[CCWG-ACCT] Co-chair / rapporteur prep and debrief calls

Fri Apr 17 16:52:27 UTC 2015

Dear Robin,

Thank you for your email.  We did not have time to address it during 
last week's call so, as discussed during the call.

You raised the question of transparency of prep calls and debrief calls 
between co chairs and rapporteurs.

We use these coordination calls to establish agendas, discuss 
outstanding items, define steps and issues (as needed), map out project 
planning and address any immediate questions or issues Rapporteurs and 
Cochairs wish to raise.

Mindful of the time it might take for recordings and transcripts to be 
available and of the occasional need for redaction when sensitive 
matters are raised, e.g. complaints received from group members, we 
would like to suggest providing the group with a short bullet–point 
summary for future meetings, as an alternative. We feel a concise 
approach would enable the group to see what was discussed "at a glance". 
This alternative could also be expanded into summaries, as deemed needed 
by the group, with a note that content would be subject to redaction as 
indicated above.

We would welcome the wider group's thoughts on the need to have calls 
recorded and transcribed. Are there requirements the group considers our 
calls should have in order to better serve the transparency process?

We look forward to reading any additional feedback the group may have on 
this.
Thanks
Best regards
Thomas, Leon and Mathieu
Co-chairs
>
> From: Robin Gross <robin at ipjustice.org <mailto:robin at ipjustice.org>>
> Date: Friday, April 10, 2015 9:27 PM
> To: "accountability-cross-community at icann.org 
> <mailto:accountability-cross-community at icann.org>" 
> <accountability-cross-community at icann.org 
> <mailto:accountability-cross-community at icann.org>>
> Cc: "ccwg-accountability5 at icann.org 
> <mailto:ccwg-accountability5 at icann.org>" 
> <ccwg-accountability5 at icann.org <mailto:ccwg-accountability5 at icann.org>>
> Subject: Re: [Acct-Legal] Fwd: teleconf: external legal advisors and 
> CCWG co-chairs
>
> This reminds me of a point I've been meaning to raise.  I'd like to 
> request that the meetings of the co-chairs, rapportours, and staff be 
> recorded, transcribed, and posted to the web so we can more easily 
> follow along with the decision making process in the CCWG.  Please 
> note that I do not make this request because I suspect any sort of 
> improper behavior at these meetings, but because it would help us to 
> better understand the big picture decisions and issues that we are 
> facing.  And since we are an accountability group committed to 
> transparency in our own activities, I would expect there to be no 
> problem with such a request.
>
> Thank you,
> Robin
>
>
>
> On Apr 10, 2015, at 12:15 PM, Greg Shatan wrote:
>
>> Counsel:
>>
>> CCWG co-chairs now request a pre-meeting with counsel (relating to 
>> the Tuesday presentation) from 18.30 to 19.00 UTC on Monday, April 
>> 13. (This was moved to avoid conflicts.)  Please let us know if 
>> counsel will be available at that time.
>>
>> Thanks!
>>
>> Greg
>>
>> *Gregory S. Shatan **ï****Abelman Frayne & Schwab*
>> *Partner****| IP | Technology | Media | Internet*
>> *666 Third Avenue | New York, NY 10017-5621*
>> *Direct*212-885-9253*|**Main*212-949-9022
>> *Fax*212-949-9190*|**Cell*917-816-6428
>> */gsshatan at lawabel.com <mailto:gsshatan at lawabel.com>/*
>> *ICANN-related:/gregshatanipc at gmail.com 
>> <mailto:gregshatanipc at gmail.com>/*
>> */www.lawabel.com <http://www.lawabel.com/>/*
>>
>> ---------- Forwarded message ----------
>> From: *Adam Peake* <adam.peake at icann.org <mailto:adam.peake at icann.org>>
>> Date: Fri, Apr 10, 2015 at 2:54 PM
>> Subject: Re: teleconf: external legal advisors and CCWG co-chairs
>> To: Greg Shatan <gregshatanipc at gmail.com 
>> <mailto:gregshatanipc at gmail.com>>
>> Cc: León Felipe Sánchez Ambía <leonfelipe at sanchez.mx 
>> <mailto:leonfelipe at sanchez.mx>>, Alice Jansen <alice.jansen at icann.org 
>> <mailto:alice.jansen at icann.org>>
>>
>>
>> Thanks Greg.
>>
>> Co-chairs and their request for 30 mins with the lawyers 
>> on Monday: 18:30 - 19:00 UTC should also be possible for them, could 
>> you ask the lawyers about that time?
>>
>> Best,
>>
>> Adam
>>
>>
>>
>> From: Greg Shatan <gregshatanipc at gmail.com 
>> <mailto:gregshatanipc at gmail.com>>
>> Date: Friday, April 10, 2015 at 1:03 PM
>>
>> To: Adam Peake <adam.peake at icann.org <mailto:adam.peake at icann.org>>
>> Cc: León Felipe Sánchez Ambía <leonfelipe at sanchez.mx 
>> <mailto:leonfelipe at sanchez.mx>>, Alice Jansen <alice.jansen at icann.org 
