[council] Agenda for Council meeting

Fri Jun 1 22:41:34 UTC 2018

All, please find hereunder a response to the questions that the Council put forward in relation to overall IG engagement costings.

Best regards,

Marika

Marika,
Mandy, Nigel, Rob and I participated to producing the answers below. Not sure if the answers should be sent by you to the council or by any one of us. Please let us know your thoughts.

The Staff and resources involved in Government Engagement are best described in the FY19 Budget documents as referenced below:

  *   Document 4 – Module 1 – Engagement activities. This includes more than Government engagement activities.
  *   Document 6 - FY19 Excel Spreadsheet by Portfolio and by Projects. Please note that this document contains the numbers of staff full-time equivalent, indicated at the project level.
Both documents can be found at https://www.icann.org/resources/pages/governance/current-en. The total spend for Government and IGO engagement is $3.2 and is broken down as follows:
Totals for the portfolios are in USD and are rounded to the nearest millions with thousands as a decimal

  1.  Portfolio 4.1.1 Coordination of ICANN participation in Internet governance $1.1
     *   Project 178604 Recurring Activity: ICANN Internet Governance Engagement
  2.  Portfolio 4.2.1 Working with Governments and Intergovernmental organizations   $0.6

     *   Project 154157 High Level Government meeting
     *   Project 178602 FY19 GE Government Advisory Committee (GAC) Engagement and support
  1.  Portfolio 4.3.1 Support Internet Governance Ecosystem Advancement $1.5

     *   Project 175418 Recurring Activity – Government and IGO Engagement

Similarly, the amount of resources dedicated to the GAC support can be found in the Document 6 of the FY19 budget, under project 151210, which reflects 3.4 FTEs and $0.5m in support. See general description below:
The support team focuses on assisting GAC members and leadership on all operational matters surrounding the GAC’s work: preparation for all meetings (agenda development, scheduling, calendaring), conducting (managing the remote connectivity capabilities), and follow-up (minutes, action items/next steps, reporting, etc.) for all plenary, working group and committee leadership meetings, development and maintenance of the GAC web resources and the posting and maintenance of related content for all committee activities, working groups and informational resources, management membership records, tracks attendance for committee activities, conducts election processes and supports GAC members in fulfillment of the various SO-AC responsibilities the committee has regarding organizational reviews and the empowered community administration.

For the time/costs and staff involved in meetings and calls that support the previously called CWG on IG are included in the totals provided about government engagement above. For some additional detail:

  1.  Staff support comes from the Government and IGO Engagement team. This work occupies about 0.1 of the time of Desiree Cabrera (in LA) and perhaps 0.1 to 0.15 of Nigel Hickson’s time in Geneva; this is for the WG calls, held perhaps every 2 months or so, support on discussing issues and dialogue at ICANN and other meetings;
  2.  The only other support provided to the CCW on IG has been (and could be looking ahead) very small consultancy expenditure for report writing. This has not exceeded $2k in any year.

Travel expenditures by the Board and the executives are not currently tracked and reported according to the subject of the meeting, differently than by the projects.

Thank you.

Best,

Xavier

Xavier Calvez
ICANN – SVP & CFO
12025 Waterfront Drive, Suite 300
Los Angeles, CA 90094
Phone:   310-301-5838
Mobile:  805-312-0052
Fax:        310-957-2348

From: council <council-bounces at gnso.icann.org> on behalf of Rafik Dammak <rafik.dammak at gmail.com>
Date: Thursday, March 15, 2018 at 11:47
To: Ayden Férdeline <icann at ferdeline.com>
Cc: GNSO Council List <council at gnso.icann.org>
Subject: Re: [council] Agenda for Council meeting

Hi,

thanks, Carlos, Ayden for those questions,
I assume those are not addressed directly to the CWG-IG as several are not under its remit, except those related to calls and partly the annual report that supporting staff from Government Engagement  Team can respond.

Best,

Rafik
2018-03-14 14:44 GMT-04:00 Ayden Férdeline <icann at ferdeline.com<mailto:icann at ferdeline.com>>:
I support these questions being asked. I hope we may also be able to seek clarification as to how much it costs for the CCWG-IG's annual report to be generated. From what I understand it is compiled by an external consultant. I would also like to understand the costs associated with subscribing to various regulatory intelligence services; occasionally I have seen reports downloaded from Cullen International shared on the CCWG-IG list, but there may be other services that are utilized.

Best wishes,

Ayden Férdeline

‐‐‐‐‐‐‐ Original Message ‐‐‐‐‐‐‐
On 14 March 2018 6:31 PM, Carlos Raul Gutierrez <crg at isoc-cr.org<mailto:crg at isoc-cr.org>> wrote:

I want to make a specific mention to the Agenda item #5

If the resolution will ask for more financial details on the overall IG engagement costing, I request to make it add "across"  the traditional budget structure for the purposes of this question, and add

·         time/costs, meetings and travel that can be assigned to Executives & Board members engaged in IG issues, including but not limited  ITU, other governmental multi-laterals, ISOC, GSMA and other private sector orgs, IETF and other quangos, similar activities
·         time/costs and staff involved in Government Engagement
·         time/costs and staff involved in direct support to GAC
·         time/costs and staff involved in meetings and calls that support the previously called CWG on IG

My assumption is that the last line, which seems to be the most important issue during the council's discussion, will be well small compared to the other ones. Are we focusing on the right issues here?

Carlos Raúl Gutiérrez
ISOC Costa Rica Chapter
skype carlos.raulg
+506 8837 7176<tel:+506%208837%207176>
________
Apartado 1571-1000
COSTA RICA

On Wed, Mar 14, 2018 at 12:56 PM, Heather Forrest <haforrestesq at gmail.com<mailto:haforrestesq at gmail.com>> wrote:
Colleagues,

Without the AC room, we'll be relying on the agenda and links as posted in the ICANN61 meeting schedule, here: [chrome-extension://cfeleongjhdjephegmmmdjgbfjiindbe/images/webicon_green.png] https://61.schedule.icann.org/meetings/647702[61.schedule.icann.org]<https://urldefense.proofpoint.com/v2/url?u=https-3A__61.schedule.icann.org_meetings_647702&d=DwMFaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=7_PQAir-9nJQ2uB2cWiTDDDo5Hfy5HL9rSTe65iXLVM&m=y_QXW3zgWo0efzDgdHEORHN3VJ1p08Sjt-948pRZgho&s=TNRnoMD4kAubft8bPJkPNTstyw3Nkd0SchJc2ktjxuk&e=>

Many thanks and best wishes,

Heather

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