[council] - Preliminary Issue Report - New gTLD Subsequent Procedures

Mon Aug 24 19:38:49 UTC 2015

Steve and GNSO Councillors,

It seems to me that we need to think about a three points here:

1.      Do we publish 31st August i.e. ahead of the forthcoming council
meeting and such that we can deal with this at the 19 November meeting as
per option 1 below OR

2.      Do we publish 3rd September and, if so, does that necessarily mean
we miss dealing with it on 19 November?  

3.      Regardless of 31 August or 3rd September, do we think that a public
comment period of more than the now standard 40 day period is necessary?

Note: My  personal opinion is that it would be OK to publish with a 40 day
comment period and then extend if that was felt to be important / necessary
and that this will not be confusing.

Thoughts / input will be helpful, especially if we are to publish the report
by 31 August.

Thanks,

Jonathan

From: Steve Chan [mailto:steve.chan at icann.org] 
Sent: 18 August 2015 23:26
To: council at gnso.icann.org; bret at uniregistry.link
Subject: Re: [council] - Preliminary Issue Report - New gTLD Subsequent
Procedures

Bret,

Thanks, great question and hopefully the information below is beneficial to
the Council's consideration of the 3 day hold, as well as the discussion
around the extended public comment period. Regarding next steps and timing,
here is the relevant language from the PDP Manual:

The Staff Manager is responsible for drafting a summary and analysis of the
public comments received on the Issue Report and producing a Final Issue
Report based upon the comments received. The Staff Manager should forward
the Final Issue Report, along with any summary and analysis of the public
comments received, to the Chair of the GNSO Council for consideration for
initiation of a PDP.

The summary and analysis and the Final Issue Report are expected to be
delivered to the Chair of the GNSO Council within 30 days of the closing of
the public comment forum, though the Staff Manager may request an extension
of that 30-day time for delivery.

Without knowledge of the level of public comment that will be received, it
is difficult to estimate how long the summary and analysis and Final Issue
Report will take to prepare. However, assuming 30 days, here are the three
timelines expanded to include the next GNSO Council meeting, as long as the
document and motion deadline is met. I would note, these are are the first,
and not only, opportunities for the Council to consider the initiation of a
PDP:

*	Publish 31 August -> 40 Day Public Comment -> Close 10 October -> 9
November PC Analysis & Final Report -> 9 November Documents & Motions
Deadline -> 19 November GNSO Council Meeting
*	Publish 3 September -> 40 Day Public Comment -> Close 13 October ->
12 November PC Analysis & Final Report -> 7 December Documents & Motions
Deadline -> 17 December GNSO Council Meeting
*	Publish 3 September -> 60 Day (for instance) Public Comment -> Close
2 November -> 2 December PC Analysis & Final Report -> 7 December Documents
& Motions Deadline -> 17 December GNSO Council Meeting

These are all estimates of course, and in the case of the first bullet,
dependent on everything executing according to plan to be able to precisely
hit the documents & motions deadline. Substantial public comment and
substantive changes to the Final Report could ultimately derail these
timelines.

Apologies for the lengthy response, but I hope this answers your questions.

Best,

Steve

From: Bret Fausett <bret at uniregistry.link <mailto:bret at uniregistry.link> >
Date: Tuesday, August 18, 2015 at 2:22 PM
To: Steve Chan <steve.chan at icann.org <mailto:steve.chan at icann.org> >,
"council at gnso.icann.org <mailto:council at gnso.icann.org> "
<council at gnso.icann.org <mailto:council at gnso.icann.org> >
Subject: Re: [council] - Preliminary Issue Report - New gTLD Subsequent
Procedures

Thanks Steve. Great news on the progress. 

On the timelines, can you remind me what happens after the close of the
comment deadline? How do we get from the close of the public comment period
to Day 1 of the PDP working group? How many Council meetings/votes between
close of comment period and starting the hard policy work?

    Bret

On Aug 18, 2015, at 1:26 PM, Steve Chan <steve.chan at icann.org
<mailto:steve.chan at icann.org> > wrote:

Dear Councilors,

Staff is on track to be able to deliver the Preliminary Issue Report on New
gTLD Subsequent Procedures for public comment by the end of August, as
discussed on the previous GNSO Council meeting. However, I wanted to note
that during the meeting, the possibility of providing for an extended public
comment period was also discussed, which would keep it open through the
ICANN54 meeting. This topic is expected to be on the agenda for the next
Council meeting, scheduled for 03 September and as such, it may make sense
to delay the publication of the report by approximately 3 days to allow for
discussion during the meeting and a decision to be made, to avoid confusion
from possibly amending the comment close date. The impact appears to be
minimal:

*	Publish 31 August -> 40 Day Public Comment -> Close 10 October (note
that this is a Saturday)
*	Publish 3 September -> 40 Day Public Comment -> Close 13 October
*	Publish 3 September -> 60 Day (for instance) Public Comment -> Close
2 November  

Staff is leaning towards waiting the three days and immediately putting in
the request to publish the Preliminary Issue Report after a decision is
made, but wanted to be sure there were no strong objections to this
approach.

Best,

Steven Chan
Sr. Policy Manager

ICANN
12025 Waterfront Drive, Suite 300

Los Angeles, CA 90094-2536
steve.chan at icann.org <mailto:steve.chan at icann.org> 

direct: +1.310.301.3886
mobile: +1.310.339.4410

tel: +1.310.301.5800

fax: +1.310.823.8649

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