[council] Gala tickets and volunteers...

Wed Jun 23 07:33:01 UTC 2010

Tim never expressed a desire to include *everyone*. My simple suggestion
is that when attendance will be limited volunteers active in current
WGs/WTs within the various ACs and SOs be given consideration similar to
the way Council has been. That could be as simple as the WG/WT Chairs
gathering the necessary info and submitting requests.

Tim

> -------- Original Message --------
> Subject: Re: [council] Gala tickets and volunteers...
> From: StÃ©phane Van Gelder<stephane.vangelder at indom.com>
> Date: Wed, June 23, 2010 2:05 am
> To: Olga Cavalli <olgacavalli at gmail.com>
> Cc: HughesDeb at usa.redcross.org, MWong at piercelaw.edu,
> council at gnso.icann.org
> 
> 
>    Sorry to wade in, but I find this thread surreal.
>    So should it be a rule at ICANN meetings that even if there are 2,000
>    or more attendees, as we are told is the case here, the organizers
>    MUST find suitable space for them? So does that mean they have to rent
>    a stadium or something if ICANN meetings continue to grow in
>    popularity and interest worldwide?
>    I understand and am sympathetic to Tim's desire to include everyone,
>    but what if that's not physically possible? Should a venue be
>    discounted because a 2,000 person gala event cannot be organized
>    there, either for budgetary or logistical reasons?
>    Stéphane Van Gelder
>    Directeur Général / General manager
>    +33 1 48 01 83 51
>    INDOM Noms de domaine / Domain names
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>    ----------------
>    Le 23 juin 2010 à 08:55, Olga Cavalli a écrit :
>      Hi,
>      I agree with Tim and Mary.
>      When meetings are organized, there should be a commitment made by
>      organizers and local partners  to allow everyone in the ICANN
>      community to participating in social events including the Gala
>      dinner.
>      It is extremely disappointing to have difficulties in getting one
>      of the invitations for those not part of a SO or AC, even when they
>      volunteer time and effort in different working groups or are just
>      part of the community attending the meeting.
>      As new rules are being established for ICANN meetings organization,
>      I suggest that we address this comment to those in charge of
>      preparing them.
>      Regards
>      Olga
>    2010/6/22 <HughesDeb at usa.redcross.org>
>    I strongly agree with Mary.
>    Debbie
>    Debra Y. Hughes l Senior Counsel
>    American Red Cross
>    Office of the General Counsel
>    2025 E Street, NW
>    Washington, D.C. 20006
>    Phone: (202) 303-5356
>    Fax: (202) 303-0143
>    HughesDeb at usa.redcross.org
>    ______________________________________________________________________
>    From: owner-council at gnso.icann.org
>    [mailto:owner-council at gnso.icann.org] On Behalf Of Mary Wong
>    Sent: Tuesday, June 22, 2010 10:34 AM
>    To: GNSO Council
>    Subject: Re: [council] Gala tickets and volunteers...
>    I agree with Tim that it seems to defeat the purpose if the most
>    active volunteers at ICANN don't get an equal chance to attend the
>    main event.
> 
>    More broadly, I find it troubling that these events are listed as
>    "networking events" on the schedule, but occasionally (usually at
>    meetings where there are very many attendees, e.g. Paris and now
>    Brussels) an "ordinary" member of the community (e.g. not a Board or
>    Council member) is told, after traveling to the meeting and after
>    he/she has been asked to name his/her hotel for transport to the gala,
>    that he/she needs a ticket on a "first come first served" basis (BTW
>    the meeting website merely hints vaguely at this, saying that
>    "Invitations will be available ... starting on Tuesday etc.")
> 
>    I appreciate that this kind of decision is made by the host/sponsor
>    for logistical reasons, and not ICANN, but to me it could - and
>    probably will - be taken as a poor reflection of ICANN (especially
>    when so much volunteer time is being asked of the community). I also
>    appreciate that as a Council member I get a ticket and in advance
>    (thank you Glen!!!!) but if I were a non-Council but active WG member,
>    I might be troubled by that too.
> 
>    It seems to me that if the host/sponsor cannot hold a splashy event
>    that can accommodate as many members of the community as wish to
>    attend (some of whom may be here for the first time or who may be
>    funding themselves), then either hold a less fancy/ambitious event so
>    that more can attend, or don't hold one at all (or at least don't
>    advertise it as a gala open to all).
> 
>    All right, now someone tell me this is "outside the scope of Council"
>    :)
> 
>    Have a good day of meetings, everyone!
>    Mary
> 
>    Mary W S Wong
>    Professor of Law & Chair, Graduate IP Programs
>    Franklin Pierce Law Center
>    Two White Street
>    Concord, NH 03301
>    USA
>    Email: mwong at piercelaw.edu
>    Phone: 1-603-513-5143
>    Webpage: http://www.piercelaw.edu/marywong/index.php
>    Selected writings available on the Social Science Research Network
>    (SSRN) at: http://ssrn.com/author=437584
>    >>>
>    From:
>    "Tim Ruiz" <tim at godaddy.com>
>    To:
>    "GNSO Council " <council at gnso.icann.org>
>    Date:
>    6/22/2010 3:00 AM
>    Subject:
>    [council] Gala tickets and volunteers...
>    I learned this morning that the ATRT members do not get Gala tickets
>    similar to the way the Council received them. It seems to me that if
>    the primary social event at these meetings is going to have
>    limited availability that active volunteers in current working groups,
>    work teams, etc. of the ACs and SOs should have some preference.
> 
>    I'm not sure if there is anything we can do about it at this point,
>    but Glen, is there any way that at least the ATRT members can be sure
>    to get tickets if any of them want them?  And going forward, this is
>    something that should be given some thought. It may even serve as an
>    incentive for participation in the work of the ACs and SOs.
> 
>    Tim
> 
>    Pierce Law | University of New Hampshire - An Innovative Partnership