[council] Version 2: Proposed motion regarding Personal Data that is collected and retained by registrars

tony.ar.holmes at bt.com tony.ar.holmes at bt.com
Wed Jul 19 16:23:14 UTC 2006

I would like to support Norbert's request, we need to look at the use of
proxy voting again.


-----Original Message-----
From: owner-council at gnso.icann.org [mailto:owner-council at gnso.icann.org]
On Behalf Of Norbert Klein
Sent: 19 July 2006 11:19
To: Bruce Tonkin
Cc: Council GNSO
Subject: Re: [council] Version 2: Proposed motion regarding Personal
Data that is collected and retained by registrars

Dear Council Colleagues,
dear Bruce,
dear Glen,

I have not been able to participate in the recent discussions for 
technical constraints  (computer/network). At present, the heavy rainy 
season makes it difficult to maintain stable wireless and satellite 
connection ("rain degradation") I will try to be online on Thursday, but

maybe it will not work for me.

All the more I would like to ask that the council can discuss again the 
possibility to create proxy vote facilities.



Bruce Tonkin wrote:
> Hello All,
> I have also improved this motion after input from Dan Halloran, Maria
> Farrell, Denise Michael, and various members of the GNSO community!
> Regards,
> Bruce Tonkin
> I propose the following new motion:
> "The GNSO Council notes that, consistent with generally accepted
> principles, Registrars are required under clause of the
> Registrar Accreditation Agreement to provide notice to each new or
> renewed Registered Name Holder stating:
> (i) The purposes for which any Personal Data collected from the
> applicant are intended;
> (ii) The intended recipients or categories of recipients of the data
> (including the Registry Operator and others who will receive the data
> from Registry Operator);
> (iii) Which data are obligatory and which data, if any, are voluntary;
> and
> (iv) How the Registered Name Holder or data subject can access and, if
> necessary, rectify the data held about them.
> To further understand the range of purposes for which data is
> the GNSO proposes the following steps:
> (1) The ICANN staff will review a sample of registrar agreements with
> Registered Name Holders to identify some of the purposes for which
> registrars collect Personal Data in the course of registering a domain
> name for their customers.
> (2) The ICANN staff will review a sample of cctld registry or cctld
> registrar agreements with registrants to identify some of the purposes
> for which these organisations collect Personal Data from registrants.
> (3) The ICANN staff will summarise the current material that has
> resulted from WHOIS discussions since 2002 that document the current
> uses of the data that is currently made public through the WHOIS
> service.
> (4) Based on the material produced in steps (1), (2) and (3) above,
> Council will undertake a dialogue with the ICANN Advisory Committee's
> such as the GAC, SSAC and ALAC regarding the purposes for collecting
> Personal Data, and discuss whether any policy development is required
> this area consistent with ICANN's mission and core values.
> The dialogue should seek to examine and understand consumer
> privacy/data protection and law enforcement perspectives."

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