[council] Final Proposed Agenda GNSO Council Meeting - 30 January 2018 at 22:00 UTC

Nathalie Peregrine nathalie.peregrine at icann.org
Sun Jan 21 07:30:50 UTC 2018


Please below find the final proposed agenda for the GNSO Council Meeting on 30 January 2018 at 22:00 UTC. This has been posted on the GNSO Council meeting wiki page and on the GNSO master calendar[gnso.icann.org]<https://urldefense.proofpoint.com/v2/url?u=https-3A__gnso.icann.org_en_group-2Dactivities_calendar-23nov&d=DwMGaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=PDd_FX3f4MVgkEIi9GHvVoUhbecsvLhgsyXrxgtbL10DTBs0i1jYiBM_uTSDzgqG&m=pFQxlozYAm_b-YkKiVmz0XwG6RINxE6YaQNRIiF1UXc&s=lr5kHa3FU6cRqwx-VE_M9ndjoPs8Dve2w19gnTIL_u8&e=>.

 Final proposed agenda 30 January 2018
Please note that all documents referenced in the agenda have been gathered on a Wiki page for convenience and easier access: https://community.icann.org/x/bgCfB
This agenda was established according to the GNSO Operating Procedures<https://urldefense.proofpoint.com/v2/url?u=https-3A__gnso.icann.org_en_council_op-2Dprocedures-2D01sep16-2Den.pdf&d=DQMFaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=U4IBJYYYko8geLjSlTyOXbvtmoVER-_lK-PAQ64rKHs&m=55oYi9y1UeIL5juaxAkqpioz33PyWq> v3.2, updated on 01 September 2016.

For convenience:

  *   An excerpt of the ICANN Bylaws defining the voting thresholds is provided in Appendix 1 at the end of this agenda.
  *   An excerpt from the Council Operating Procedures defining the absentee voting procedures is provided in Appendix 2 at the end of this agenda.
Coordinated Universal Time: 22:00 UTC: https://tinyurl.com/y8v2lryd
14:00 Los Angeles; 17:00 Washington; 22:00 London; (Wednesday 31 January) 03:00 Islamabad; 07:00 Tokyo; 09:00 Hobart
GNSO Council Meeting Audio Cast
To join the event click on the link: http://stream.icann.org:8000/stream01.m3u

Councilors should notify the GNSO Secretariat in advance if they will not be able to attend and/or need a dial out call.
Item 1. Administrative Matters (5 mins)
1.1 - Roll Call
1.2 - Updates to Statements of Interest
1.3 - Review / Amend Agenda
1.4 - Note the status of minutes for the previous Council meetings per the GNSO Operating Procedures:
Minutes<https://gnso.icann.org/en/meetings/minutes-council-30nov17-en.pdf> of the GNSO Council meeting on the 30 November were posted on 21 November 2017.
Minutes<https://gnso.icann.org/en/meetings/minutes-council-21dec17-en.pdf> of the GNSO Council meeting on the 21 December 2017 were posted on 8 January 2018.

Item 2. Opening Remarks / Review of Projects & Action List (10 mins)
2.1 - Review focus areas and provide updates on specific key themes / topics, to include review of Projects List <https://gnso.icann.org/en/council/project> and Action Item List<https://community.icann.org/x/RgZlAg>

Item 3. Consent Agenda (0 min)

Item 4: COUNCIL VOTE – Adoption of the Revisions to GNSO Operating Procedures and Recommendations for Amendments to ICANN Bylaws (15 minutes)
On 27 May 2016, the ICANN Board adopted<https://www.icann.org/resources/board-material/resolutions-2016-05-27-en#1.a> a set of new ICANN Bylaws which became effective upon the expiration the IANA Functions Contract between ICANN and NTIA. Accordingly, on 30 June 2016, the GNSO Council established<https://gnso.icann.org/en/council/resolutions#201606> a Drafting Team to identify all the new or additional rights and responsibilities that the GNSO has under the revised Bylaws. On 12 October 2016, the Drafting Team submitted its Final Report<http://mm.icann.org/pipermail/gnso-bylaws-dt/2016-October/000145.html> to the GNSO Council.
On 01 December 2016, the GNSO Council accepted<https://gnso.icann.org/en/council/resolutions#201612> the recommendations in the Drafting Team’s Final Report and directed staff to draft proposed language for any necessary modifications or additions to the GNSO Operating Procedures and, if applicable, those parts of the ICANN Bylaws pertaining to the GNSO.
On 19 June 2017, ICANN staff published<https://www.icann.org/public-comments/gnso-op-procedures-2017-06-19-en> its proposed changes to the GNSO Operating Procedures and ICANN Bylaws to implement the DT recommendations for public comment. Public comment closed on 10 August 2017 and staff published the Report of Public Comments<https://www.icann.org/en/system/files/files/report-comments-gnso-op-procedures-31aug17-en.pdf>.
The proposed changes were discussed on the GNSO Council’s 20 September 2017 meeting and again during the GNSO Council’s Strategic Planning sessions on 26 January 2018.
Here, the Council will vote to adopt the proposed revisions to the GNSO Operating Procedures and the recommended amendments to the ICANN Bylaws.
4.1 – Presentation of motion (Heather Forrest)
4.2 – Council discussion
4.3 – Council vote (voting threshold: simple majority)