>> <mailto:alice.jansen at icann.org>>
>> Subject: Re: teleconf: external legal advisors and CCWG co-chairs
>>
>> Request made.
>>
>> Greg
>>
>> *Gregory S. Shatan **ï****Abelman Frayne & Schwab*
>> *Partner****| IP | Technology | Media | Internet*
>> *666 Third Avenue | New York, NY 10017-5621*
>> *Direct*212-885-9253 <tel:212-885-9253>*|**Main*212-949-9022 
>> <tel:212-949-9022>
>> *Fax*212-949-9190 <tel:212-949-9190>*|**Cell*917-816-6428 
>> <tel:917-816-6428>
>> */gsshatan at lawabel.com <mailto:gsshatan at lawabel.com>/*
>> *ICANN-related:/gregshatanipc at gmail.com 
>> <mailto:gregshatanipc at gmail.com>/*
>> */www.lawabel.com <http://www.lawabel.com/>/*
>>
>> On Fri, Apr 10, 2015 at 12:39 PM, Adam Peake <adam.peake at icann.org 
>> <mailto:adam.peake at icann.org>> wrote:
>>
>>     Hi Greg,
>>
>>     Jordan has confirmed he would like external legal advisors to
>>     join the WP1 call next Monday: CCWG-Accountability WP1 Meeting #9
>>     – Monday 13 April 2015 from 20:00– 22:00 UTC. (expected for 90
>>     minutes, 2 hours as a placeholder)
>>
>>     Please accept this note as a request for lawyers to join the
>>     call.  Jordan has distributed an updated document, but I will
>>     wait until after today's call before asking you to send to the
>>     lawyers.
>>
>>     And could you check if they will be able to send representatives
>>     to join a call with the CCWG co-chairs on Monday at 20:00 UTC?
>>
>>     Best,
>>
>>     Adam
>>
>>
>>
>>     From: Greg Shatan <gregshatanipc at gmail.com
>>     <mailto:gregshatanipc at gmail.com>>
>>     Date: Friday, April 10, 2015 at 11:56 AM
>>     To: Adam Peake <adam.peake at icann.org <mailto:adam.peake at icann.org>>
>>     Cc: León Felipe Sánchez Ambía <leonfelipe at sanchez.mx
>>     <mailto:leonfelipe at sanchez.mx>>, Alice Jansen
>>     <alice.jansen at icann.org <mailto:alice.jansen at icann.org>>
>>     Subject: Re: teleconf: external legal advisors and CCWG co-chairs
>>
>>     Adam,
>>
>>     I'm happy to pass this on. However I note that this overlaps with
>>     the CWG-IANA meeting of 19:00-21:00, which may be a problem for
>>     Sidley (if they are being called on to be at that meeting) and
>>     the 20:00-22:00 WP1 meeting, which may be a problem for both
>>     firms. That said, it may be possible for each firm to use their
>>     teams to be in both places at once. However, if there is a time
>>     that is not so burdened (on my calendar, 17.00-19.00 UTC on
>>     Monday is "free."), it might be better to suggest that. To that
>>     end, would it make sense to suggest 19:30 UTC instead of 20:00?
>>
>>     Greg
>>
>>     *Gregory S. Shatan **ï****Abelman Frayne & Schwab*
>>     *Partner****| IP | Technology | Media | Internet*
>>     *666 Third Avenue | New York, NY 10017-5621*
>>     *Direct*212-885-9253 <tel:212-885-9253>*|**Main*212-949-9022
>>     <tel:212-949-9022>
>>     *Fax*212-949-9190 <tel:212-949-9190>*|**Cell*917-816-6428
>>     <tel:917-816-6428>
>>     */gsshatan at lawabel.com <mailto:gsshatan at lawabel.com>/*
>>     *ICANN-related:/gregshatanipc at gmail.com
>>     <mailto:gregshatanipc at gmail.com>/*
>>     */www.lawabel.com <http://www.lawabel.com/>/*
>>
>>     On Fri, Apr 10, 2015 at 11:25 AM, Adam Peake
>>     <adam.peake at icann.org <mailto:adam.peake at icann.org>> wrote:
>>
>>         Dear Greg, Leon:
>>
>>         As you know, the co-chairs are adjusting the agenda of
>>         Tuesday¹s CCWG call
>>         (Tuesday 14 April 2015 from 12:00  14:00 UTC) to allow
>>         external legal
>>         counsel to provide an overview to the group. Details promised
>>         soon.
>>
>>         In preparation for this, the co-chairs would like to ask
>>         representatives
>>         of both firms to join a call with them at 20.00 UTC on Monday
>>         13 April.
>>         Call duration 30 minutes. The co-chairs can also provide a
>>         summary of the
>>         CCWG report (we shared the table of contents) during this call.
>>
>>         Could you pass this request to the lawyers and ask them if
>>         members of
>>         their teams will be able to join, and if OK, who we should
>>         send calendar
>>         invites to.
>>
>>         Many thanks,
>>
>>         Adam
>>
>>
>>
>>
>>
>>
>>
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>

-- 
*****************************
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AFNIC - directeur général
Tél: +33 1 39 30 83 06
mathieu.weill at afnic.fr
Twitter : @mathieuweill
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