[council] Regarding web conferencing tool that was trialed during the call

[Sophia B]

Bruce,

Thank you for you clarification, a bit late after my SHOUT.

>
>
> > Note that my personal resources and ICANN staff resources are quite
> > limited - so constructive help is appreciated more than complaints.
> > The policy staff does not have any direct technical support, and in fact
> > the technical resources at ICANN are stretched very thin.
>
>
   I would think taking initiative to organize a methodical approach to
doing things is hardly a complaint Bruce.  In any case, your inferences
throughout suggests that everyone goes out on an investigation camp to
recommend what is best, while I would suggest that we ask or assign one or
few people to lead it.

 In terms of Council work practices - for most of the meetings you have
> > participated in so far in person - we have tried different things to
> > make us more productive.  So it is not surprising that the work
> > practices are hard to understand - that is because we are trying
> > different approaches to make progress, and we mostly volunteer our own
> > personal time.
> >
> I understand we are trying different approaches and am in sync with that
Bruce, I was NOT referring to productivity tools as such, it is more of a
work group managment style ;;)

>
>
> > I welcome other Councillors taking some initiative to set up some
> > technology for use by the Council.  Ross Rader in particular has been
> > helpful in this regard.
>
>
Ross mentioned an idea in Wellington. I am sure WHOIS has kept Ross busy as
well.  Do we know what it is yet?

Peace to all!
Sophia


On 13/04/06, Bruce Tonkin <Bruce.Tonkin at melbourneit.com.au> wrote:
>
> Hello Sophia,
>
> It was all my fault.
>
> I have been hearing requests for adding web conferencing like tools to
> our teleconferences for several years, and it has certainly been
> discussed again more recently.
>
> Rather than wait another year while we all talk about how things could
> be better, I thought it would be novel to try something new to improve
> participation in the Council call.
>
> The choice of tool was based on convenience (it is the same provider
> (MCI/Verizon)  as our voice conferencing service), and based on the
> requirements I have seen on the list so far.
>
> The GNSO Secretariat only returned from leave the day before the call,
> and I asked her to add this service to give it a try.
>
> There was no requirement from any Council members to try the service.
> The call was run the same way as usual as a voice conferencing call.   I
> didn't want to waste too much time on the call itself to talk about the
> tool.
>
> Once we have a tool that seems to meet all the requirements, we can then
> arrange some more structured training in its use.
>
>
>                 - Possibility to show online presentations e.g.
> Powerpoint
>                 - Possibility to access to a online realtime scribe
>                 - Possibility to ask questions via a messenger system
>                 - Possibility to "raise a hand".
>                 - Possibility to see who's on the call
>                 - MP3 recording
>                 - product/service should be independent of any the
> operating system
>
> I believe that it meets most of the requirements above, although it
> doesn't seem to be a good solution for those that are not using a
> Windows PC.  If someone has an Apple Machintosh and is willing (or able)
> to investigate further - I would be interested to know if it is possible
> to use this service.    I am not sure whether the vendor provides a
> real-time scribe - we could certainly arrange for someone to do that
> separately - or potentially use some voice/text software to try this in
> real-time.
>
> This matter is being discussed in open discussion on the list.   I took
> into account the list discussion before requesting the Secretariat to
> give it a try - at least this can help get the requirements more
> refined.
>
> Note that my personal resources and ICANN staff resources are quite
> limited - so constructive help is appreciated more than complaints.
> The policy staff does not have any direct technical support, and in fact
> the technical resources at ICANN are stretched very thin.
>
> In terms of Council work practices - for most of the meetings you have
> participated in so far in person - we have tried different things to
> make us more productive.  So it is not surprising that the work
> practices are hard to understand - that is because we are trying
> different approaches to make progress, and we mostly volunteer our own
> personal time.
>
> I do agree that next time I will try to give more notice of the test,
> and provide links to help files etc.   I agree that it also would have
> been useful at the end of the call to allow some time for discussion -
> but it was then midnight for me after a very busy day - and chairing a
> call that is contentious at times is also very tiring.
>
> I welcome other Councillors taking some initiative to set up some
> technology for use by the Council.  Ross Rader in particular has been
> helpful in this regard.
>
> Regards,
> Bruce Tonkin
>
>
>
>
>
>
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