Item 5: COUNCIL VOTE – Adoption of the Charter related to the next steps for the ICANN Procedure of Handling WHOIS conflicts with Privacy Law (15 minutes)
As a result of community input and the work of the Implementation Advisory Group (IAG), ICANN made effective the revised WHOIS Conflicts with Privacy Law Procedure<https://whois.icann.org/en/revised-icann-procedure-handling-whois-conflicts-privacy-law> on 18 April 2017 to better accommodate issues where WHOIS requirements conflict with applicable laws.
As requested by this GNSO Council, ICANN published a paper<https://www.icann.org/en/system/files/files/whois-privacy-conflicts-procedure-03may17-en.pdf> for public comment<https://www.icann.org/public-comments/whois-privacy-law-2017-05-03-en> to provide analysis and solicit community input on the practicality and feasibility of the triggers identified in the revised WHOIS Conflicts with Privacy Law Procedure. The public comment period was also intended to collect suggestions for moving forward with the review. The public comment period closed on 7 July 2017 and the staff report of public comments<https://www.icann.org/en/system/files/files/report-comments-whois-privacy-law-28jul17-en.pdf> was published on 28 July 2017.
On 1 August 2017, the Council received a letter<https://gnso.icann.org/en/correspondence/atallah-to-bladel-et-al-01aug17-en.pdf> from Akram Atallah providing a collection of possible options for proceeding with the review, and offering to discuss those options or others identified by Council. On 24 August 2017, the Council received an update from GDD staff and discussed possible options for moving forward with the review of the Procedure for Handling WHOIS Conflicts with Privacy Law.
A small group of Councilors have prepared a Charter (including guidelines and parameters around scope, deliverables, composition, operating procedures, etc.) pursuant to which a subsequent group will operate as it deliberates and provides suggested next steps and/or recommendations.
Here, the Council will vote to approve the Charter.
5.1 – Presentation of motion (TBD)
5.2 – Council Discussion
5.3 – Council vote (voting threshold: simple majority)

Item 6: COUNCIL DISCUSSION – Update on potential FY19 GNSO Additional Budget Requests (15 minutes)
On 5 December 2017, ICANN launched<https://www.icann.org/news/announcement-2017-12-05-en> the FY19 SO/AC Additional Budget Request Process, with a due date of 31 January 2018 for community requests. During the FY18 cycle, the GNSO requested and was granted two Additional Budget Requests: 1) GNSO Council Strategic Planning Session Pilot Project; and 2) GNSO PDP WG Chairs Support Pilot Project.
For FY19, the GNSO Council is proposing to again request those two successful items, along with a third request to fund a Working Group sign-up and management tool.
Here, the Council will discuss the proposed Additional Budget Requests for FY19.
6.1 – Presentation of discussion topic (Council Leadership)
6.2 – Council Discussion
6.3 – Next Steps

Item 7: COUNCIL DISCUSSION – GNSO Council Public Comment to the Proposed Incremental Changes to the ICANN Meetings Strategy (10 minutes)
On 02 February 2013, the ICANN Board resolved<https://www.icann.org/resources/board-material/resolutions-2013-02-02-en#2.a> to establish the Multi-Stakeholder Meeting Strategy Working Group (MSWG), allowing community members and the Board to work together to develop a meeting strategy that aligns with community needs.
On 25 February 2014, the MSWG published its report<https://meetings.icann.org/en/mswgrecommendations-icannfuturemeetingsstrategyfinalv119jun14.pdf> and recommendations for public comment. The recommendations of the MSWG led to the current structure now in place (i.e., Meeting A, B, and C).
Many in the community are generally supportive of the new and now existing structure, but still see room for improvement. On 17 August 2017, community leaders and ICANN staff held a discussion<https://community.icann.org/display/soaceinputfeedback/Event+Calendar> regarding possible changes to ICANN meetings and the venue selection process. The potential changes envisioned are generally considered adjustments to the existing meeting strategy rather than a wholesale change to that meeting strategy. On 14 December 2017, the Proposed Incremental Changes to the ICANN Meetings Strategy was published for public comment<https://www.icann.org/public-comments/proposed-changes-meetings-strategy-2017-12-14-en>.
A small group of Councilors have prepared a draft public comment response. Here, the Council will discuss the potential response and ensure that there are no objections to the submission of the public comment.
7.1 - Presentation of discussion topic (Council leadership)
7.2 – Council discussion
7.3 – Next steps

