[council] Agenda for GNSO Council Meeting 18 November 2010 at 11:00 UTC

Han Chuan, Lee hanchuan at sgnic.sg
Thu Nov 18 10:17:38 UTC 2010

Hi Glen,

I would be dialing in late, somewhere between 30mins to 1 hour depending on traffic conditions. Apologies.

Han Chuan
  ----- Original Message ----- 
  From: Glen de Saint Géry 
  To: GNSO Council 
  Sent: Tuesday, November 16, 2010 12:40 AM
  Subject: [council] Agenda for GNSO Council Meeting 18 November 2010 at 11:00 UTC

  Agenda for GNSO Council Meeting 18 November 2010.


  This agenda was established according to the GNSO Council Operating Procedures approved 5 August 2010 for the GNSO Council.

  For convenience:

  * An excerpt of the ICANN Bylaws defining the voting thresholds is provided in Appendix 1 at the end of this agenda.
  * An excerpt from the Council Operating Procedures defining the absentee voting procedures is provided in Appendix 2 at the end of this agenda. 

  Meeting Time 11:00 UTC

  Coordinated Universal Time:11:00 UTC - see below for local times
  (03:00 Los Angeles, 06:00 Washington DC, 11:00 London, 12:00 Brussels, 22:00 Melbourne )

  Dial-in numbers will be sent individually to Council members. Councilors should notify the GNSO Secretariat in advance if a dial out call is needed.

  GNSO Council meeting audiocast 


  Item 1: Administrative matters (10 minutes)

  1.1 Roll call of Council members and polling for Disclosures of Interest 

  . Per the GNSO Operating Procedures, Section 5.4, we are required to poll Councilors regarding "any direct or indirect interests that may affect a Relevant Party's judgment on an issue that is under review, consideration, or discussion" in this meeting.
  Here is the definition provided in the procedures:

  "Disclosure of Interest: Relevant to a specific issue at a specific time. A written statement made by a Relevant Party of direct and indirect interests that may be commercial (e.g. monetary payment) or non-commercial (e.g. non-tangible benefit such as publicity, political or academic visibility) and may affect, or be perceived to affect, the Relevant Party's judgment on a specific issue."

  The main issues for this meeting are 

    a.. GNSO Project Decision Making 
    b.. Status of Council Chair Nominations and NCA Assignments
    c.. Disclosure of Interest Procedures motion
    d.. Final Report on Proposals for Improvements to the Registrar Accreditation Agreement
    e.. New gTLD Applicant Guidebook
    f.. RySG endorsements for AoC SSR RT replacement 

  1.2 Update any statements of interest

  1.3 Review/amend agenda

  1.4. Note the status of minutes for the previous Council meeting per the GNSO Operating Procedures:
  . 28 October 2010 meeting minutes 
  - Scheduled for approval on 15 November 2010.

  Item 2: Election of Council Chair & Vice Chairs (20 minutes) 

  Refer to procedures approved on 28 October:


  2.1 Chair Nominees

    a.. Non-contracted Party House: Olga Cavalli 
    Candidate Statement 
    b.. Contracted Party House: Stéphane van Gelder
    Candidate Statement 
      a.. Questions for Olga?
      b.. Questions for Stéphane? 
  2.2 NCA Assignments? 

    a.. Non-contracted Party House: (TBD) 
    b.. Contracted Party House: (TBD) 
  2.3 Status of OSC/GCOT review of the election process (Julie Hedlund) 

  Item 3: GNSO Project Prioritisation (10 minutes) 

  3.1 Considering the prioritization discussions we had on 28 October and prior to that, is the following a possible way forward: Rather than spending more time prioritizing GNSO projects, develop criteria for making decisions on a case by case basis? 

    a.. Discussion 
    b.. Other alternatives? 
    c.. Volunteers? 
  3.2 Next steps?

  Item 4: Disclosure of Interest Procedures (10 minutes) 

  4.1 Refer to revised procedures: 

  4.2 Refer to motion: 

  4.3 Discussion 

  4.4 Vote (Note that absentee voting is not allowed for this motion.) 

  Item 5: Final Report on Proposals for Improvements to the Registrar Accreditation Agreement (20 minutes) 

  5.1 Refer to final report: 

  5.2 Overview of report (Margie Milam) 

  5.3 Discussion

  5.4 Next steps? 

  Item 6: Planning for Cartagena Meetings (15 minutes)

  6.1 Changes to schedule (Stéphane Van Gelder, Glen de Saint Géry)


  6.2 Topic(s) for Joint meetings with the GAC & ccNSO 

    a.. Refer to discussion paper titled " Proposed discussion of Cross-SO/AC policy development work ": 
    b.. Overview of paper (Liz Gasster) 
    c.. Status of topic for GAC & ccNSO joint meetings (Chuck Gomes) 
    d.. Discussion? 
  6.3 Other agendas 

