please confirm your willingness to be liaison.
Thanks

1. Diversity (Sébastien)
2. Human Rights (Adebunmi Akinbo  or Raoul Plommer or Susan Payne TBC)
3. Jurisdiction (Adebunmi Akinbo  or Farzaneh Badii or Jimson Olufuye TBC)
4. SO/AC Accountability (Cheryl)
5. Staff Accountability (Avri)
6. Transparency (Michael Karanicolas TBC)
7. Reviewing CEP (Edward Morris TBC)
8. Guidelines for standards of conduct (Karel Douglas TBC)
9. IRP ³Phase 2² (Robin Gross TBC)
10. Ombudsman 

Regarding the
Evaluate the current Ombudsman charter and operations against industry best
practices
Ombudsman Framework
<https://www.icann.org/resources/pages/framework-2012-02-25-en> (April 2009)
 <http://www.ombudsassociation.org/IOA_Main/media/SiteFiles/IOA_Best_Practic
es_Version3_101309_0.pdf>
http://www.ombudsassociation.org/About-Us/IOA-Standards-of-Practice-IOA-Best
-Practices.aspx
http://www.ombudsassociation.org/IOA_Main/media/SiteFiles/IOA_Best_Practices
_Version3_101309_0.pdf

Here some links.
 If you are willing to take on producing an evaluation the current Ombuds
charter and operations against industry best practices, please tell it to
the list.
We may want to split the work between the following items:
* Independence
* Neutrality and impartiality
* Confidentiality
* Informality and other standards

Last point: if you have any concern with the proposed schedule of our
meeting, please come back to me.
Thanks

All the best
SeB

Skills are useful but diversity is essential.

Sébastien Bachollet
+33 6 07 66 89 33
Blog: http://sebastien.bachollet.fr/
Mail: Sébastien Bachollet <sebastien at bachollet.com>

De :  <accountability-cross-community-bounces at icann.org> on behalf of Brenda
Brewer <brenda.brewer at icann.org>
Date :  lundi 8 août 2016 08:33
À :  CCWG-Accountability <accountability-cross-community at icann.org>,
"ws2-ombudsman at icann.org" <ws2-ombudsman at icann.org>
Objet :  [CCWG-ACCT] Notes, recordings, transcript for WS2 Ombudsman
Subgroup Meeting #1 _ 4 August 2016

> Hello all,
>  
> The notes, recordings and transcripts for CCWG Accountability WS2 Ombudsman
> Subgroup Meeting #1  8 August 2016 will be available here:
> https://community.icann.org/x/7ASsAw
>  
> A copy of the notes and action items may be found below.
>  
> Thank you.
>  
> With kind regards,
> Brenda Brewer 
> MSSI Projects & Operations Assistant
> 
> ICANN- Internet Corporation for Assigned Names and Numbers
>  
>  
> Notes
> 1.  Call Admin and Roll Call / Apologies (Sebastien Bachollet)
> 2.  Welcome - Opening Remarks
> * General remarks
> 3.  Setting the scene of WS2 Work Stream 2 Design Team / Subgroups
> Design Team / Subgroup working methods
> * Reminder that this group reports to the CCWG-Accountability plenary.
> * Time and day of the week meetings have been pre-booked to October 24
> rotating between the 3 time slots of 0500, 1300 and 1900 UTC. Mostly Mondays
> * except for August `16 and September 6 which are on Tuesdays.
> 4.  Round of *brief* Self Introductions from all Participants and Observers
> * Introduction of participants.
> * Review of the list of participants and observers.
> 5.  Setting the scene of DT Ombudsman Discussion on WS1 result about Ombudsman
> * Ombudsman role already expanded in WS1 wrt Reconsideration Requests
> * CWG-Stewardship has also expanded with escalation for PTI.
> * These roles are in addition to the Ombudsman existing role as defined in the
> Bylaws.
> * what should be considered in WS2
> * when are our deliverables due (March or June)?
> * Are we talking about the Ombudsman or the office.
> * Evaluate charter and operations vs industry best practices
> * Recommend changes to make it effective.
> * Additional roles
> * How to avoid duplication?
> * Advice to the next
> * Ombudsman
> * Sebastien Bachollet: Would seem to make sense to have our recommendations
> for March as the Board will be considering a new office of the Ombudsman.
> * Chris LaHatte: changes should be brought as quickly as possible if any
> changes are needed.
> * Herb Waye: any major changes will require a change to the Bylaws - so a
> quick changes may not be best.
> * Avri Doria: many of the other groups may end up having co-dependencies with
> our work and as such it would be difficult to complete our work without having
> those results.
> * Chris LaHatte: most important to get it right vs getting it done.
> * Asha Hemrajani: Our focus here should be on the function of the office of
> the Ombudsman, rather than any particular person filling the role
> * Herb Waye: Agree with Asha.
> * Sebastien Bachollet: Dependencies will be critical.
> * Chris LaHatte: see a possible strong link with Human Rights.
> * Avri Doria: transparency, CEP processes
> * Avri Doria: human rights perhaps as well.
> * Avri Doria: SOAC accountability since where do they go when they have
> insoluble problems?
> * Asha Hemrajani: +1 Avri - I think it would be useful to have "links" to or
> some kind of updates from the Transparency & CEP groups...perhaps even IRP?
> * Cheryl Langdon-Orr 2: that role or roles (additional from other DT's) as
> outlined by Chris and referred to as dependencies can surely at least be
> described in General
> * Terms (as required language) as we do early work on this topic?
> * Sebastien Bachollet: Agree - we need to identify who will fill these linkage
> roles.
> * Avri Doria: as a co-rapporteur of staff acct, i can fill that connector
> slot.
> * Cheryl Langdon-Orr 2: same here for AC/SO Acct
> * Sebastien Bachollet: CLO were there any stress tests dealing specifically
> with the Ombudsman? could you report at the next meeting? CLO: Yes.
> * Sebastien Bachollet: Industry Best practices. International Omb. best
> practices is on our Wiki page. If anyone has any relevant documents could they
> please post it to the list.
> * Action Item - who would be willing to take on producing a comparison of the
> current defn vs industry best practices.
> 6.  Discuss our work plan  [short and medium term]
> 7.  AOB / Next Meeting
> * None
> * Next meeting Tuesday Aug. 16 1300UTC
> ·  Adjourned
> 
> Action Items
> Action Item - who would be willing to take on producing a comparison of the
> current defn vs industry best practices.
>  
> _______________________________________________ Accountability-Cross-Community
> mailing list Accountability-Cross-Community at icann.org
> https://mm.icann.org/mailman/listinfo/accountability-cross-community

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