Item 8: COUNCIL DISCUSSION – GNSO Council Public Comment to the Operating Standards for ICANN’s Specific Reviews (10 minutes)
Under ICANN’s Bylaws<https://www.icann.org/resources/pages/governance/bylaws-en>, four specific reviews are required: Competition, Consumer Trust and Consumer Choice Review, the Security, Stability, and Resiliency of the DNS Review, the Accountability and Transparency Review, and the Registration Directory Service Review. Section 4.6<https://www.icann.org/resources/pages/governance/bylaws-en#article4.6> of the Bylaws further calls for Operating Standard for these Specific Reviews, which are intended to provide consistency, clarity, and transparency around the reviews.
On 17 October 2017, ICANN published a draft set of Operating Procedures<https://www.icann.org/en/system/files/files/draft-operating-standards-specific-reviews-17oct17-en.pdf> for public comment<https://www.icann.org/public-comments/reviews-standards-2017-10-17-en>, seeking feedback in particular on scoping and review team composition.
A small group of Councilors have prepared a draft public comment response. Here, the Council will discuss the potential response and ensure that there are no objections to the submission of the public comment.
8.1 - Presentation of discussion topic (Council leadership)
8.2 – Council discussion
8.3 – Next steps

Item 9: COUNCIL DISCUSSION – Review of Second Security, Stability, and Resiliency (SSR2-RT) Letter from GNSO Council to SO/AC leadership (10 minutes)
The Security, Stability, and Resiliency Review, mandated by the ICANN Bylaws, assembled its review team and began administrative and step steps in early 2017.  During ICANN60 in Abu Dhabi, the ICANN Board paused the second community-driven review of ICANN’s Security, Stability, and Resiliency Review Team (SSR2-RT<https://community.icann.org/display/SSR/SSR2+Review>).
Following ICANN60, the SSR2-RT members prepared a matrix of members’ skills and expertise and an evaluation of the scope of the review.
As there is no established process by which to re-start the SSR2-RT, the SO/AC leaders have been collaborating since ICANN60 on the process to re-starting this important review effort. The GNSO Council will discuss the issue with a view to sharing its findings with the SO/AC leaders through the Council Chair. In order to inform the wider community of the GNSO Council’s intentions, a small group of Councilors have drafted a letter to be shared with SO/AC leaders.
Here, the Council will discuss the draft letter and ensure that there are no objections to the transmission of the letter to SO/AC leaders.
9.1 - Presentation of discussion topic (Council leadership)
9.2 – Council discussion
9.3 – Next steps

Item 10: ANY OTHER BUSINESS (0 minutes)
10.1 – Planning for ICANN61
Appendix 1: GNSO Council Voting Thresholds (ICANN Bylaws, Article 11, Section 11.3(i))
See https://www.icann.org/resources/pages/governance/bylaws-en/#article11.
Appendix 2: GNSO Council Absentee Voting Procedures (GNSO Operating Procedures, Section 4.4)
See https://gnso.icann.org/en/council/op-procedures-01sep16-en.pdf.
References for Coordinated Universal Time of 22:00 UTC
Local time between March and October Summer in the NORTHERN hemisphere
California, USA (PDT) UTC-8 14:00
San José, Costa Rica (CST) UTC-6 15:00
New York/Washington DC, USA (EDT) UTC-5 17:00
Buenos Aires, Argentina (ART) UTC-3 19:00
Rio de Janeiro, Brazil (BRST) UTC-2 20:00
London, United Kingdom (GMT) UTC 22:00
Paris, France (CEST) UTC+1 23:00
Kinshasa, Democratic Republic of Congo (WAT) UTC+1 23:00
Islamabad, Pakistan (PKT) UTC+5 (+ 1 day) 03:00
Singapore (SGT) UTC+8 (+ 1 day) 06:00
Tokyo, Japan (JST) UTC+9 (+ 1 day) 07:00
Sydney/Hobart, Australia (AEDT) UTC+11 (+ 1 day) 09:00
DST starts/ends on Sunday 25 of March 2018, 2:00 or 3:00 local time (with exceptions) for EU countries.
For other places see http://www.timeanddate.com<http://www.timeanddate.com/> and https://tinyurl.com/y8v2lryd

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