[Ws2-ombudsman] Follow-up: WS2 Ombuds Subgroup Meeting #1 _ 4 August 2016

Wed Aug 10 14:56:10 UTC 2016

Hi Sebastien,

I'll be more than happy to serve as the liaison between our group and the
'guidelines for standards of conduct' group.

regards

Karel DOUGLAS

On Wed, Aug 10, 2016 at 5:44 AM, Sébastien Bachollet <
sebastien at bachollet.com> wrote:

> Dear colleagues,
> Please find attached the summary of our first call go Ombuds DT, I send to
> the group fo rapporteurs.
>
> I would like to come back to some issues.
>
> Regarding Timeline and coordination.
> It was discuss during the ccwg-acc plenary.
> See the notes of the meeting here
>
> 4.  Dependencies between sub-groups
>
> ·        Thomas Rickert: the co-chairs in cooperation with the
> rapporteurs will closely monitor this to avoid any conflict on
> dependencies. this subject should be covered at each plenary meeting.
>
> ·        Sebastien Bachollet: I would propose to go a little further - I
> would ask all groups to identify any inter-dependencies with other groups
> early and advise those groups. This would help lessen potential conflicts.
>
> ·        Thomas Rickert: would ask rapporteurs to update the co-chairs on
> this in two weeks.
>
> Regarding coordination, I would like to suggest the following person(s) to
> be the liaison between our group (Ombuds) and other groups of WS2.
> I have listed the Active Participants of our group and of the one to
> liaise to.
> Please confirm your willingness to be liaison.
> Thanks
>
>
>    1. Diversity (*Sébastien*)
>    2. Human Rights (Adebunmi Akinbo  or Raoul Plommer or Susan Payne TBC)
>    3. Jurisdiction (Adebunmi Akinbo  or Farzaneh Badii or Jimson Olufuye
>    TBC)
>    4. SO/AC Accountability (*Cheryl*)
>    5. Staff Accountability (*Avri*)
>    6. Transparency (Michael Karanicolas TBC)
>    7. Reviewing CEP (Edward Morris TBC)
>    8. Guidelines for standards of conduct (Karel Douglas TBC)
>    9. IRP “Phase 2” (Robin Gross TBC)
>    10. *Ombudsman*
>
>
> Regarding the
>
> Evaluate the current Ombudsman charter and operations against industry
> best practices
>
> Ombudsman Framework
> <https://www.icann.org/resources/pages/framework-2012-02-25-en>(April
> 2009)
>
>
> <http://www.ombudsassociation.org/IOA_Main/media/SiteFiles/IOA_Best_Practices_Version3_101309_0.pdf>
>
> http://www.ombudsassociation.org/About-Us/IOA-Standards-of-
> Practice-IOA-Best-Practices.aspx
>
> http://www.ombudsassociation.org/IOA_Main/media/SiteFiles/
> IOA_Best_Practices_Version3_101309_0.pdf
>
>
> Here some links.
>  If you are willing to take on producing an evaluation the current Ombuds
> charter and operations against industry best practices, please tell it to
> the list.
> We may want to split the work between the following items:
>
>    - Independence
>    - Neutrality and impartiality
>    - Confidentiality
>    - Informality and other standards
>
>
>
> Last point: if you have any concern with the proposed schedule of our
> meeting, please come back to me.
>
> Thanks
>
>
> All the best
>
> SeB
>
>
>
> *Skills are useful but diversity is essential.*
>
> Sébastien Bachollet
> +33 6 07 66 89 33
> Blog: http://sebastien.bachollet.fr/
> Mail: Sébastien Bachollet <sebastien at bachollet.com>
>
> De : <accountability-cross-community-bounces at icann.org> on behalf of
> Brenda Brewer <brenda.brewer at icann.org>
> Date : lundi 8 août 2016 08:33
> À : CCWG-Accountability <accountability-cross-community at icann.org>, "
> ws2-ombudsman at icann.org" <ws2-ombudsman at icann.org>
> Objet : [CCWG-ACCT] Notes, recordings, transcript for WS2 Ombudsman
> Subgroup Meeting #1 _ 4 August 2016
>
> Hello all,
>
>
>
> The notes, recordings and transcripts for CCWG Accountability WS2 *Ombudsman
> Subgroup Meeting #1* – 8 August 2016 will be available here:
> https://community.icann.org/x/7ASsAw
>
>
>
> A copy of the notes and action items may be found below.
>
>
>
> Thank you.
>
>
>
> With kind regards,
>
> Brenda Brewer
>
> MSSI Projects & Operations Assistant
>
> ICANN- Internet Corporation for Assigned Names and Numbers
>
>
>
>
>
> *Notes*