  Item 7: New gTLD Applicant Guidebook (30 minutes) 

  7.1 Joint Applicant Support WG (Rafik Dammak)

    a.. Refer to JAS WG recommendations: 
    b.. Brief overview of recommendations (Rafik Dammak)
    c.. Refer to Motion to Extend the WG: 
    d.. Discussion
    Vote (Note that absentee voting does not apply)
  7.2 VI PDP WG Interim Report

    a.. Refer to Report: 
    b.. Brief overview of report ( Margie Milam)
    c.. Refer to motion:
    d.. Discussion
    e.. Exception to Eight day requirement 
    f.. Vote (Note that absentee voting is not allowed for this motion.)
  7.3 Refer to latest version of the guidebook: 


  7.4 Highlights (Kurt Pritz) 

  7.5 Discussion 

  7.6 Action Items? 

  Item 8: Other Business (5 Minutes)

  8.1 AoC SSR RT Resignation by Ken Silva

    a.. The RySG endorsed two candidates to replace Ken: 
      a.. Rodney Joffe 

      a.. Ramses Martinez 
    a.. Discussion
    b.. Note that the GNSO procedures do not require approval by the Council.
    c.. Any objections to sending the two candidates names to the Selectors?
  8.2 Personnel announcement 

  Appendix 1: GNSO Council Voting Thresholds (ICANN Bylaws, Article X, Section 3)

  9. Except as otherwise specified in these Bylaws, Annex A hereto, or the GNSO Operating Procedures, the default threshold to pass a GNSO Council motion or other voting action requires a simple majority vote of each House. The voting thresholds described below shall apply to the following GNSO actions:
  1. Create an Issues Report: requires an affirmative vote of more than 25% vote of each House or majority of one House;
  2. Initiate a Policy Development Process ("PDP") Within Scope (as described in Annex A): requires an affirmative vote of more than 33% of each House or more than 66% of one House;
  3. Initiate a PDP Not Within Scope: requires an affirmative vote of more than 75% of one House and a majority of the other House ("GNSO Supermajority");
  4. Approve a PDP Recommendation Without a GNSO Supermajority: requires an affirmative vote of a majority of each House and further requires that one GNSO Council member representative of at least 3 of the 4 Stakeholder Groups supports the Recommendation;
  5. Approve a PDP Recommendation With a GNSO Supermajority: requires an affirmative vote of a GNSO Supermajority; and
  6. Approve a PDP Recommendation Imposing New Obligations on Certain Contracting Parties: where an ICANN contract provision specifies that "a two-thirds vote of the council" demonstrates the presence of a consensus, the GNSO Supermajority vote threshold will have to be met or exceeded with respect to any contracting party affected by such contract provision.

  Appendix 2: Absentee Voting Procedures (Council Operating Procedures 4.4)

  Members that are absent from a meeting at the time of a vote on the following items may vote by absentee ballot:
  1. Initiate a policy development process;
  2. Forward a policy recommendation to the Board;
  3. Recommend amendments to the ICANN Bylaws;
  4. Fill a position open for election.

  The GNSO Secretariat will provide reasonable means for transmitting and authenticating absentee ballots, which could include voting by telephone, e- mail, or web-based interface. Absentee ballots must be submitted within 72 hours following the start of the meeting in which a vote is initiated, except that, in exceptional circumstances announced at the time of the vote, the Chair may reduce this time to 24 hours or extend the time to 7 days. There must be a quorum for the meeting in which the vote is initiated.
  Local time between October and March, Winter in the NORTHERN hemisphere 
  Reference (Coordinated Universal Time) UTC 11:00 
  California, USA (PDT) UTC-8+0DST 03:00 
  New York/Washington DC, USA (EDT) UTC-5+0DST 06:00
  Buenos Aires, Argentina UTC-3+0DST 08:00 
  Rio de Janeiro/Sao Paulo Brazil UTC-2+1DST 09:00 
  London, United Kingdom (BST) UTC+0DST 11:00 
  Darmstadt, Germany (CET) UTC+1+0DST 12:00 
  Paris, France (CET) UTC+1+0DST 12:00 
  Barcelona, Spain (CET) UTC+1+0DST 12:00 
  Karachi, Pakistan UTC+5+0DST 16:00 
  Hong Kong, China UTC+8+0DST 19:00 
  Tokyo, Japan UTC+9+0DST 20:00 
  Melbourne,/Sydney Australia (EDT) UTC+10+1DST 22:00 
  The DST starts/ends on last Sunday of March 2011, 2:00 or 3:00 local time (with exceptions)
  For other places see http://www.timeanddate.com 

  Glen de Saint Géry

  GNSO Secretariat

  gnso.secretariat at gnso.icann.org



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