[council] Chair/Vice Chair Terms

Olga Cavalli olgacavalli at gmail.com
Sat Nov 27 03:07:35 UTC 2010

thanks Chuck for a very complete summary of the different scenarios that the
new GNSO leaders election may bring.
I would be willing to work together with Stéphane in submitting a plan for
council consideration as there are several aspects that should be considered
and the constructive vision of both houses representatives is relevant.
This plan could be used also as input for OSC / GCOT work on this matter.
Best regards

2010/11/26 Stéphane Van Gelder <stephane.vangelder at indom.com>

> Thanks Chuck.
> I'd like to propose an initial suggestion that as each Councillor's term
> starts at the end of the AGM, it may make sense to link the Council Leaders'
> terms to that.
> In this instance, it would mean that you would serve until the end of the
> Cartagena meeting and then hand over to the Chair or VCs, depending upon the
> election results.
> This is just a first step proposal to get us through this upcoming meeting.
> But I think that going forward, the procedures need to be refined so that
> there are clear guidelines in place.
> For example, last year we made the switch to the new Council Leadership
> team during the Council Open meeting. In some ways that is a good solution
> because it means that those in the community attending the AGM can put a
> face behind the names of the new leaders. Bearing in mind that we could have
> instances when the new Chairs and VCs are also new to the Council, this may
> be helpful. On the other hand, if they are new, and therefore relatively
> inexperienced in the way the Council works, they may feel uncomfortable at
> being "thrown in the deep end" in this way...
> So it's clear that there are a lot of aspects of these procedures that need
> to be looked at. It seems like we need to agree on a way forward for
> Cartagena, and then ask the OSC and the GCOT to work on them in detail so
> that come next year, these issues do not reappear.
> Stéphane
> Le 26 nov. 2010 à 20:24, Gomes, Chuck a écrit :
>  In our ongoing saga of applying the new GNSO Operating Procedures (GOP)we have identified another missing ingredient:  Neither theBylaws nor the GOP define the exact
> terms for Council chair and vice chairs.  The Bylaws define the terms for
> Councilors as beginning and ending at the end of the ICANN Annual General
> Meeting, but no such clarification is given for the chair and vice chairs.So we have another task for the OSC/GCOT.
> In the meantime, we have a decision in front of us as to when we should
> transition to the newly elected chair.  With the lack of detail in the
> Bylaws and GOP, I am assuming that this is a decision that the Council
> should make for Cartagena.  I want to state right up front that I am
> comfortable with whatever is decided and will fully cooperate to make it
> happen.
> Following is some information that may be helpful.
> As far as I can tell the only direction that may be even indirectly
> applicable in  the Bylaws from Article X is this:
> ·       “. . . the regular term of each GNSO Council member shall begin at
> the conclusion of an ICANN annual meeting and shall end at the conclusion of
> the second ICANN annual meeting thereafter” (paragraph 2)
> ·       “The GNSO Council shall select the GNSO Chair for a term the GNSO
> Council specifies, but not longer than one year.” (paragraph 7)
> ·       “The procedures for selecting the Chair and any other officers are
> contained in the GNSO Operating Procedures. In the event that the GNSO
> Council has not elected a GNSO Chair by the end of the previous Chair's
> term, the Vice-Chairs will serve as Interim GNSO Co-Chairs until a
> successful election can be held.” (paragraph 7)
> Assuming that the procedures will be fixed in the next few months, I
> believe our only concern at this time is what we should do in Cartagena.  Focusing
> on the round of voting that is now underway, we have several scenarios
> that are possible (see GOP Section 2.2):
> 1.      If at least 60% of each house selects ‘none of the above’, then
> each house initiates a new nomination period and a new election will be
> held no sooner than 30 days after the unsuccessful vote.
> 2.      If both Olga and Stéphane receive the same total percentage of
> votes from both houses or if one of them a higher total percentage than
> the other but ties with ‘none of the above’, a second election will be
> held no sooner than 30 days with the candidates remaining the same.
> 3.      If either Olga or Stéphane is elected chair in the first round of
> voting (i.e., receives at least 60% support from each house), we will have
> elected a new chair prior to the Cartagena meeting.
> 4.      If neither candidate receives 60% support from both houses and one
> of them receives a higher score than the other (score = % of votes in CPH
> + % of votes in the NCPH), a second round of voting will be held between
> the one with the highest score and ‘none of the above’:
> a.      If the remaining candidate receives 60% support from both houses,
> we have a successful election.
> b.      If the remaining candidate does not reach the 60% threshold of
> each house, then each house initiates a new nomination period and a new
> election will be held no sooner than 30 days after the unsuccessful vote.
> In scenarios 1, 2 and 4.b, we will not know who the new chair is in
> Cartagena and the vice chairs will assume the leadership of the Council
> until such time as we have a new chair.  But note that the new vice chairs
> cannot take over their vice chair roles if they are not yet on the Council
> because the vice chairs have to be Councilors.  It looks very much like
> this will actually be the case for the CPH.
> In scenario 3, it would be feasible to transfer the chair position to the
> new chair at whatever point the Council decides.  In scenario 4.a, if the
> second round of voting results in the election of the chair before or in
> Cartagena, it would be possible to transfer the chair position to the new
> chair at whatever point the Council decides after we have a successful
> election; if not, then we will not know who the new chair is in Cartagena.
> I think it is best for me to stay on the sidelines on this issue except
> for trying to help from a procedural point of view.  But I would like to
> ask Olga and Stéphane to propose a way forward on this for Council
> consideration and want to strongly encourage them to not worry the least
> about my feelings.  Like I said above, I am comfortable with whatever is
> decided as long as we have a defined plan that complies with the Bylaws
> and provides a smooth transition.
> Olga & Stéphane – Are willing to work together to do this and submit a
> proposed plan to the Council for consideration?
> Chuck
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