[CCWG-ACCT] Notes, recordings, transcript for WS2 Staff Accountability Subgroup Meeting #2_29 September

[MSSI Secretariat]

Hello all,

The notes, recordings and transcripts for CCWG Accountability WS2 Staff Accountability Subgroup Meeting #2 – 29 September 2016 will be available here:  https://community.icann.org/x/KAysAw

A copy of the notes may be found below.

Thank you.

With kind regards,
Brenda Brewer
MSSI Projects & Operations Assistant
ICANN - Internet Corporation for Assigned Names and Numbers

 Notes

1. Review Action Items from previous meeting

        o Chair’s letter to ICANN CEO

Reviewed reply from Goran to the request to have staff participant.  Request to meet with Co-Chairs in Hyderabad and to possibility invite Goran to attend a subgroup meeting before Hyderabad.  However the Co-Chair's may not be able to arrange such a call and will meet with Goran and provide an update to the group and then schedule a call with
him and the group after Hyderabad

2. Staff paper on staff accountability

Overview of the staff paper and review of what materials might be needed for follow up to address the two WS1 items noted in the scope section.  Group to
develop further questions for ICANN to address and respond

3. dot registry staff accountability issues

https://docs.google.com/document/d/1GVH0e_SK7mN3GvRZ29ph1pjdGVgAa1v58mHXfytAECo/edit[docs.google.com]<https://urldefense.proofpoint.com/v2/url?u=https-3A__docs.google.com_document_d_1GVH0e-5FSK7mN3GvRZ29ph1pjdGVgAa1v58mHXfytAECo_edit&d=DQMFaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=kbiQDH54980u4nTPfwdloDLY6-6F24x0ArAvhdeDvvc&m=RNX4ZiSlIbeqEG9HyZaDRfF4MjhMI9UIm5o_lHRo_BI&s=zXnpWEBD7vFt0A_e7ykgP5Zscjmp_7_MPNEdvHwMK_8&e=>

Used the case as an example - Reviewed the dot registry paper and discussed the issues as it relates to staff accountability.

Noted: Obligations to the bylaws, accountability, non discrimination, transparency.  What are the expectations the panel held for staff accountability and transparency.

Noted that the Board may have discussed the issue at its recent Board retreat as there were issue raised on transparency and staff accountability.

4. Next steps - work plan

o Timeline

Discussion - formulate questions to staff of existence and content of various policies, other questions that come from staff paper, third set of questions from the dot registry example.

Jordan to provide first draft of questions.

o Hyderabad or Copenhagen draft timeframe

Discussion - timing of work, more on the longer timeframe and anticipate having draft report for Copenhagen.  Will use this to schedule meetings going back to manage the work

5. AOB

o Open & Safe staff participation in the group

Letter to Goran included the ask to have staff participate openly in the group discussion.

Raised question - aren't staff stakeholders too?  Can staff speak freely or are there constraints

Next meeting 13 October

Documents Presented

·         Staff Accountability_Göran letter.pdf<https://community.icann.org/download/attachments/61606952/Staff%20Accountability_Go%CC%88ran%20letter.pdf?version=1&modificationDate=1475176108000&api=v2>

·         CopyofStaffAccountabilityWS2DraftStaffPaper.pdf<https://community.icann.org/download/attachments/61606952/CopyofStaffAccountabilityWS2DraftStaffPaper.pdf?version=1&modificationDate=1475178714317&api=v2>

·         redotregistrynotes.pdf<https://community.icann.org/download/attachments/61606952/redotregistrynotes.pdf?version=1&modificationDate=1475178727132&api=v2>

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