>
> 1.  Call Admin and Roll Call / Apologies (Sebastien Bachollet)
>
> 2.  Welcome - Opening Remarks
>
>    - General remarks
>
> 3.  Setting the scene of WS2 Work Stream 2 Design Team / Subgroups
>
> Design Team / Subgroup working methods
>
>    - Reminder that this group reports to the CCWG-Accountability plenary.
>    - Time and day of the week meetings have been pre-booked
>    to October 24 rotating between the 3 time slots of
>    0500, 1300 and 1900 UTC. Mostly Mondays
>    except for August `16 and September 6 which are on Tuesdays.
>
> 4.  Round of *brief* Self Introductions from all
> Participants and Observers
>
>    - Introduction of participants.
>    - Review of the list of participants and observers.
>
> 5.  Setting the scene of DT Ombudsman Discussion on WS1
> result about Ombudsman
>
>    - Ombudsman role already expanded in WS1 wrt Reconsideration Requests
>    - CWG-Stewardship has also expanded with escalation for PTI.
>    - These roles are in addition to the Ombudsman existing
>    role as defined in the Bylaws.
>    - what should be considered in WS2
>    - when are our deliverables due (March or June)?
>    - Are we talking about the Ombudsman or the office.
>    - Evaluate charter and operations vs industry best practices
>    - Recommend changes to make it effective.
>    - Additional roles
>    - How to avoid duplication?
>    - Advice to the next
>    - Ombudsman
>    - Sebastien Bachollet: Would seem to make sense to have
>    our recommendations for March as the Board will be
>    considering a new office of the Ombudsman.
>    - Chris LaHatte: changes should be brought as quickly as
>    possible if any changes are needed.
>    - Herb Waye: any major changes will require a change to the
>    Bylaws - so a quick changes may not be best.
>    - Avri Doria: many of the other groups may end up having co-
>    dependencies with our work and as such it would be
>    difficult to complete our work without having those results.
>    - Chris LaHatte: most important to get it right vs getting it done.
>    - Asha Hemrajani: Our focus here should be on the
>    function of the office of the Ombudsman, rather than any
>    particular person filling the role
>    - Herb Waye: Agree with Asha.
>    - Sebastien Bachollet: Dependencies will be critical.
>    - Chris LaHatte: see a possible strong link with Human Rights.
>    - *Avri Doria: *transparency, CEP processes
>    - *Avri Doria: *human rights perhaps as well.
>    - *Avri Doria: *SOAC accountability since where do
>    they go when they have insoluble problems?
>    - *Asha Hemrajani: *+1 Avri - I think it would be useful to
>    have "links" to or some kind of updates from the
>    Transparency & CEP groups...perhaps even IRP?
>    - *Cheryl Langdon-Orr 2: *that role or roles (additional
>    from other DT's) as outlined by Chris and referred to as
>    dependencies can surely at least be described in General
>    Terms (as required language) as we do early work on this topic?
>    - Sebastien Bachollet: Agree - we need to identify who will
>    fill these linkage roles.
>    - *Avri Doria: *as a co-rapporteur of staff acct, i
>    can fill that connector slot.
>    - *Cheryl Langdon-Orr 2: *same here for AC/SO Acct
>    - Sebastien Bachollet: CLO were there any stress tests
>    dealing specifically with the Ombudsman? could you report
>    at the next meeting? CLO: Yes.
>    - Sebastien Bachollet: Industry Best practices. International
>    Omb. best practices is on our Wiki page. If anyone has any
>    relevant documents could they please post it to the list.
>    *Action Item* - who would be willing to take on producing
>    a comparison of the current defn vs industry best practices.
>
> 6.  Discuss our work plan  [short and medium term]
>
> 7.  AOB / Next Meeting
>
>    - None
>    - Next meeting Tuesday Aug. 16 1300UTC
>
> *· * Adjourned
>
>
> *Action Items*
>
>
> *Action Item - who would be willing to take on producing a comparison of the current defn vs industry best practices.*
>
>
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